Comptroller Fiscal Year Memo Letter Head


To:GAAP Liaisons
From:Martin J. Benison, Comptroller
Date:July 10, 2009
Re:FY2009 GAAP Instructions

Comptroller Memo# FY2009-38


Executive Summary

This is the 23 rd edition of instructions for financial reporting on Generally Accepted Accounting Principles (GAAP) basis. The Instructions/GAAP Package provide guidance to departments on reporting year-end activity and obligations to the Comptroller's Office. The Comptroller's Office is responsible for publishing annual financial reports of the Commonwealth. The due date for submitting the GAAP Package is Monday, August 3, 2009.

It is important that the information about revenues, receivables, expenditures, obligations and assets owned are reported consistently and uniformly to meet financial reporting requirements. The appendixes to the instructions contain the following: Schedule of GAAP events, contact list and GAAP reporting forms.

To facilitate timely preparation of the FY2009 CAFR under Governmental Accounting Standards Board (GASB), certain department reporting dates were revised. The due date for the GAAP Package is Monday, August 3, 2009.

The attachments to this letter can be found at the following link:


GAAP Instructions doc format of gaap_instruction.doc
(link to electronic filing forms and instructions)

Please note that PartnerNet is being used for GAAP reporting this year and all CFOs and GAAP Liaisons have been given access. For more details on PartnerNet, see FY2009-14: New Intranet Site: PartnerNet (issued 12/1/2008).

If you have any questions on the attachments for GAAP Instructions, exhibits or blanks, please contact BJ Trivedi, Director of Financial Reporting Bureau at (617) 973-2663 or Cathy Hunter at (617) 973-2660.

Thank you for your cooperation.


cc:Department Heads
 Chief Fiscal Officers
 MMARS Liaisons
 Payroll Directors
 General Counsels
 Internal Distribution