Comptroller Fiscal Year Memo Letter Head


To:Chief Fiscal Officers and MMARS Liaisons
From:Martin J. Benison, Comptroller
Date:July 30, 2009

Comptroller Office's FY10 MMARS Chargeback

Comptroller Memo FY#2010-04

Executive Summary

This memo provides guidance and information regarding the Office of the Comptroller's MMARS chargeback for FY10 to support the operation of the financial accounting and reporting system for the Commonwealth.

This chargeback was established to cover the cost of the resources needed to support the operation of the Massachusetts Management and Reporting System (MMARS) for the Commonwealth.

This chargeback is based on an agency's share of usage of MMARS, determined by actual transaction lines posted to the general ledger. Agencies are charged a proportional share of the authorized chargeback based on their usage. The FY10 chargeback will be billed at $2,448,418.

An IE (CTRMMARSCHARGEFY2010) will be established by close of business Friday, July 31st, for your FY10 estimated bill based on FY09 actual transaction counts. IEs will be reviewed quarterly and adjusted accordingly.

As in previous years, bi-monthly bills will be issued and agencies will be notified via e-mail. The document ID standard for FY10 will be CTRMMARS10CHAR and an abbreviation of the months represented in the billing.

The spreadsheet attachment to this memo details your FY09 final bill which shows the FY09 actual transaction count based on 12 months of actual usage, the final FY09 proportional share, and an FY10 estimate based on FY09 actual usage.

Please forward this memo to the appropriate staff at your agency. If you have any questions, contact Cliff Burke at 617-973-2669 or Lauren Johnson at 617-973-2630.

Enc. xls format of 2010_04_attachment.xls

CCPayroll Directors
General Counsels
Internal Distribution

MMARS Chargeback Liaisons