840 CMR: PUBLIC EMPLOYEE RETIREMENT ADMINISTRATION COMMISSION

840 CMR 2.00: RETIREMENT BOARD TRAVEL

2.08 Meals

1. Retirement Boards must, by supplementary regulation, submitted and approved by
the Commission, establish and identify the maximum daily reimbursable amount for
the cost of meals while on Board authorized travel. The Board may, by
supplementary regulation, submitted and approved by the Commission, allow for
reimbursement in excess of the allowable amount for travel to high-cost locations.

2. Reimbursement is prohibited if meals are included in the cost of registration for a
conference or seminar. If the Board determines that special circumstances require a
Board member or Board staff member to take meals other than those included in the
cost of registration, reimbursement may be made provided that all provisions of 840
CMR 2.00 are met. The special circumstances must be discussed in a Board
meeting and the Board’s determination must be reflected in the minutes of the
Board.

3. If reimbursement is sought for meal expenses for others, those individuals are to be
identified along with their affiliation and a description of the purpose of the
meeting. Reimbursement shall be made only for meetings that are for business
purposes.

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