Commonwealth of Massachusetts | Public Employee Retirement Administration Commission
Five Middlesex Avenue, Suite 304, Somerville, MA 02145
Ph 617 666 4446 | Fax 617 628 4002 | TTY 617 591 8917 | www.mass.gov/perac
Domenic J. F. Russo, Chairman | A. Joseph DeNucci, Vice Chairman
Mary Ann Bradley | Paul V. Doane | Kenneth J. Donnelly | James M. Machado | Donald R. Marquis
Joseph E. Connarton, Executive Director
M E M O R A N D U M
TO: All Retirement Boards
FROM: Frank E. Valeri, Deputy Director
RE: Calendar Year 2008 Annual Statements
DATE: January 13, 2009
It is time for the preparation of the Annual Statement, which must be completed, signed, and returned to the Public Employee Retirement Administration Commission (PERAC) by May 1, 2009. One of our Auditors will be assigned to work with you to provide technical assistance as needed.
The Annual Statement publications are now being distributed primarily via compact disc (CD). However, printed copies of all of the documents will still be available upon request.
The attached CD contains the 2008 Annual Statement, a Sample Annual Statement, and the guide, Preparing the Annual Statement in PDF. All of these documents are designed to be printed on 8 ½ by 11 paper.
This year, in lieu of structured presentations, PERAC auditors will be available on a more informal basis. A team of auditors will be present at four convenient regional locations for one-on-one consultations about preparation basics, the process in general, and common year-end pitfalls.
Our goal is to provide whatever assistance is needed by retirement board staff members who are new to the entire process as well as those who are simply seeking clarification about a few points. We hope that by taking a more personalized educational approach with this year’s “help-desk” format, we will better meet each individual’s needs.
You will find a sign up sheet for the Annual Statement Help Desk attached. Although this year’s approach is informal, it would still be very much appreciated if you would let us know if you will be stopping by to consult with the auditors. It will help us to ensure that we have the right number of auditors and reference materials on hand.
Please submit your pre-closing cashbook and trial balance for December 2008 to PERAC prior to February 28, 2009. If you encounter difficulties with this deadline, please contact me directly.
Thank you for your cooperation in this year-end closing process.
Enclosure