The accounting entries correspond to the numbers on the pooled fund worksheet. 

  1. To record a purchase, make the following cash book entry:
    Debit: Pooled Fund (use appropriate ledger)
    Credit: Cash
  2. To record income as a result of investment income, realized or unrealized gains, make the following journal entry:
    Debit: Pooled Fund (use appropriate ledger)
    Credit: Investment Income (ledger 4821)
    Credit: Realized Gain (ledger 4884)
    Credit: Unrealized Gain (ledger 4886)

    If there are operating losses, realized or unrealized, make the following journal entry:
    Debit: Investment Income (ledger 4821)
    Debit: Realized Loss (ledger 4885)
    Debit: Unrealized Loss (ledger 4887)
    Credit: Pooled Fund (use appropriate ledger)
  3. To record management fees* paid from the fund, make the following journal entry:
    Debit: Management Fees (ledger 5304)
    Credit: Pooled Fund (use appropriate ledger)
  4. To record a sale (the amount of cash distributed to the system) make the following cash book entry:
    Debit: Cash
    Credit: Pooled Fund (use appropriate ledger)
  5. To record a stock distribution (in the amount of the market value assigned by the fund manager to the stock distributed) make the following journal entry:
    Debit: Equities (ledger 1170)
    Credit: Pooled Fund (use appropriate ledger)

*If the fee is paid from retirement system cash and not form the pooled fund, a cash book entry would be made on the disbursements page debiting management fees (ledger 5304) and crediting cash.