TO:             All Retirement Boards

FROM:       Joseph E. Connarton, Executive Director

RE:             Mandatory Ethics Training and Open Meeting Law Distributions Reminders

DATE:        July 28, 2011

Members of Retirement Boards and Retirement Board staff are municipal employees under G.L. c. 268A, and as a result must complete the Ethics Commission’s training program by April 2 every two years (see PERAC Memos #45/2009 and #13/2010).

All new Board Members and new Board employees must complete the training within 30 days of becoming a Board Member or becoming employed by a Retirement Board.  The Ethics training program is posted on the Ethics Commission’s website in the section entitled “Education and Training Resources.”

In addition to the requirements of the Ethics law, the Open Meetings law requires that within 2 weeks of election or appointment to a public body (including a Retirement Board) all members of the body must be provided with copies of certain documents and must sign a certificate of receipt.  The materials to be provided are listed on the Certificate of Receipt of Open Meeting Law Materials, and include:

  1. the Open Meeting Law, G.L. c. 30A, §§ 18-25;
  2. regulations promulgated by the Attorney General under G.L. c. 30A, § 25; and
  3. educational materials promulgated by the Attorney General under G.L. c. 30A, § 19(b), explaining the Open Meeting Law and its application.

The Certificate of Receipt can be accessed and downloaded at the Attorney General’s website,

Members of public bodies must complete a Certificate by January 14 every 2 years.