TO:             All Retirement Boards

FROM:       Joseph E. Connarton, Executive Director

RE:             Mandatory Ethics Training and Open Meeting Law Distributions Reminders

DATE:        July 28, 2011

Members of Retirement Boards and Retirement Board staff are municipal employees under G.L. c. 268A, and as a result must complete the Ethics Commission’s training program by April 2 every two years (see PERAC Memos #45/2009 and #13/2010).

All new Board Members and new Board employees must complete the training within 30 days of becoming a Board Member or becoming employed by a Retirement Board.  The Ethics training program is posted on the Ethics Commission’s website in the section www.mass.gov/ethics entitled “Education and Training Resources.”

In addition to the requirements of the Ethics law, the Open Meetings law requires that within 2 weeks of election or appointment to a public body (including a Retirement Board) all members of the body must be provided with copies of certain documents and must sign a certificate of receipt.  The materials to be provided are listed on the Certificate of Receipt of Open Meeting Law Materials, and include:

  1. the Open Meeting Law, G.L. c. 30A, §§ 18-25;
  2. regulations promulgated by the Attorney General under G.L. c. 30A, § 25; and
  3. educational materials promulgated by the Attorney General under G.L. c. 30A, § 19(b), explaining the Open Meeting Law and its application.

The Certificate of Receipt can be accessed and downloaded at the Attorney General’s website, www.mass.gov/ago/openmeeting.

Members of public bodies must complete a Certificate by January 14 every 2 years.