Gloucester Retirement Board Supplemental Regulations

Subject:

Regulation:

MEMBERSHIP:

April 10, 2013: An employee of the City of Gloucester or the Gloucester Housing Authority, whose combined total service equals or exceeds 1,690 hours per year shall be enrolled in the Gloucester Retirement System; except that contract employees, consultants, per diem employees, fee for service employees, on-call employees, and those employees hired/or classified as temporary, substitute, provisional, intermittent, seasonal, or seasonal emergency are not eligible for membership.

April 10, 2013: Upon becoming a member of the Gloucester Retirement System, any member may purchase any past service rendered as a part-time, provisional, temporary, substitute, seasonal, or intermittent employee, provided that the member remits to the Gloucester Retirement Board the amount of contributions that would have been withheld from payment for such service, together with statutory interest, had he or she been a member of the System at the time the service was rendered.

April 10, 2013: Employees, elected and appointed officials earning less than $5,000 per year are ineligible for membership.

CREDITABLE SERVICE:

April 10, 2013: A member employed on a full time basis who becomes part-time shall receive credit for his part-time service based on the full time equivalency of that position.

April 10, 2013:
An employee who was initially enrolled as a member of the Gloucester Retirement System based on employment in a full-time capacity and who subsequently takes a part-time position or employment in a part-time capacity and who subsequently takes a full-time position shall have the part-time service pro-rated according to the following schedule:

Pro-Ration Table

Hours per week:

Creditable Service:

Over 14.0

5 months

Over 16.5

6 months

Over 19.0

7 months

Over 21.5

8 months

Over 24.5

9 months

Over 27.0

10 months

Over 29.5

11 months

32.5+

12 months

April 10, 2013: If a member’s average weekly hours based on a 52-week calendar year are over the amounts in the pro-ration table, the member will be credited with the service as listed.

Buyback: April 10, 2013: Any member who received remuneration or payment in the form of cash for services rendered will not be considered an employee and will be precluded from purchasing any such past service rendered. The Board does not permit the purchase of past service of any other position which is paid via Form 1099 rather than a W-2.

April 10, 2013: It shall be the sole responsibility of the member to obtain, and provide to the Board, verification of this past service rendered, including but not limited to payroll records indicating the amount of compensation received and the amount of hours worked. In the event that any or all of such original documentation is unavailable, the Board may exercise its discretion pursuant to G.L. c 32 § 20(5) (c) (1), on a case by case basis, to accept alternative documentation to verify said service.

April 10, 2013:
1. Lump sum payment.
2. Two equal payments distributed over two (2) consecutive months.

April 10, 2013: Creditable Service buyback payments must commence within 30 days of the date of acceptance by the board.

April 10, 2013: The Retirement Board will not allow members to buyback previous employment with the City of Gloucester or any other governmental unit, where contributions from such employment were made to Social Security.

REGULAR COMPENSATION:



MISCELLANEOUS:

Forms: April 10, 2013: Affidavit of Marital Status Upon Retirement or Refund of Accumulated Deductions.

Public Records: April 10, 2013: The Annuity Portion of a Retirement Allowance and Medical Records are not public records.

Military Buyback: April 10, 2013: Members seeking to purchase military service under G.L. c. 32 § 4(1)(h) shall have 180 days from the time the member is first notified of his/her potential right to purchase such service. Once notified of such potential right, a member’s subsequent change of employment or re-entry into the Retirement System shall not provide the member with additional rights under said statute.

Liability: April 10, 2013: The Gloucester Retirement Board will not accept any liability pursuant to G.L. c. 32 § 3(8)(c) for employment service for the City of Gloucester or the Gloucester Housing Authority, which did not qualify the employee for membership in the Gloucester Retirement System unless the employee subsequently became a member of the Gloucester Retirement System and purchased said service while employed by the City of Gloucester or the Gloucester Housing Authority.

April 10, 2013: Re-deposits of refunds taken from other retirement systems are excluded from this regulation.

Elections: April 10, 2013: The Gloucester Retirement Board shall conduct a simultaneous election for the two elected members of the Board. Both terms of the elected members shall be for three years and expire on the same date. In conducting the election, the Board shall place all candidates who have been nominated on one ballot. All eligible candidates shall be listed on the ballot in an order determined by a random drawing of the names of the candidates. In the event that only two candidates have been nominated, the Board shall declare said candidates to be the elected members of the Board, no election shall be held, and said candidates shall take office and serve in all respects as though he or she had been elected by election. If there are more than two candidates, an election shall be conducted and each active member of or retired from the Gloucester Retirement Board shall be allowed to vote for not more than two candidates.  Upon tabulation of the ballots, the two candidates who received the most votes shall be declared the elected members of the Board. Elections will be done by mail. Only retirees and active members may vote. No campaign literature on behalf of any candidate will be delivered to voting members by the Retirement Board or staff.

Applicability: April 10, 2013: If at any time all or any portion of these supplemental regulations, or the application thereof, are determined to be in violation of Massachusetts General Laws Chapter 32, or of the rules and regulations promulgated by the Public Employee Retirement Administration Commission, then such Supplemental Regulation, or application thereof, shall be deemed null and void.