Commonwealth of Massachusetts | Public Employee Retirement Administration Commission
Five Middlesex Avenue, Suite 304, Somerville, MA 02145
Ph 617 666 4446 | Fax 617 628 4002 | TTY 617 591 8917 | www.mass.gov/perac
Domenic J. F. Russo, Chairman | A. Joseph DeNucci, Vice Chairman
Paul V. Doane | James M. Machado | Donald R. Marquis | Robert B. McCarthy | Gregory R. Mennis
Joseph E. Connarton, Executive Director
September 28, 2010
Mr. Ted C. Alexiades, Chairman
Hingham Retirement Board
210 Central Street
Hingham , MA 02043-2758
REFERENCE: Report of the Examination of the Hingham Retirement Board for the three year period from January 1, 2006 through December 31, 2008.
Dear Chairman Alexiades:
The Public Employee Retirement Administration Commission has completed a follow-up review of the findings and recommendations contained in its audit report of the Hingham Retirement Board for the most recent period referenced above. We conduct these visits as a regular part of the oversight process. They are designed to ensure the timely implementation of corrective action for the recommendations cited in that report. The results are as follows:
1. The Audit Report cited a finding that one Board member missed 33% of the Board meetings in 2006 and 25% of the Board meetings in 2008. Through July 2009 this member missed 38% of the Board meetings. Another Board member missed 25% of the Board meetings held in 2006 and 25% of the Board meetings held in 2008.
In addition it was noted that a Board member participating at a Board meeting by conference call was recorded as seconding a motion initiated by another member.
Follow-up Result:
The minutes of the Board meetings for August 2009 through August 2010 were reviewed.
There is no evidence of excessive absences by the Board members for this period.
There is no record of any Board member who participated by telephone of seconding a motion by another member. These issues are considered resolved.
The Commission wishes to acknowledge the significant effort demonstrated by the staff of the Hingham Retirement Board to correct the deficiencies cited in the most recent examination of the system.
Thank you for your continued cooperation in this important matter.
Sincerely,
Joseph E. Connarton
Executive Director