840 CMR 18.00: FORMATION OF INVESTMENT POLICY AND STATEMENT OF
840 CMR 18.00 is the standard rule for the formation of investment policy and
statement of investment objectives promulgated by the Public Employee Retirement
Administration Commission pursuant to M.G.L. c. 7, § 50 and M.G.L. c. 32, §§ 21
and 23. Except as may otherwise be provided by the Commission, or by
supplementary rules of a particular retirement board approved by the Commission
pursuant to 840 CMR 14.02, or by statute, 840 CMR 18.00 is the standard rule for
the formation of investment policy and statement of investment objectives.
18.01: General Requirement
(1) Every board shall file a statement of investment objectives with the Public
Employee Retirement Administration Commission.
(2) Before designing an investment program and writing a statement of objectives,
every board shall consider its most recent actuarial valuation, meet with the board's
consultant, if any, and address the following questions:
(a) What stage of growth best describes the system: start-up, early growth,
sustained growth, maturity, or decline?
(b) What are the estimates of growth in the workforce, benefit increases,
inflation and other economic factors?
(c) What is the projected level of cash payments to beneficiaries for the next 20
years (the "liabilities stream")?
(d) What assumption regarding "real investment return" (total return less wage
inflation rate) is used by the actuary to make funding estimates?
(e) Is the system underfunded?
(f) What has been the history of employer and employee payments into the
system? Is there any reason to expect that these will change?
(g) What is the long-term demographic forecast for the system area? What may
affect the tax base including such factors as population and business growth, rate
of growth or decline and condition of housing stock and industrial facilities?
(3) Asset allocation decisions shall be made based on a liability-sensitive approach
which tailors asset allocation for the portfolio to the system's liability profile.
Boards shall conduct an initial study of the asset universe and establish the asset
allocation in a manner that recognizes the financial structure of the system. Asset
allocation decisions shall establish target levels and ranges for asset percentages.
18.02: Matters to be Included in Statement of Investment Objectives
Every statement of investment objectives shall be filed on Form 18, shall be
signed by each board member and shall include the following information:
(1) Fiduciaries. The name, address, background and responsibilities of every
retirement board fiduciary, including every qualified investment manager employed
or expected to be employed by the board.
(2) Terms of Employment and Compensation. The terms of employment and
compensation of every:
(a) qualified investment manager;
(b) consultant employed by the board;
(c) custodian bank employed by the board;
(d) actuary employed by the board;
(e) attorney employed or used by the board; and
(f) other contractor employed by the board.
(3) Investment Policy. A statement of investment policy indicating how
investment objectives are to be accomplished including the investment philosophy
and method of investment, whether a consultant will be employed, whether a
qualified investment manager will be employed, the method to be used to select
brokers on a competitive basis for investment transactions, guidelines for proxy
voting and tender offer exercise procedures and other practices of the board.
(4) Rate of Return. A statement of the rate of return objective for each asset class
and for the entire portfolio, provided that the statement also include the assumed rate
of return used in the most recent actuarial valuation of the system. The rate of return
objective for the entire portfolio should not exceed the assumed rate of return used
in the most recent actuarial valuation of the system by more than 1.00%.
(5) Risk. The expected level of risk for the equity portion of the portfolio
expressed in terms of an annual average beta coefficient, standard deviation, or other
statistical risk measures and the expected duration of the fixed income portfolio.
Risk levels shall also be established for other asset classes and the total portfolio.
(6) Asset Mix. The expected portfolio asset mix, expressed as a percentage of the
entire portfolio, of equities, fixed income investments, cash and short term
investments, real estate, alternative investments, and international investments.
(7) Diversification. The expected degree of diversification within each asset class
(a) equities, including capitalization, industry diversification, number of issues
and rate of turnover;
(b) fixed income investments, including quality ratings, maturity schedule,
industry diversification, number of issues, par value of issues and rate of
(c) cash and cash equivalent investments, including types of instruments and
(d) real estate investments;
(e) alternative investments such as venture capital and leveraged buy - outs;
(f) international equities, including capitalization, country and industry
diversification, number of issues and rate of turnover;
(g) international fixed income investments, including quality, maturity
schedule, country and industry diversification, number of issues, par value of
issues and rate of turnover; and
(h) international cash and cash equivalent investments, including country
diversification, types of instruments and insurance coverage.
(8) Other. Such further information as may otherwise be required by the
18.03: Updates of Statement of Investment Objectives
Statements of objectives shall be updated by the board as changes occur
including, but not limited to, the filing of an Application for Exemption as provided
for in 840 CMR 19.00. The board shall notify Commission in writing of any such
changes within ten days of the effective date of the change. Boards shall review
and, if appropriate, amend the statement of objectives upon completion of each
actuarial valuation of the system. In addition on or before December 31 of each year
the board shall notify the Commission of whether or not any changes have been
made in the statement of objectives and in the event changes have been made said
board shall notify the Commission of those changes.
840 CMR 18.00: M.G.L. 7, § 50; c. 32, §§ 21 and 23.
.Return to PERAC Home Page | Investment Unit | Investment Regulations