School employees who work the entire school year and return the following September will be granted a full-year of creditable service. Employees who leave at the end of the school year will: be granted credit through their date of resignation.
March 30, 2006:
This policy supersedes and replaces all previous election policies of this board.
Elections will be held as a one-day walk-in event, with the retirement office as the polling station. The office will be open 7:00 a.m. to 6:00 p.m. on that day.
Candidates will be listed on the ballot in the order determined by a random drawing, conducted by the election officer.
Candidates will not be given a mailing list of members. Candidates may provide material in postage-paid envelopes for mailing to retirees and/or active members.
Retirees will be provided with mail-in ballots. Active members can request an absentee ballot.
Mailed-in ballots must contain a name and return address on the outside. Ballots with no return address will not be counted. Ballots can be enclosed in a sealed inner envelope if the voter wishes to do so. Ballots will be checked off the eligible voter list as they are received, separated from the outer envelope, and set aside for counting.
Walk-in voters must show identification, and will be checked off the eligible voter list.
Once the polls are closed, the election officer and that officer's designees will count the ballots and post the election returns. The results will be posted in all departments, and will be included in the next retirement check mailing.
Retirement checks are mailed on the next-to-last business day of the month and are dated the last business day of the month.
With each change in board membership or staff, a notice will be sent to the treasurer including the eligible signatures for signing warrants, and stating that the treasurer is authorized to release funds upon receipt of a warrant signed by any two of the board members listed, or alternatively signed by the retirement administrator and any one of the board members listed.
When the monthly board meeting falls after the date of the warrants to pay direct deposits and to mail retirement checks, the retirement administrator is authorized to sign the payroll warrant. When the board meeting schedule may lead to late fees or other problems, the retirement administrator is authorized to sign an accounts payable warrant. Any such warrant must be signed by one board member. Any such warrant so signed will be presented at the next meeting for board approval.
Retirement checks which are lost in the mail will be replaced after 5 days, provided the retiree agrees to return the original check if received. If the retiree should later cash the original check, the overpayment will be deducted from his/her next retirement check, and all future requests for replacement checks will require stop payment of the original check and a waiting period for the treasurer to assure the check has not been cashed before a replacement check can be issued, and the retiree will be charged a stop-payment fee equal to the rate charged by the Board's bank.
New retirees will be paid beginning the work-day following their last paid day of employment or on their requested date of retirement, whichever comes last. Partial months of retirement will be prorated based on a 30-day month (e.g. if a person retires on the 15th of the month and is paid for the 15th, their retirement pay will start on the 16th and will be equal to one-half month's pay).
When the board meeting schedule leads to late-payment fees or other problems, bills may be paid prior to the warrant and marked as pre-released on the warrant. Currently, this policy would apply only to the bottled water bill, the newspaper subscription, and to hotel reservations.
Retirees and survivors are not required to have their signatures notarized. Those signing the payroll certification form under power of attorney will be required to have the form notarized.
Pursuant to our authority, this rule, and a list of all retirement boards which have submitted supplementary rules, shall be kept on file within the Public Employee Retirement Administration Commission and shall be available upon request. If you have further questions or concerns, please contact this office.