Northampton Retirement Board Supplemental Regulations


All permanent employees of the city working a minimum of 20 hours per week shall become members of the Northampton Retirement System.

All permanent school employees who work more than 20 hours per week and who are not eligible for membership in the Teachers Retirement System shall become members of the Northampton Retirement System.

Elected officials may join the system and have 90 days from the date of assuming office to elect to do so.

All on-call fire and police employees shall become members of the Retirement System, with creditable service to be determined at the time the employees become permanent employees.

Those employees who are temporary or intermittent and later become permanent shall join the Retirement System, and will have the option of buying back their previous temporary service.

Members of the System who drop below the minimum requirements for membership will remain members of the System and will continue to make contributions.

All members who work at least 20 hours per week will be considered full-time for purposes of calculating creditable service.

Those members who are working less than 20 hours per week, and those members buying back previous service of less than 20 hours per week, will have service calculated as a percentage of the 20-hour full-time rate, e.g. 10 hours will be considered halftime, and 5 hours will be considered one-fourth time.

School employees who work the entire school year and return the following September will be granted a full-year of creditable service. Employees who leave at the end of the school year will: be granted credit through their date of resignation.



Elections will be held as a one-day walk-in event, with the retirement office as the polling station. The office will be open 7:00 a.m. to 6:00 p.m. on that day.

Candidates will be listed on the ballot in the order determined by a random drawing, conducted by the election officer.

Candidates will not be given a mailing list of members. Candidates may provide material in postage-paid envelopes for mailing to retirees and/or active members.

Retirees will be provided with mail-in ballots. Active members can request an absentee ballot.

Mailed-in ballots must contain a name and return address on the outside. Ballots with no return address will not be counted. Ballots can be enclosed in a sealed inner envelope if the voter wishes to do so. Ballots will be checked off the eligible voter list as they are received, separated from the outer envelope, and set aside for counting.

Walk-in voters must show identification, and will be checked off the eligible voter list.

Once the polls are closed, the election officer and that officer's designees will count the ballots and post the election returns. The results will be posted in all departments, and will be included in the next retirement check mailing.