Massachusetts Department of Public Health
Office of Preparedness and Emergency Management

Strategic National Stockpile

MUNICIPAL EMERGENCY DISPENSING SITE (EDS) PLAN REVIEW
ESSENTIALS CHECKLIST

Local SNS Management Infrastructure

Include location, population throughput information and anticipated hours of operation for all emergency dispensing site (EDS) locations within community

List the names and 24/7 information for the following:1

Contacts for the activation of the EDS as listed with the Massachusetts Department of Public Health (MDPH)

Local emergency management director (EMD)

Board of Health (BOH) members

Security coordinator

Communications coordinator

Public Information Officer (PIO)

Site managers for each EDS location

Alternates named for each of the above positions

Massachusetts Emergency Management Agency (MEMA) office information (phone, fax, etc.)

Incorporate EDS plan in the municipal electronic comprehensive emergency management plan (e-CEMP) as administered by your EMD

Determine a notification/call-down list to activate the command staff1 Develop notification/call-down lists for personnel at each EDS1

1 This information should be contained in appendices to the plan for ease in updating. References within the plan itself should be made by using EDS position titles as opposed to individuals’ names. The names can be delineated in the appropriate appendices.

Draft job descriptions (job action sheets) for general command staff and EDS clinical and non-clinical personnel

Traffic Control

Confer with local police and public works departments to develop traffic control plan and evaluate safety needs (interior and exterior) relating to EDS

Work with local police to develop plans for the provision of security for Strategic National Stockpile (SNS) medications

Local SNS Logistics Issues

Identify receiving sites at the actual EDS facility (i.e. gymnasium door, cafeteria loading dock)

Identify staging areas for the general population, if applicable

Evaluate EDS and staging area security with local law enforcement

Ensure provision of secured cold storage should vaccines require cold-chain storage

Map out a queuing plan (clinic flow maps) for pedestrian traffic through EDS

Confirm that necessary materials such as tables, chairs, etc. are provided at each EDS or can be easily acquired

Draft protocol/policy to allow adults to pick up materiel for household members to shorten queues at EDSs

Address facility access needs of special populations by having at least one ADA (Americans with Disabilities Act) compliant EDS

Ensure that adequate signage would be visible and language appropriate for the public and staff at the EDS

Local Treatment Centers

Determine which local treatment centers will receive symptomatic individuals

Maintain 24/7 contact information for local treatment centers (hospitals), including an emergency liaison to the local incident command

Special Populations

Determine how needs of special populations are to be met

Local Communication

Confirm that any radio frequencies to be utilized are listed in the local EDS plan

Develop an internal communication system for use within the EDS

Map out configuration of communication channels between EDS(s), the local emergency operations center staff and incident command

Consider including details on conference calls for incident command staff and the utilization of e-mail and the Internet in the EDS plan

Register local boards of health, emergency management directors, and other critical personnel with the Health and Homeland Alert Network (HHAN)

Local Training, Evaluation and Exercise Requirements

Integrate EDS plan into existing municipal training and exercise plans

Complete National Incident Management System (NIMS) Incident Command System (ICS) courses (IS-700, ICS 100)

Should you wish for additional plan review considerations  Contact your Regional Coordinator or email:  SNSINFO.DPH@dph.state.ma.us.