HCSIS Frequently Asked Questions
Death Reporting
What is Death Reporting?
What is the Death Report process?
Who are the ‘users’ involved in the Death Reporting process?
How do I review the Death Report?
What does the Update Link do?
When does the Update Link appear?
HCSIS Frequently Asked Questions
Death Reporting
 
What is Death Reporting?

Death Reporting in HCSIS allows for reporting, notification and follow-up of deaths for all individuals over the age of eighteen [18].

What is the Death Report process?

•	Service Coordinator enters Death Report and submits to Area Office.
•	Death Reports are finalized by the Area Office or Facility.
•	The Region and Central Offices are notified via an alert.
•	An Initial Review for completeness and accuracy is performed by the Central Office Investigations Staff.
•	Death Report is approved by Central Office, that is, Final Review is performed by DDS’s Director of Health Services.
•	Some deaths may require a Mortality Review, based on the Residential Services the individual was receiving at the time of the death, and if so, the Final Review will be performed after the Mortality Review.
•	The Mortality Review Process is not in HCSIS.

Who are the ‘users’ involved in the Death Reporting process?
•	Service Coordinators
o	Create and update Death Reports for individuals in their caseload
o	Only SC Supervisors or Area Office Death Reporting Designee can finalize the Death Report
•	Area Office/Facility Staff with the HCSIS Death Report role
o	Create and update the Death Report for individuals in their area/facility
o	Review and finalize Death Reports for individuals in their area/facility
•	Regional Office Staff
o	Review Death Reports for individuals in their region
•	Investigations Staff
o	Review Death Reports submitted by Area Office
o	Create Initial Review and approve death reports for individuals across the state
•	Central Office Staff
o	Review Death Reports for individuals across the state
•	Director of Health services
o	Review Death Reports
o	Create Central Office Review for individuals across the state
•	DPPC
o	Review Death Reports with an Approved Initial Review

How do I review the Death Report?

Please select the Printable Death Reporting Summary only for reviewing the information contained in the Death Report. The Update link is only used for editing and adding new information to the Death Report.  Clicking on the Update link will cause a new death report to be created even if there are no changes and will require the approval process to be completed all over again.

What does the Update Link do?

The Update link allows the Area Office/Facility to update the initially accepted Death Report with the most recent information from Meditech if it has been corrected or changed. 
The Update link also allows the Area Office/Facility to add pertinent information that may not have been readily available in the initial submission of the death report.
Remember, after any editing of the death Report via the update link, the Death Report must go through the review and approval process again.

When does the Death Report Update Link appear?

After the Initial Review is finalized and approved.