Self Service Time and Attendance (SSTA): Navigating the Manager Dashboard
To access the Manager’s Dashboard, click on the Commonwealth of MA link inside the menu box.
The Commonwealth of MA link contains the Manager’s Dashboard.
You will use the Manager’s Dashboard to approve your employees' submitted time.
Click on the Manager DashBoard link. Click the mininmize button to hid the navigation window.
The Dashboard - Summary page will display.
At the top of the page is the Employee Selection Criteria menu.
You will notice that data is pre-populated based on who reports to you.
Let’s explain the search criteria in greater detail.
The menu gives you five search criteria options:
The Group ID field has been pre-populated by the group who reports to you.
Employee ID field, Employee Record field, Last Name. The Department ID field is pre-populated.
Below the search criteria menu are three buttons:
Clear Selection Criteria, this removes all pre-populated values from the text boxes.
Save Selection Criteria, this saves search criteria for future use.
Get Employees runs the search parameters or the parameters you manually enter.
Below the three buttons is a text box that contains the date of the beginning of the pay period.
You can change the date by typing a new value or by clicking on the calendar icon located to the right of the text box.
A calendar table will appear. You can use the drop down menus in the calendar to change the date or click on day in the calendar.
After you click on the day, you will return to the Dashboard - Summary page.
Notice that the date has changed in the text box.
Click on the refresh button located to the right of the text box to update the data search criteria.
Below the date text box are the Previous Week and Next Week links.
Use these links to navigate up to 15 days in the past or up to 42 days in the future.
Below the Previous and Next Week links is the dashboard summary. Scroll down the page as needed.
The dashboard summary is divided into 22 columns.
Name column, Employee ID column, Record Number column,
the Shift column is where first, second, third, or no shift is listed.
The Status column provides information on whether the employee is in active, paid leave or inactive status.
The Scheduled hours column are normal work hours for an employee.
Approved Reported Hours column is the total number of hours reported by employees that you have approved.
Unapproved Reported Hours column, these are hours reported by an employee not yet approved by you.
Select Reported Time column. If there is reported time for you to approve, a check box will appear in this column.
Unapproved Payable column are hours approved by you that need to be approved by your agency’s HR or payroll department.
Managers/supervisors will not approve payable time.
Select Payable Time column is used by your agency’s HR or payroll department to approve payable hours.
Approved Payable Hours column are hours approved by your agency’s HR or payroll department.
You may need to scroll right to view all columns.
Overtime, Comp time and the Unpaid time columns.
These will alert you to any overtime, comp time, or unbudgeted time reported by your employees.
The Over and Under columns have boxes that will contain a checkmark when an employee
reports hours under or over their scheduled hours.
The check mark in the Meal column will appear when employees do not record their meal periods on their timesheets.
The Holiday column will contain a checkmark when your employee did not enter a holiday or the correct amount of holiday time.
Employees have the ability to adjust their time up to 15 days in the past. This is called a prior pay period adjustment (PPA).
A checkmark in the PPA column will appear if an employee changes previously submitted time.
The current time approver position and current time approver name columns lists the position number and name for the person
who must approve an employee’s time.
As a manager/supervisor, you will only need to concern yourself with certain columns.
You will learn how to use these columns to approve time in a future online learning session.
At the very bottom of the page are two tables that each contain several buttons. The table to the left contains:
The select all reported time buttons. Click on this button to check all checkboxes in the select reported time column.
Below the select all reported time button is the deselect all reported button.
Click on this link to remove checkmarks from the unapproved reported time checkboxes.
Below the Select All and Deselect All buttons is the Approve button.
By clicking on the Approve button you will approve all reported time with a checkmark listed in the select reported time column.
If you click on the deny reported button, you will deny all reported time with a checkmark in the select reported time column.
Only agency HR and payroll will be approving payable time.
To the right, are buttons to select all payable time and deselect all payable time and to approve all payable time.
These are for use by your agency HR and Payroll department.
To obtain detailed reported time information for an employee, click on an employee in the name column.
This will bring you to the employee detail view page.
The employee detail view page is arranged in several tables.
On the top of the page are the employee’s id, record number, status, title, and the start date for the week.
Below the employee’s information is the previous and next week links.
Beneath those links are the previous employee and next employee links.
Using the previous and next employee links will allow you to navigate through the employees listed on the dashboard summary page.
Below the previous and next employee links is the employee schedule table.
The table is divided into seven columns representing the:
Day, Date, In, Meal Out, Meal In, Out, and Hours column - Total number of hours for the day.
It also contains seven rows for each day of the week.
Note that the In, Meal Out, Meal In, and OUT columns will not be populated if the employee is using a reported timesheet.
Beneath the table are the total scheduled hours for the employee.
Scrolling further down is the employee reported time table. This table is arranged into 12 columns:
Day, Date, Status, In, Meal Out, Meal In, Out, TRC, Quantity, Daily hours column- which provides you with a total of the reported hours for each day of the week. The Comments column.
The Select Reported Time column- which allows you to select reported time for the day.
The table will be divided by rows for each day of the week once your employee submits their timesheet for approval.
Below the rows are the select all and deselect all reported links.
You will have the ability to approve reported time all at once.
Or approve time for each day individually.
Click on the approve reported buttons located to the right of the select/deselect all reported links to approve time submitted by your employees.
The employee payable time table is for your agency’s HR or payroll department.
The last table of the page contains the employees leave balance information. The table is arranged in two columns:
Plan type, Current balance, and four rows, Sick, Vacation, Personal, Comp time.
There will be situations where you will need to navigate to an employee’s timesheet to adjust time on their behalf.
To access an employee’s timesheet, maximize the menu box.
Click on the manager self service link in the menu box. Click on the timesheet link.
At the top of the page is the employee selection criteria menu where you will be able to search for the employee that needs a time sheet adjustment.
This concludes the navigation demonstration for the Manager’s Dashboard.
Click on the sign out link to close out of SSTA. |