Self Service Time and Attendance, Reported Timesheets
Log into HR/CMS Self Service Time and Attendance, SSTA for short, using your employee ID in the user id field. Enter your password. Click the Sign In button. The SSTA homepage will display. In the top right hand corner there are two links: Home – which brings you back to the SSTA homepage. Sign Out – use this link to log out of SSTA
On the left side of the homepage, there is a blue menu box which contains several links. To the right of the menu header there are three icons: The first is the refresh icon – this is used to collapse all open menu links. The second is the minimize icon – this will hide the menu box. The third icon is the remove menu icon – DO NOT USE this icon as it will close the application and will go to an error page
In the menu box, there are several different links: The Self Service link The Change My Password link The My Personalizations link And the My System Profile link We will discuss each of these links in a future lesson.
Next, we will demonstrate how to navigate to the timesheet From the homepage, click the Self Service link in the menu box. Click on the word Timesheet, which is under Report Time on the main page. Minimize the menu box by clicking the minus icon on the menu screen. We will now explore your timesheet in detail. On the top portion of your timesheet, your name, employee id, job title, and employee record number are displayed Below your employee information is the View By drop down menu. When you click on it you have the option to view the time reporting period by day, by time period or by week. For training purposes, you will use the view by week option. Moving to the right, there is a text box which displays the first day of the pay period. You have the ability to manually change this date by typing in a new date and clicking on the refresh button located to the right of the text box. Alternatively, you can click on the calendar icon to the right of the text box. After you click, a new text box will appear with drop down menus that allow you to search by month and year. Click on the appropriate date. You can also move to another week in the past or the future by clicking the Previous Week and Next Week links located to the right. Below the View By menu are your reported hours and scheduled hours. Your reported hours are the work or leave hours you report during a time reporting period after you submit your hours. Your scheduled hours are your normal work schedule. At the end of the time reporting period, these numbers should match. If you receive comp time or over time, these will show hours in excess of your scheduled hours. Directly below reported hours and scheduled hours is your timesheet. The timesheet is a single row with seven columns representing each day of the week. Your timesheet is pre-populated with your work hours. A row containing days of the week and dates is displayed above your scheduled hours. To the right of the row containing days and dates is the total column. This column will display the total number of hours reported for the week after you click submit. Further to the right, you will notice the TRC column header. TRC is an acronym for time reporting code. A time reporting code is how you designate hours worked or hours of paid leave. The next column is Type then Short Description - this column provides you with a short explanation of a time reporting code Next is a column entitled task group. Please ignore this column. Depending on your screen size, you may need to scroll to the right side of the timesheet. You will notice a minus sign and a plus sign. You will click the minus sign to delete a row of time reporting information and the plus sign to add a row of time reporting information. You will learn more about this topic in future online learning sessions. Below the timesheet is the submit button. You will need to click submit to route your timesheet for approval by your manager. In future training, you will learn to submit your time daily. Click on the reported time status link to view the reported time status table. Notice that the reported time status table provides you with information arranged by six columns of data: Date column. Status column - informs you if your time has been approved or denied by your manager. Total column - hours reported for the day. Time Reporting Code column Scheduled Hours column Comments - it may be necessary to leave comments on your timesheet to assist your manager with the time approval process. We will review comments in a future lesson. Moving further down the timesheet you arrive at the reported hours summary table. This table is arranged in nine columns: There is a column header for the category of hours (reported, scheduled, deviation) Total column A column for each day of the week. And three rows: Total reported hours – which are the total hours you have entered for the week with a break down by day Total scheduled hours – which are your regularly scheduled hours Schedule deviation- which are hours over or under your scheduled hours. Below the reported hours summary table is a link to view your leave balances. The leave balance table will show you your sick, vacation, personal and, when available, comp time.
This concludes this demonstration. Locate the Sign Out link in the top right hand corner of the page. |