Self-Service Time and Attendance (SSTA): Navigating Punch Time Sheets
Log into HR/CMS Self-Service Time and Attendance, SSTA for short, using your employee ID in the User ID field.
Enter your password. Click the Sign In button.
The SSTA Home page will display. In the top right hand corner there are two links: Home which brings you back to the SSTA homepage. Sign out Use this link to log out of SSTA.
On the left side of the homepage, there is a blue menu box which contains several links.
To the right of the menu header there are three icons:
The first is the Refresh icon. This is used to collapse all open menu links.
The second is the Minimize icon. This will hide the menu box.
The third icon is the Remove Menu icon. DO NOT USE this icon as it will close the application and will go to an error page.
In the menu box, there are several different links: The Self Service link The Change My Password link The My Personalizations link and the My System Profile link.
We will discuss these links in future lessons.
Next, we will demonstrate how to navigate to the timesheet.
From the homepage, click Self Service in the menu box.
Click on the word Timesheet, which is under Report Time on the main page.
Minimize the menu box by clicking the Minus icon on the menu screen.
We will now explore your timesheet in detail.
On the top portion of your timesheet, your Name, Employee ID, Job Title, and Employee Record Number are displayed.
Below your employee information is the View By drop down menu.
When you click on it, you have the option to view the time reporting period by Day, by Time Period, or by Week.
For training purposes, you will use the view by Week option.
Moving to the right, there is a text box which displays the first day of the pay period.
You have the ability to manually change the date by typing in a new date & clicking the Refresh button located to the right of the text box.
Alternatively, you can click on the Calendar icon to the right of the text box.
After you click, a new text box will appear with drop down menus that allow you to search by month and year.
Click on the appropriate date.
You can also move to another week in the past or the future by clicking the Previous Week and Next Week links located to the right.
Below the View By menu are your Reported Hours and Scheduled Hours.
Your Reported Hours are the total work or leave hours you report during a time reporting period after you submit your hours.
Your Scheduled Hours are your normal work schedule.
At the end of the time reporting period, these numbers should match.
If you receive comp time or overtime, these will show hours in excess of your scheduled hours.
Directly below the reported hours and scheduled hours information is your Timesheet.
Data in your timesheet is arranged in twenty columns and seven rows, one for each day of the week.
We will review the use of comments in a future lesson.
Day column.
Date column.
Status column. This column shows you if your time has been approved or denied by your manager. In column - the time you start your shift.
Meal Out column.
Meal In column.
Out column. The time you finish your shift.
Punch Total column. This column shows you the total hours reported for the day.
TRC column. TRC is an acronym for Time Reporting Code.
A Time Reporting Code is how you designate hours worked or hours of paid leave.
Type column.
Short Description column. This column provides you with a short explanation of a Time Reporting Code.
Quantity column. This column is used to record the amount of hours used for leave or excess hours.
Scheduled Hours column. Your normal work hours.
Taskgroup column.
A repeated Date column
Comments column. This column may be used on occasion to leave comments on your time sheet to assist your manager with the time approval process. We will review the use of comments in a future lesson.
Taskgroup column.
Time Zone column.
Reported Time Source column.
Finally, you will notice a plus sign.
You will click the plus sign to add a row of time reporting information.
You will learn more about this topic in future online learning sessions.
Below the timesheet are the Submit and Clear buttons.
If you made an error, you can click the Clear button to wipe data entered.
This will only work if you select Clear before clicking Submit.
You will need to click Submit to route your timesheet for approval by your manager.
In future training, you will learn to submit your time daily.
The bottom portion of your timesheet includes a link to view the Reported Hours Summary table.
Click on the Reported Hours Summary link. This table is arranged in nine columns:
There is a column header for the three different categories of hours, which are Reported, Scheduled, and Deviation.
The next column is Total Hours.
There is a column for each day of the week And there are three rows:
Total Reported Hours which are the total hours you have entered for the week with a break down by day.
Total Scheduled Hours which are your regularly scheduled hours.
Schedule Deviation which are hours over or under your scheduled hours.
Below the Reported Hours Summary table is a link to view your leave balances.
Click on the leave Balance link.
The leave Balance table will show your sick, vacation, personal and comp time balances. This concludes this demonstration. Locate the Sign out link in the top right hand corner of the page.
In future lessons, we will learn how to report time, report holiday hours and report your excess hours. |