Reporting a Sick Day for an Employee
In this scenario, an employee has called in sick on Friday.
The employee has submitted their timesheet for approval already with 37.5 hours of regular time.
As a result, you will need to remove regular time for Friday and add sick leave.
On the timesheet, find the row for Friday. Scroll to the right and click on the Delete Row or “minus sign” icon.
This will remove all reporting time information for Friday.
Review the employee’s leave balances to ensure they have enough sick leave to cover their time away from work.
In this scenario, the employee has plenty of sick leave to use.
In the blank row for Friday, move to the right and locate the TRC column.
Click on the magnifying glass to the right of the TRC textbox.
The Look Up TRC dialog box will appear. Scroll down until you find the sick leave Time Reporting Code, or SIC.
Click on the link for SIC. You will return to the employee’s timesheet.
Locate the row for Friday. Add 7.5 hours in the new row under the Quantity column.
Click on the Submit button. The Submit Confirmation page will appear. Click the OK button to certify the timesheet.
Note: By entering time for an employee you are attesting to their attendance record and are responsible for accuracy.
Keep in mind that employees will be notified that their manager or supervisor have edited their timesheet via a system-generated email.
Ensure that the employee’s Scheduled Hours and Reported Hours match. Locate the Select column on the timesheet, which is located to the right of the Comments column.
This column is called Select and had a check box under the column for each row of information.
Beneath the timesheet are buttons: Select All, Deselect All, and Approve Selected.
Use the Select All and Deselect All buttons to check or uncheck all checkboxes in the Select column.
You can also check each box in the Select column individually and click on the Approve Selected button to approve reported time.
Click on the Select All button to put a check in all the check boxes in the Select column.
Click the Approve Selected button to approve the employee’s reported time.
A message will appear on the screen which asks “Are you sure you want to approve the time selected? Once the page is saved, the time cannot be unapproved.”
Click on the OK button to approve the employee’s reported time.
After you click OK you will be brought to the Approve Confirmation page which informs you that the approval was successful.
Click the OK button to return to the employee’s timesheet.
Review the Status column in the Reported Time Status table. Ensure that each day has an approved status.
Locate the Sign out link on the top right hand corner of the screen to log out of SSTA. |