Report Hours - Prior Pay Period Adjustments (PPA)
A prior pay period adjustment means adjusting time that you have already been paid for. You have the ability to change previously submitted time up to 15 days in the past. If you need to adjust time beyond 15 days in the past, you will need to contact the MassHR Employee Service Center (ESC). For departments not using the ESC, contact your agency Human Resources or Payroll department for further assistance. To perform a prior pay period adjustment, click on the previous week link to navigate up to 15 days in the past. Let’s assume that you forgot to record your hours accurately for the previous Friday. Last Friday 4/6, your manager approved you to leave 1 hour early and use vacation leave. Click on the previous week link until you arrive at the week that includes the Friday 4/6. Click in the OUT column for Friday 4/6. Delete the 5:45PM entry and enter 4:45PM. Scroll to the right of the timesheet. Click on the add a row (+) icon. Notice that a blank row has been added. On the one of the newly added rows for Friday 4/6 click on the magnifying glass located in the TRC column. The TRC dialogue box will appear. Scroll down until you find the vacation Leave-paid TRC, or VAC. Click on the VAC link. You will return to your timesheet. Notice the TRC field has now been populated with VAC and in the short description column there is information defining the TRC. Since you took 1 hour of vacation leave, enter 1 hour in the quantity text box. Once you have reviewed your adjusted hours, click the submit button. On the submit confirmation page is the employee certification message.
The message states “I certify that the information entered is accurate and complete.” Click the OK button to certify you reviewed and submitted your time. This takes you back to the timesheet page. Review your total time reported for the week. Your total reported hours are listed above the timesheet or by viewing the Reported Hours Summary table. Notice that even though a PPA was performed, your total reported hours and total scheduled hours still match.
Now that your time has been reported, sign out of SSTA my clicking the Sign Out link. |