EDS Toolkit: User Training
September 2008
Training Content
•	What is the EDS Toolkit?

•	How to access the Toolkit

•	Content of the Toolkit

•	How to use Toolkit documents

•	Resources for Toolkit Users
What is the EDS Toolkit?
What is the EDS Toolkit?
•	Created and designed for emergency preparedness planners, charged with planning for mass prophylaxis
•	It is programmatic resource, not just a project management tool
•	Provides resources for all levels of planning and preparedness
•	This is a ‘living’ resource, with regular updates and additions

What is the EDS Toolkit?
•	The EDS Toolkit provides jurisdictions with the resources and guidance needed to:
•	  Create an EDS Plan
•	  Disseminate the Plan 
•	  Train personnel to support the Plan
•	  Exercise the Plan 
•	  Recruit volunteers to carry out the Plan
What is the EDS Toolkit?
•	Toolkit contents include:
–	MDPH EDS Planning, Management and Operations Guidance
–	Workshop to facilitate the plan creation
–	Seminar to disseminate the plan to key stakeholders
–	Detailed list of available trainings
–	Sample exercises to test the plan
–	List of potential sources for recruiting volunteer staff for an EDS
How to Access the Toolkit
How to Access the Toolkit
•	The Toolkit is available through the MDPH, Emergency Preparedness Bureau webpage:

www.mass.gov/dph/emergencyprep 

•	Bookmark the page for easy access
•	CD’s and electronic versions of the Toolkit content are available upon request
How to Access the Toolkit
	Step 1: Start by going to www.mass.gov/dph/emergencyprep and selecting the Exercises and Training link
How to Access the Toolkit
Step 2: Select the Emergency Dispensing Site Toolkit link
How to Access the Toolkit
Step 3: Select the section you need to use
How to Access the Toolkit
Step 4: Once you are in the section you need to use, you will see a brief description of the content and the documents you will need to download

How to Access the Toolkit
Step 5: To download the specific document you need, click on the appropriate link and select ‘Save’ when the File Download box appears
Contents of the Toolkit
Contents of the Toolkit
•	This section is divided into:
•	MDPH, Emergency Dispensing Site Planning, Management & Operations guidance (EDS PMO)
•	Workshop
•	Seminar
•	Volunteer Recruitment Resources
•	Training Resources
•	Tabletop Exercises (TTX)
•	Drills
•	Functional Exercise (FE)
•	Full Scale Exercise (FSE)
•	After Action Process
•	Each section will contain the documents necessary to support HSEEP compliance
Contents of the Toolkit
Homeland Security Exercise & Evaluation Program
	
	“HSEEP is a capabilities based exercise program that includes a cycle, mix and range of exercise activities of varying degrees of complexity and interaction. The purpose of HSEEP is to build self-sustaining exercise programs and provide standardized methodology for designing, developing, conducting and evaluating all exercises.

Contents of the Toolkit
•	All exercises in the Toolkit are based on an aerosolized anthrax event, which takes place in a non-specific city, town or region

•	The exercises are designed to be implemented individually, using a building block approach
Exercise Contents: Building-Block Approach
•	Uses a cycle of increasingly complex exercises

•	Builds upon lessons learned from previous training and exercises 
Exercise Contents: Building-Block Approach
•	Cycle, mix, and range of training and exercise activities
•	Cycle of activity employs increasing degrees of complexity and ensures continuous improvement of capabilities
•	Combination of training courses and exercise types that accomplish priorities
Toolkit Content: EDS PMO
•	Incorporates all aspects of dispensing site planning and operations 
–	Guidance is currently in final draft form and is under review for approval in Fall 2008
•	Provides direct linkage to the CDC Technical Assistance Review (TAR)
•	Incorporates planning tools, checklists, and strategies to consider and implement various details
•	Includes resources, templates and samples in the appendices to enhance local EDS planning

Toolkit Content: Workshop
•	The Workshop helps facilitate the creation of an EDS Plan
•	Covers all necessary aspects of EDS planning
•	It is a starting point for jurisdictions who need to create or update their EDS plan to meet new TAR requirements
•	The Workshop includes the following documentation: 
•	Multi-media (Power Point) Presentation
•	Workshop Instructions and Guidance

Toolkit Content: Seminar
•	The Seminar serves as an informational presentation, given to:
•	Planning partners
•	Key stakeholders
•	Senior leadership
•	This is conducted upon completion of the plan and covers the essential elements of the plan, clarifying roles/responsibilities and procedures 
•	The Seminar includes the following documentation: 
•	Multi-media (Power Point) Presentation
•	Seminar Instructions and Guidance

Toolkit Content: Volunteer Recruitment
•	This resource provides suggested sources for volunteers to staff an EDS, including links directly to various web based resources
•	This section also includes information and resources for Medical Reserve Corps (MRC) and the Massachusetts System for Advanced Registration (MSAR)
Toolkit Content: Training
•	Includes a comprehensive list of local, state and federal trainings that support EDS operations
•	Trainings cover basic planning elements, such as: 
•	NIMS/ICS
•	Clinic Operations
•	Managing Volunteers
•	Public Information 
Toolkit Content: Tabletops (TTX)
•	There are eight Tabletop Exercises (TTX), focused on testing the following EDS planning areas:
•	Incident Command System
•	Security
•	SNS Planning Elements
•	Inventory Management
•	Tactical Communications
•	Public Information
•	Site Operations
•	Demobilization
Toolkit Content: TTX
•	Tabletop Exercises encompass various planning pieces that are necessary to successfully operate an Emergency Dispensing Site

•	Allows jurisdictions to focus on plan specifics, without overwhelming participants
Toolkit Content : TTX
•	Each Tabletop Exercise includes the following documentation:
•	  Situation Manual (Sitman)
•	  Multi-media (Power Point) Presentation
•	  Exercise Evaluation Guide (EEG)
•	These documents are pre-formatted and synchronized to fit the appropriate EDS planning area
Toolkit Content: Drills
•	There are four Drills, focused on testing the following capabilities:
•	 	EDS Staff Call-down
•	  EDS Site Activation Call-down
•	  EDS Facility Set-up
•	  Dispensing

•	Drill guidance and instructions are derived from the CDC—DSNS Preparedness Drills

Toolkit Content: Drills
•	Each Drill includes the following documentation:
•	  Exercise Plan (ExPlan)
•	  Controller/Evaluator (CE) Handbook
•	  Exercise Evaluation Guide (EEG)
•	  CDC Data Collection and Scoring Metrics
•	These documents are pre-formatted and synchronized to fit the appropriate EDS planning area
Toolkit Content: FE & FSE
•	The Toolkit will also include a Functional Exercise (FE) and a Full Scale Exercise (FSE)
–	FE and FSE documents will be available in Fall 2008
•	Both will be based on the same public health emergency scenario (bioterrorism incident), as the other exercises
•	Jurisdictions are encouraged to develop other support documentation, including event specific briefings or event logistical information
Toolkit Content: Functional Exercise (FE)
•	ExPlan
•	Master Scenario Events List (MSEL)
•	CE Handbook
•	EEG(s)
•	Player Briefing
•	Player Handout
•	Player Hotwash
•	Observer/VIP Briefing
•	CE Briefing
•	CE Debriefing

Toolkit Content: Full Scale Exercise (FSE)
•	ExPlan
•	Master Scenario Events List (MSEL)
•	CE Handbook
•	EEG(s)
•	Player Briefing

•	Player Handout
•	Player Hotwash
•	Actor Briefing
•	Observer/VIP Briefing
•	CE Briefing
•	CE Debriefing
Toolkit Content: After Action Process
•	Each exercise must include the HSEEP After Action Process, including an After Action Conference and After Action Report/Improvement Plan
•	The process includes the following documentation, which is provided in the Toolkit:
•	  After Action Conference Presentation
•	  Sample After Action Report and Improvement 	Plan
•	  Template After Action Report and Improvement 	Plan
•	  Participant Feedback Form

How to use Toolkit Documents
How to use Toolkit Documents
•	All Toolkit MS Word documents contain tutorial sections, to help facilitate their completion  
•	Some of the tutorial sections contain links to resources that will aid the planning process
•	These boxes are highlighted in Yellow
•	Before finalizing the documents, these should be deleted
•	Simply highlight them with the cursor and hit delete

Here’s an example…

How to use Toolkit Documents
How to use Toolkit Documents
•	All Toolkit MS Word documents contain [blanks] that need to be filled in with information specific to your jurisdiction and your exercise
•	These boxes are [bracketed] and highlighted in [Gray]

•	Upon completion, you should remove the gray highlight and the brackets
•	Simply select them with the cursor and highlight the section white

Here’s an example…
How to use Toolkit Documents
How to use Toolkit Documents
•	All MS Word documents also contain Hyperlinked items
•	These links either direct you to a section within the document, or to a resource on the web
•	To utilize these, simply right click on the word(s) and select “Open Hyperlink”
•	To remove the link, right click on it and select “Remove Hyperlink”
Here’s an example…

How to use Toolkit Documents
How to use Toolkit Documents
•	All MS Power Point presentations contain [bracketed] sections that should be replaced with information specific to your jurisdiction and your exercise
•	[Brackets] should be removed before finalizing the presentation

•	You may also change the slide background and delete or add to graphics that come with the presentation
How to use Toolkit Documents
•	The MS Excel spreadsheets that accompany the drills, are the CDC Data Collection and Scoring Metrics

•	These spreadsheets must retain their original formatting to calculate the data you are collecting

•	For additional instructions, please read the information provided with the spreadsheets or contact the Emergency Preparedness Bureau
Resources for Toolkit Users
Resources for Toolkit Users
•	MDPH, Emergency Preparedness Bureau Staff, including: 
•	  Local Public Health Manager
•	  Regional Coordinators
•	  Exercise and Training Manager
•	  Exercise Coordinator
•	  Strategic National Stockpile Team
Thank you for using the EDS Toolkit!
Matt Caccavale
617-994-9826
Matt.caccavale@state.ma.us