M.G.L. c.30 39R – INTERNAL ACCOUNTING CONTROLS
APPLIES TO CONTRACTS OF $100,000 OR MORE

SAMPLE LETTER TO BE SUBMITTED ON GENERAL CONTRACTOR’S LETTEREHAD

March 27, 1999

Mr. John Jones, Executive Director
Enfield Housing Authority
123 Reservoir Street
Enfield, MA 01234

RE:	 Enfield  667-2

Dear  Mr. Jones:

This letter is being submitted in accordance with Article 13.3 of the General Conditions of our Contract for Construction for the above captioned project.   Please be advised that our firm has a system of internal accounting controls which assures that:

1.	transactions are executed in accordance with management’s general and specific authorization;

2.	transactions are recorded as necessary, to permit preparation of financial  statements in conformity with generally accepted accounting principles, and to maintain accountability for assets;

3.	access to assets is permitted only in accordance with management's  general or specific authorization; and

4.	the recorded accountability for assets is compared with the existing assets as reasonable intervals and appropriate action was taken with respect to any difference.

Sincerely,

Fava Bean, President
(General Contractor)