The Commonwealth of Massachusetts

Executive Office of Health and Human Services
Department of Public Health
Division of Health Care Quality
99 Chauncy Street, 2nd Floor, Boston, MA 02111

DEVAL L. PATRICK
GOVERNOR
TIMOTHY P. MURRAY
LIEUTENANT GOVERNOR
JUDYANN BIGBY, MD
SECRETARY
JOHN  AUERBACH
COMMISSIONER	

01/18/2011

Attention: Pharmaceutical and Medical Device Manufacturers

Subject: Pharmaceutical Code of Conduct Covered Recipient ID List

This message is to provide guidance on how manufacturers should record “covered recipient” data in order to create their disclosure report as required by the Pharmaceutical and Medical Device Manufacturer Code of Conduct (105 CMR 970.000). 

A CSV file has been created by the Massachusetts Department of Public Health that lists “covered recipients” (a person/entity authorized to prescribe, dispense, or purchase prescription drugs or medical devices in Massachusetts). The file assigns a unique ID number for each individual covered recipient. The file is available on the Department’s Pharmaceutical Code of Conduct website at www.mass.gov/dph/pharmamed (please note: the file contains over 250,000 rows and certain versions of Microsoft Excel will only display up to 64,000 rows. Please use a database program such as Microsoft Access, or a text editor such as Notepad, if truncation occurs).

Manufacturers should use the information on this list when creating the disclosure report for the Department. More information on this requirement can be found in the regulation in 105 CMR 970.009. The next disclosure report is due July 1st 2011 and will cover a period starting January 1st 2010 through December 31st 2010. More information on the format of the disclosure report can be found on the Pharmaceutical Code of Conduct website, address listed above. 

If a covered recipient needed for reporting is not listed in the file, please send an email to the following address: Pharmameddata@state.ma.us