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Guide Program Overview and Guidelines

Overview of the award categories, their criteria and the nomination/selection process

Table of Contents

PROGRAM COORDINATION

All aspects of the Performance Recognition Program (PRP) are coordinated between the Human Resources Division (HRD) and the designated Agency PRP Coordinators.  Agencies should email Nancy Daiute (Nancy.W.Daiute@hrd.state.ma.us) by April 6th to inform HRD of who is serving as the Agency PRP Coordinator. The Agency PRP Coordinator will serve as the point of contact for both participating employees and HRD throughout the program cycle.

AWARDS PROCESSES

Five awards will be given through the Performance Recognition Program this year.  State employees who demonstrated exemplary work performance are recognized by the Commonwealth Citation for Outstanding Performance.  From these recipients, ten are selected for the Manuel Carballo Governor’s Award for Excellence in Public Service.  The Eugene H. Rooney, Jr. Public Service Award will be awarded to employees of the Commonwealth or one of its political subdivisions who best exemplify excellence in the field of human resources development. The Governor Paul Cellucci Award for Leadership and Mentoring in State Government will be awarded to an outstanding leader who has made an on-going commitment to the professional development of his/her fellow employee(s). And lastly, the Commonwealth Equity in Governance Award will be awarded to an employee who has demonstrated commitment to and attainment of the principles of equity in state government operations.

THE COMMONWEALTH CITATION FOR OUTSTANDING PERFORMANCE

The number of awards distributed is determined by the size of the agency:

Number of Agency Employees   Number of Awards  
up to 50 1
51-400 3
401-1,500 6
1,501-2,500 9
2,501-4,500 12
4,501 or more 15

ELIGIBILITY

State and Higher Education employees who have been in state service for at least two years as of March 26, 2018 are eligible to be nominated for the Commonwealth Citation for Outstanding Performance.  Employees currently holding positions to which they were appointed directly by the governor are not eligible.  Agency heads and college presidents are also not eligible for this award.

SELECTION PROCESS

Each agency forms its own Selection Committee. The Selection Committee is established by the agency head/cabinet secretary, and will review all nominations and recommend the names of those individuals who are most worthy of recognition. 

The Selection Committee should make every effort to represent the diversity of the work force (i.e., position level and geographic location, gender, race, ethnicity, as well as individuals with disabilities and veterans).

NOMINATION PROCESS

How to Nominate

The Citation Nomination Form must be used to describe the individual’s or group’s accomplishments and should indicate the reasons why the individual or group should be recognized.  Nominations should be submitted to the nominee’s agency coordinator by May 18, 2018.

Who Can Be Nominated

An individual may be nominated by supervisors, peers, professional colleagues or someone else who is familiar with the person’s work.  A person may not be nominated by relatives or subordinates, nor may a person nominate himself or herself.

A group of employees may also be nominated by supervisors, peers, professional colleagues or someone else who is familiar with the unit’s work, if the performance as a unit has been exemplary.

SELECTION CRITERIA

The Selection Committee will use one or more of the following criteria in selecting an individual or group for recognition:

  • Attainment of high priority agency objectives;
  • Exceptional managerial, organizational and/or communications achievements;
  • Achievement of significant improvements in productivity and/or costs savings in agency operations.

The Agency PRP Coordinator must enter citation winner names into the PRP Information System by June 8, 2018. 

CITATIONS

HRD prepares a “Commonwealth Citation for Outstanding Performance,” for each individual winner.  In the case of a group winner, HRD prepares a citation for each group member, which includes the group name and the individual’s name underneath.  Once all citations are prepared, HRD will send them to the Agency PRP Coordinator in order for them to obtain agency head signature.  Once citations are signed by the agency head, they will be distributed at the agency level, preferably by the agency head.

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THE MANUEL CARBALLO GOVERNOR’S AWARD FOR EXCELLENCE IN PUBLIC SERVICE

The Carballo Award is given annually to ten employees or groups of employees who exemplify the highest standards of public service.

ELIGIBILITY

All individuals and groups who are awarded the Commonwealth Citation for Outstanding Performance as part of this year’s program are eligible to be nominated for the Carballo Award.  Each agency may nominate one individual or group of employees for consideration.  Agency heads and college presidents are not eligible for this award.

NOMINATION PROCESS

The Carballo Nomination Form must be used to provide a career profile and a description of the outstanding contributions and/or accomplishments of the individual or group.  Please be sure to address each criterion on the nomination form.

Nominations should be submitted electronically to the Human Resources Division by June 8, 2018. 

SELECTION PROCESS

Screening Committee

Screening Committees throughout the individual agencies will review all submissions within their own agency.  Each agency will select a nomination to forward to the Human Resources Division (HRD) for consideration.

Selection Committee

A Selection Committee, which includes a representative from the offices of both the Speaker of the House and the President of the Senate, and representatives from business, labor, community groups, academia and the media who are knowledgeable about Massachusetts state government, will review the nominations. The Committee's recommendation will be forwarded to the Governor for final approval.

Selection Criteria

The Selection Committee will use one or more of the following criteria in selecting an individual or group for this award:

  • Exceptional accomplishments;
  • Exemplary leadership;
  • Creativity and innovation;
  • Achievement of significant improvements in productivity and/or costs savings in agency operations.

THE AWARD

A commemorative plaque will be presented to each individual or group at the award ceremony in the Fall.

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EUGENE H. ROONEY, JR. PUBLIC SERVICE AWARD

The Rooney Award highlights human resources development as a planned, continuous effort to provide personal and professional growth opportunities that will enhance employee competency levels.  Such activities serve to improve an individual’s performance on a currently held job and/or provide new skills, knowledge and attitudes that will allow an individual to assume a new role in the organization.

ELIGIBILITY

Any state, higher education, county, city or town employee who has worked in public service for 12 months as of March 26, 2018 is eligible to be nominated for the Eugene H. Rooney, Jr., Public Service Award.  An individual does not have to be a recipient of the 2018 Citation for Outstanding Performance in order to be eligible for this award. 

NOMINATION PROCESS

Supervisors, peers, professional colleagues (not including subordinates) and someone else who is familiar with the employee’s accomplishments may nominate an individual or group.

The Rooney Nomination Form must be completed and must include a detailed description of the nominee’s special accomplishments and his/her positive impact on other employees and on the organization as a whole. 

The nomination should be forwarded to the appropriate Appointing Authority, after a supervisor or other person knowledgeable about the nominee’s contribution, has verified the information on the nomination form.

The nominator is responsible for assuring that the nomination is forwarded to the appropriate parties, including the Appointing Authority, for verification and sign-off.

Nominations should be submitted electronically to the Human Resources Division by June 8, 2018. 

SELECTION PROCESS

Screening Committee

Screening Committees throughout the individual agencies will review all submissions within their own agency.  Each agency will select a nomination to forward to the Human Resources Division (HRD) for consideration.

Selection Committee

A Selection Committee including the Chief Human Resources Officer, the Chairman of the Civil Service Commission and the Co-Chairs of the Legislature’s Joint Committee on Public Service will review nominations.  The Committee’s recommendation will be forwarded to the Governor for approval.

Selection Criteria

The following selection criteria will be utilized:

  • The nominee must demonstrate measurable accomplishments, which affect individual employees and the organization as a whole.
  • The nominator must document the nature of the activity and provide a detailed description of the project, and its impact on the organization.
  • Supervisor/senior manager must include supporting documentation, i.e., comments that corroborate the nominee’s accomplishments.

THE AWARD

A commemorative plaque will be presented to each recipient at the award ceremony in the Fall.

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GOVERNOR PAUL CELLUCCI AWARD FOR LEADERSHIP AND MENTORING IN STATE GOVERNMENT

Governor Paul Cellucci embodied what it meant to be a public servant who gave selflessly of himself while engaging others to embrace public service and instilling a philosophy of paying it forward.  The Award for Leadership and Mentoring in State Government, bearing his name, honors outstanding leaders in the area of mentoring in the workplace and the fostering of a supportive and learning environment amongst colleagues.  Like Governor Cellucci, recipients of this award have played a vital role in preparing the Commonwealth’s workforce of tomorrow by imparting their knowledge and experience, as well as, sharing their passion for the work that they do.

ELIGIBILITY

Any Executive Branch or Higher Education employee who has been in state service for 2 years as of March 26, 2018 is eligible to be nominated for the Cellucci Award.  An individual does not have to be a recipient of the 2018 Citation for Outstanding Performance in order to be eligible for this award. 

NOMINATION PROCESS

An individual may be nominated by a supervisor, peer, subordinate, professional colleague or someone else who is familiar with the person’s work.

The Cellucci Nomination Form must be completed and must include a detailed description of the nominee’s special accomplishments as a mentor and his/her positive impact on another employee(s).

The nomination should be forwarded to the appropriate Appointing Authority after a supervisor or other person knowledgeable about the nominee’s contribution has verified the information on the nomination form.

The nominator is responsible for assuring that the nomination is forwarded to the appropriate parties, including the Appointing Authority, for verification and sign-off.

Nominations should be submitted electronically to the Human Resources Division by June 8, 2018. 

SELECTION PROCESS

Screening Committee

Screening Committees throughout the individual agencies will review all submissions within their own agency.  Each agency will select a nomination to forward to the Human Resources Division (HRD) for consideration.

Selection Committee

A Selection Committee consisting of the members of the Chief Human Resources Officer’s Advisory Council will review all the nominations submitted.  The committee will be chaired by the Chief Human Resources Officer or his or her designee.  The Selection Committee will then recommend to the Governor the candidate(s) they believe to be most worthy of the award.

Selection Criteria

The ideal candidate for the Governor Paul Cellucci Award for Leadership and Mentoring in State Government:  

  • Is passionate about good government and the important services being provided to the agency’s customers and clients;
  • Plays a direct role in the professional development of a fellow employee within his or her department on an ongoing, day-to-day, basis;
  • Serves as a resource and mentor to that individual;
  • Helps the individual reach their goals;
  • Shares his or her own valuable time and knowledge;
  • Shows a continued interest in the individual’s growth and development;
  • Provides leadership in the workplace;
  • Inspires others to serve as mentors and plays a part in succession planning in the workplace.

THE AWARD           

A commemorative plaque will be presented to each recipient at the award ceremony in the Fall.

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COMMONWEALTH EQUITY IN GOVERNANCE AWARD

The Commonwealth Equity in Governance Award is given annually to an employee or group of employees who have demonstrated commitment to and attainment of the principles of equity in one or more areas of government operations:

  • Human resources activity that promotes diversity and inclusion;
  • Procurement activity that promotes the participation of minority business enterprises and women business enterprises;
  • Policy development and/or implementation (including the development and implementation of regulations, program policies, and/or rules);
  • Improving access and/or accessibility (physical or programmatic) to state programs or the delivery of state services.

ELIGIBILITY

Any state employee who has worked in public service for 12 months as of March 26, 2018 is eligible to be nominated for the Commonwealth Equity in Governance Award.  An individual or group does not have to be a recipient of the 2018 Citation for Outstanding Performance in order to be eligible for this award. 

NOMINATION PROCESS

An individual or group may be nominated by a supervisor, peer, professional colleague (not including subordinates) and someone else who is familiar with the employee’s accomplishments.

The Equity in Governance Nomination Form must be completed and must include a detailed description of the nominee’s accomplishments.

The nomination should be forwarded to the appropriate Appointing Authority after a supervisor or other person knowledgeable about the nominee’s contribution has verified the information on the nomination form.

The nominator is responsible for assuring that the nomination is forwarded to the appropriate parties, including the Appointing Authority, for verification and sign-off.

Nominations should be submitted electronically to the Human Resources Division by June 8, 2018. 

SELECTION PROCESS

Screening Committee

Screening Committees throughout the individual agencies will review all submissions within their own agency.  Each agency will select a nomination to forward to the Human Resources Division (HRD) for consideration.

Selection Committee

A Selection Committee comprising, at a minimum, the Director of Office of Diversity and Equal Opportunity, the Executive Director of the Supplier Diversity Office, and the Director of the Massachusetts Office on Disability will review nominations.  Additional individuals (not more than five and with the approval of the Assistant Secretary for Access and Opportunity or her/his designee) with a background or experience in diversity and inclusion matters may also serve on the Selection Committee.  The Selection Committee’s recommendation will be forwarded to the Governor for final approval.

Selection Criteria

The ideal candidate for the Commonwealth Equity in Governance Award:

  • Demonstrates commitment to the principle of equity (non-discrimination, equal opportunity, and diversity and inclusion) in one or more of the following areas of government operations:  human resources, procurement, policy development and/or implementation, accessibility to state programs and activities, and/or delivery of state services;
  • Shows leadership in promoting the principle of equity;
  • Has achieved significant outcomes in promoting equity in governance in agency operations.

THE AWARD           

A commemorative plaque will be presented to each recipient at the award ceremony in the Fall.

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