Apply for a grant

Municipal Americans with Disabilities Act (ADA) Improvement Grant Program application and selection process for FY19 is now OPEN.

Massachusetts Office on Disability

Phone

This line is open from 9 a.m.-5 p.m. M-F. Mass relay: Dial 7-1-1 and connect via main number.

This line is open from 9 a.m.-5 p.m. M-F.

The Details of Apply for a grant

What you need for Apply for a grant

Please review this page in it's entirety prior to applying.  Information provided here will guide you through the application process and will answer all questions.

Grant Types:

  • Planning Grant: These grants are for updating or creating a Self-Evaluation and/or Transition Plan as required under the Administrative Requirements of Title II of the ADA.

    • This grant will require the following supporting documentation (at the time of application submission) indicating these items have been completed by the municipality.  Sample forms are available in the “Municipal ADA Improvement Grants Program – Addenda” in the "Downloads"section below.
      • Designation of a Responsible Employee (ADA Coordinator),
      • Notice of Non-Discrimination and proof of posting, and have
      • Established an ADA Grievance Procedure.
  • Project Grant: These grants are for removal of architectural or communication barriers that are present.  Design plans or Applicant salaries are not eligible project grants.

    • This grant will require the following supporting documentation (at the time of application submission) indicating these items have been completed by the municipality.  
      • Designation of a Responsible Employee (ADA Coordinator),
      • Notice of Non-Discrimination and proof of posting,
      • Established an ADA Grievance Procedure,
      • A completed Self-Evaluation, and
      • A completed Transition Plan.
    • Detailed/Itemized cost estimates are required to be provided within the appropriate application section (Section. 3.1 of the Project Grant - “Cost Estimate”).
      • Please be advised, only capital related expenses will be covered.  Items such as, but not limited to, design plans, feasibility studies, and applicant salaries are not eligible expenses to be covered.  Those types of expenses can be in-kind services or covered by the the applicant.

Grant Score Weight Considerations:

Every municipality in the Commonwealth is eligible to apply.

  • Only a municipality may submit an application.  If a special purpose district and/or regional governmental organization wants to apply, the grant must be submitted by the municipality in which the project would take place. 
    • Grant awards will be given to the municipality directly, to then be given to the special purpose district and/or regional governmental organization by said municipality.
  • At a minimum, applicants must be a member of, or are willing to become a member of, the Community Compact Cabinet (CCC) to be eligible to apply for a grant.
    • Municipalities that selected the "Public Accessibility Best Practice" option under the CCC will increase applicant score. 
  • Municipalities with a duly established Commission on Disability (adopted MGL Chapter 40 Section 8J) will increase applicant score.
  • Projects with matching funds will increase applicant score.  Also, applicants with a higher match percentage may increase the applicants score. 

Application Process and Deadlines:

Applications can only be submitted through the use of the online application process.  Hard copies will not be accepted.  

All supplemental documentation, such as RFP's, Architectural Plans, Designs, Estimates, and any other documentation relevant to the application MUST be emailed to Jeff Dougan (jeff.dougan@mass.gov) on the SAME day the application is submitted.  

PLEASE NOTE:

  • MOD is strongly recommending that you prepare your answers to the grant application questions in a separate word/text document.  This will minimize the time spent within the application portal and will provide you a copy in-case of technical difficulties when completing the application.
     
  • The application form has an inactivity timeout limit of 20 minutes.  If you let the form sit idle for 20 minutes, you will need to start over.  
     
  • Once the applications are started, using the online portal, if you do not click submit prior to completing the forms, your work will not be saved.
    • To account for this, we have provided a PDF version of the applications for preparation purposes to assist with data collection prior to entering the online application process (see Section V below).
    • Before you start, please note that some users have indicated that they have had to disable their pop-up blockers and either close and restart their browser or reboot their computers in order to successfully submit an application.  Not ensuring this could result in lost data and unsuccessful application submission attempts.
    • MOD is strongly recommending, if you have concerns regarding the disabling of your pop-up blockers, you prepare your answers in a Word/Text document prior to entering it into the application.  This will allow you to keep your information if your submission is unsuccessful. 
       
  • The online application process will require certain documents to be uploaded depending on what type of grant is being sought. You will be required to click the “Upload Applications” button first before being able to click the “Submit” button.  The upload feature may take a couple of minutes to complete.
    • Please follow these steps:
      1. Once you have completed entering your data and queuing your documents to upload, click the "Upload Attachments" button at the bottom of the page. 
        • You may also wish, if you are not using the PDF templates, to right-click and print your application for your records. 
      2. PLEASE WAIT.  You will notice, on the lower left side of the screen, an "Uploading X%" status message.  Please wait for that to reach 100%.
      3. PLEASE CONTINUE TO WAIT.  You will notice, after you reached 100%, another status dialogue indicating "Waiting to connect to On Base...".
      4. A pop-up dialogue box will appear when all is complete.
        • This image indicates a pup up dialogue box that shows that the files for the grant application have been successfully uploaded.
      5. Click "OK" to close the pop-up box.
      6. Now CLICK Submit.
      7. This will bring you a web page indicating that your Application Submission was successful.  You may now close your browser.
      8. You will receive an email within 15 minutes, confirming your application submission.
  • Once you click “Submit” please do not exit the page prior to receiving the application submission confirmation pop-up.  This could take 30 seconds to 2 minutes to appear. You will also receive an email within 15 minutes confirming your application submission was received.  Do not reply to the email.  If you received both the confirmation screen and email, know that your application was successfully completed.  If you did NOT receive a confirmation email or see the appropriate screens mentioned above, your submission was unsuccessful and you will need to resubmit. Please do not contact MOD to confirm receipt or to check the status of your application review.

Important dates:

FY19 Application period beings on August 1, 2018. Only on-line submissions will be reviewed.  

FY19 Application submission period ends on October 1, 2018 (last date for application submission).

FY19 Applications will be reviewed after October 1, 2018.

FY19 Grant award/denial notifications will sent by December 3, 2018.

FY19 Grant contracts to be issued to awarded communities by December 15, 2018.

After submitting your application:

  • Once your application is submitted, it will be reviewed by the Grant Application Review Committee.  The online system will notify you that your grant application has been received by MOD. 
  • We will let you know when the grant application has been approved or denied. Please do not contact us regarding the status of the grant application.  
  • If approved, all expenses and invoices must be incurred by the following time frame:
    • After execution of signed contracts, and
    • No later than June 30, 2019.  Invoices dated after June 30, 2019 or prior to contract execution will not be eligible for funding. There are no exceptions or extensions allowed. 
    • Take note of the dates as you plan for your application and any planning/project grant implementation such as getting RFP’s, Bids, and estimates prior to applying.

Compliance:

If awarded, MOD reserves the right to request additional documentation or interaction depending on the grant type awarded.

  • Planning Grant – Recipients will be required to submit finalized documents to the MOD upon their completion. 
  • Project Grant – Recipients may be required to allow MOD to conduct a site visit to verify compliance, provide photographs of the before and after of a project, or provide additional materials at the request of MOD.

 

    How to apply Apply for a grant

    Online application

    This online application is used for both the Planning and Project Grants.  Please select the appropriate “grant type” under section 1 as different questions and requirements are provided based of the grant type. Please carefully review the instructions above before entering the online application portal.  Failing to follow those instructions could result in unsuccessful application submission attempts. 

    More info about Apply for a grant

    We believe all questions related to the grant application process are answered here; however, if there are unanswered questions, please direct your inquiries to the appropriate individual below.  If questions are answered on this page or in the “Municipal ADA Improvement Grants Program – Addenda” document above, you will be referred to those sources. 

    • For questions relating to disability related policies and procedures, architectural accessibility, and Self-Evaluation and Transition Plan particulars, please contact:
      Jeffrey Dougan, Assistant Director for Community Services.
      Email: Jeff.Dougan@Massmail.State.MA.US

    Questions to the incorrect individual will delay the responses to your inquiries.

    Downloads for Apply for a grant

    Contact for Apply for a grant

    Address
    Massachusetts Office on Disability, One Ashburton Place, Room 1305, Boston, MA 02108
    Phone

    This line is open from 9 a.m.-5 p.m. M-F. Mass relay: Dial 7-1-1 and connect via main number.

    This line is open from 9 a.m.-5 p.m. M-F.

    Fax
    (617) 727-0965

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