Surplus property available to public entities

Cities, towns, and licensed non-profit organizations are eligible to acquire surplus property

State Surplus Property Office (SSPO)

Phone

Surplus Property Officer (617) 720-3170

The Details

What you need

Public Entities

The Sale of Non-Vehicle Related Surplus Property

All surplus property is declared in the Current Surplus Property Listing document. After 30 days of publication, any surplus property, except vehicles and related equipment, not transferred to Executive Departments will be offered to cities and towns for an administration fee that is based on the item's age, condition, and acquisition value or original cost.

After 50 days, licensed non-profit organizations are eligible to acquire surplus property for the same administration fee as described for cities and towns.

After 60 days, the SSPO Coordinator will determine if the item should be offered for sale to the general public.

The Sale of Vehicles and Related Equipment

Prior to a public auction for the disposal of vehicles and related equipment, cities and towns will be allowed to view the inventory and submit bids between the hours of 9:00 a.m. and 12:00 noon for any item to be auctioned.

  • Bid documents and full terms and conditions will be available at the auction site.

  • All bids must be accompanied by a dated letter on official municipality letterhead signed by the municipality's Chief Procurement Officer that must:

    • authorize the specified individual(s) to participate in the auction; and

    • specify the maximum dollar amount allowed.

  • Bids will be awarded to the municipality that offers the highest bid deemed acceptable by the Commonwealth.

  • Municipalities that win the bid award have 30 days from date of notification to make payment.

    This website, as well as the Classified Ads section of The Boston Globe, will advertise information on sales of vehicles and related equipment.

    Executive Departments never relinquish their priority and right to claims on surplus property at no cost. Property will be transferred on a first-come, first-served basis and will be sold as-is, where-is.

 

 

How to request

Cities and towns or licensed non-profits must download and complete a Surplus Request Form.

Email to:

SSPO Coordinator OSD_SSPO@state.ma.us

Or

Mail to:

Operational Services Division
State Surplus Property Office
One Ashburton Place, Room 1017
Boston, MA 02108

 

Cities and towns or licensed non-profits must download and complete a Surplus Request Form.

Fax to the attention of the SSPO Coordinator at (617) 727-4527.

Next steps

Document Approval

Upon receipt of the Surplus Request Form, SSPO will indicate approval on the document and return a copy, along with an invoice. The donor department also will receive a copy of the Surplus Request Form to retain for their inventory records.

Payment must be received by the SSPO within thirty (30) days of receipt of any invoice. No surplus property may be removed until the requesting organization and the donating organization have received an approved copy of the Surplus Request Form from the SSPO Coordinator.

Downloads

Contact

Address

One Ashburton Place, Room 1017, Boston, MA 02108

Phone

Surplus Property Officer (617) 720-3170

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