Schedule a Virtual Meeting with our Chapter 30B Team to Address Your Public Procurement Questions
During the COVID-19 public health emergency, many procurement officers have needed to delegate their authority to staff with little, if any, public procurement knowledge. Or procurement officers find themselves facing procurement-related questions that have never been raised before.
To assist our colleagues in public procurement, we are now offering virtual meetings for you and other staff in your jurisdiction. If you would like a virtual appointment via ZOOM or another meeting platform, please contact us at 30BHotline@state.ma.us. We can schedule meetings of up to one hour with you and your staff to discuss Chapter 30B issues or other challenges that you are facing during this emergency. We can also provide a brief primer for employees or officials new to public procurement. We are here to help you navigate public procurement, and this is a new way to assist you.
For staff new to public procurement, we encourage you to have them tune into our short 22-minute Chapter 30B YouTube video so that they can learn the basics of local procurement law.
OIG Fraud Hotlines: Open
During the COVID-19 public health emergency, our confidential hotlines remain open 24 hours a day, 7 days a week, to receive your tips and complaints about fraud, waste or abuse of public funds and resources.
We treat all complaints and tips confidentially. You can report your complaint without giving your name. You may be prompted to leave a message when calling our hotline number. We carefully review each complaint and tip we receive.
Wrongdoers can take advantage of a crisis like the COVID-19 pandemic to carry out scams and fraud schemes. We have created a page to keep you informed about fraud alerts, cybersecurity and price gouging related to COVID-19.
Chapter 30B Assistance Hotline: Open
Our Chapter 30B assistance hotline is available for answering public procurement questions. Our team of specialists is trained in public procurement and can advise you on interpreting, analyzing and applying the provisions of the law.
We have received many questions about how municipalities can adjust their procurement and governance practices in response to COVID-19.
Chapter 30B has not been suspended, waived or altered.
The design and construction procurement statutes remain unchanged as well. We have created a Chapter 30B and COVID-19 FAQ page to answer your compliance questions.
MCPPO Training Program Now Online
Because of our commitment to public health and safety, the Massachusetts Certified Public Purchasing Official (MCPPO) program will not be holding in-person classes through December 31, 2020. We continue to convert our classes to an online Blackboard® learning management system platform. Our summer schedule is now open for registration. The fall schedule will be issued soon.
If you need to renew your MCPPO designation or MSBA-related certificate but have been unable to take the required classes or earn continuing education credits because of the state of emergency, don’t worry. We have extended all deadlines until October 31, 2020. If you need an additional extension or have other concerns, please notify us at MA-IGO-Training@mass.gov.
Since the current situation could change, we will keep you updated about any schedule changes.
Procurement Measures During the COVID-19 Pandemic - OIG Letter to Commonwealth Officials
The Office of the Inspector General wrote a letter to agency heads, chief financial officers and procurement officials with guidance to safeguard public funds during the COVID-19 public health emergency.
New IGR Regarding Applications to the Commissioner for Authority to Abate Taxes
The Division of Local Services’ Bureau of Municipal Finance Law has issued Informational Guideline Release (IGR) 20-10 containing guidance regarding Applications for Authority from the Commissioner of Revenue to Abate Local Taxes and Charges Under G.L. c. 58, s. 8. You may also wish to visit our “8 of 58” applications page.
To review other recent DLS Bulletins and Informational Guideline Releases, please visit the DLS website.
Design and Construction
Emergency Changes to Notary Requirements
The legislature recently made emergency changes to Chapter 222 of the Massachusetts General Laws, the law that governs the appointment of and activity of notaries public in Massachusetts. [See Chapter 71 of the Acts of 2020]. This legislation will remain in effect until three days after the Governor lifts the COVID-19 state of emergency. At that time, the law will be repealed.
Certain documents, including many related to public procurement, contracting and real property transactions, require notarization. Chapter 222 required these documents to be signed and witnessed in the physical presence of a notary public. The emergency legislation now permits notaries to use videoconferencing to witness document signing. The new legislation requires that:
- The notary and any signatories must be present in Massachusetts for the videoconference.
- The signatory must provide evidence of their identity and show both sides of a government identification to the notary during the videoconference.
- A signatory must disclose if any other person is present and that person must be made visible to the notary.
- The notary must observe the signatory sign or execute the document to be notarized.
- Following the proceedings, the signatory must submit the physical copy with the wet ink signature to the notary
- The notary’s signature and stamp must specify that the notary witnessed the event remotely.
- The notary must create a video and audio file of the conference, and then maintain that file for ten years.
- The notary must prepare an affidavit confirming the circumstances of the notarization, and must retain the affidavit for ten years.
Most transactions will require only one videoconference. However, certain real estate transactions, including deeds and mortgages, will require two separate videoconferences to complete the transaction.
Additional COVID-19 Resources from the Commonwealth
The Massachusetts Attorney General’s Office (AGO) offers a wealth of resources on its COVID-19 public health emergency website on a broad range of topics, including:
- Health care and insurance
- Employee and civil rights
- Earned sick time
- Small businesses
- Child care
- Resources for immigrant communities