Key Documents for Reopening

Linked below are three important documents:

  1. Workplace Safety Standards - Complete and official sector-specific standards for reopening libraries (all workplaces must also comply with the Mandatory Safety Standards for Workplaces)
  2. Protocol Summary - User friendly summary of the standards and best practices
  3. Checklist - Printable tool to help businesses perform the required self-certification for opening and ensure compliance with the sector-specific standards 

Social Distancing

Libraries must establish procedures for patrons to check out materials prior to arriving at the library for curbside or circulation desk pickup.  Patron entry to the library should be limited to circulation desk pickup only

Libraries must put markers outside of the library to ensure 6 feet of distance for patrons who are waiting outside to enter

Ensure separation of 6 feet or more between individuals where possible:

Close or reconfigure worker common spaces and high density areas where workers are likely to congregate (e.g., break rooms, eating areas) to allow social distancing

Physical partitions must separate workstations that cannot be spaced out (partitions must be at least 6 feet in height)

Install physical barriers for checkout stations where possible, otherwise maintain 6 feet distance where not possible

Install visual social distancing markers to encourage patrons to remain 6 feet apart (e.g., lines outside of the libraries if applicable, checkout lines, lines to use the restroom)

Stagger lunch and break times, regulating max number of people in one place and ensuring at least 6 feet of physical distancing

Require face coverings for all workers and patrons, except where unsafe due to medical condition or disability

Recommended best practices

Libraries are encouraged to offer exclusive hours or other accommodations for those in high-risk populations as defined by the CDC

Improve ventilation for enclosed spaces where possible (e.g., open doors and windows)

Contactless payment methods are encourage

Hygiene Protocols

Disinfect shared equipment, such as computers, before use by another worker

Ensure access to handwashing facilities on site, including soap and running water, wherever possible and encourage frequent handwashing; alcohol-based hand sanitizers with at least 60% alcohol may be used as an alternative

Supply workers at workplace location with adequate cleaning products (e.g., sanitizer, disinfecting wipes)

Alcohol-based hand sanitizers with at least 60% alcohol should be made available at entrances and throughout floor areas for both workers and patrons

Avoid sharing equipment and supplies between workers

Post visible signage throughout the site to remind workers of hygiene and safety protocols

Staffing and Operations

Provide training to employees on up-to-date safety information and precautions including hygiene and other measures aimed at reducing disease transmission, including:

  • Social distancing, hand-washing, proper use of face coverings
  • Self-screening at home, including temperature or symptom checks
  • Importance of not coming to work if ill
  • When to seek medical attention if symptoms become severe
  • Which underlying health conditions may make individuals more susceptible to contracting and suffering from a severe case of the virus

Adjust workplace hours and shifts (leverage working teams with different schedules or staggered arrival / departure) to minimize contact across workers and reduce congestion at entry points

Libraries should reduce operating hours to allow for on-going off-hour sanitation and cleaning

Close all seating areas and prohibit the use of public computers, printers, and other shared technology

Workers must stay home if feeling ill

If the employer is notified of a positive case at the workplace, the employer shall notify the local Board of Health (LBOH) in the city or town where the workplace is located and assist the LBOH as reasonably requested to advise likely contacts to isolate and self-quarantine. Testing of other workers may be recommended consistent with guidance and / or at the request of the LBOH

Post notice to workers and patrons of important health information and relevant safety measures as outlined in the Commonwealth’s Mandatory Safety Standards for Workplace

Recommended best practices

Workers who are particularly vulnerable to COVID-19 according to the Centers for Disease Control (e.g., due to age or underlying conditions) are encouraged to stay home

Workers are strongly encouraged to self-identify symptoms or any close contact to a known or suspected COVID-19 case to the employer

Encourage workers who test positive for COVID-19, to disclose to the employer of the office for purposes of cleaning / disinfecting and contact tracing

Cleaning and Disinfecting

Conduct frequent cleaning and disinfection of site (at least daily and more frequently if feasible)

Once returned, remove books from service for 24 hours (before it can be checked out by another patron)

Keep cleaning logs that include date, time, and scope of cleaning

Conduct frequent disinfecting of heavy transit areas and high-touch surfaces (e.g., doorknobs, bathrooms, baskets, carts, staff break rooms)

In event of a positive case, shut down site for a deep cleaning and disinfecting of the workplace in accordance with current CDC guidance

Checklist

SOCIAL DISTANCING

Ensure >6ft  between individuals

Libraries must establish procedures for patrons to check out materials prior to arriving at the library for curbside or circulation desk pickup.  Patron entry to the library should be limited to circulation desk pickup only

Libraries must put markers outside of the library to ensure 6 feet of distance for patrons who are waiting outside to enter

Libraries are encouraged to offer exclusive hours or other accommodations for those in high-risk populations as defined by the CDC

Ensure separation of 6 feet or more between individuals where possible:

Close or reconfigure worker common spaces and high density areas where workers are likely to congregate (e.g., break rooms, eating areas) to allow social distancing

Physical partitions must separate workstations that cannot be spaced out (partitions must be at least 6 feet in height)

Install physical barriers for checkout stations where possible, otherwise maintain 6 feet distance where not possible

Install visual social distancing markers to encourage patrons to remain 6 feet apart (e.g., lines outside of the libraries if applicable, checkout lines, lines to use the restroom)

Improve ventilation for enclosed spaces where possible (e.g., open doors and windows)

Stagger lunch and break times, regulating max number of people in one place and ensuring at least 6 feet of physical distancing

Require face coverings for all workers and patrons, except where unsafe due to medical condition or disability

Contactless payment methods are encourage

HYGIENE PROTOCOLS

Apply robust hygiene protocols

 

Disinfect shared equipment, such as computers, before use by another worker

Ensure access to handwashing facilities on site, including soap and running water, wherever possible and encourage frequent handwashing; alcohol-based hand sanitizers with at least 60% alcohol may be used as an alternative

Supply workers at workplace location with adequate cleaning products (e.g., sanitizer, disinfecting wipes)

Alcohol-based hand sanitizers with at least 60% alcohol should be made available at entrances and throughout floor areas for both workers and patrons

Avoid sharing equipment and supplies between workers

Post visible signage throughout the site to remind workers of hygiene and safety protocols

STAFFING & OPERATIONS

Include safety procedures in the operations

Provide training to workers on up-to-date safety information and precautions including hygiene and other measures aimed at reducing disease transmission, including:

Social distancing, hand-washing, proper use of face coverings

Self-screening at home, including temperature or symptom checks

Importance of not coming to work if ill

When to seek medical attention if symptoms become severe

Which underlying health conditions may make individuals more susceptible to contracting and suffering from a severe case of the virus

Adjust workplace hours and shifts (leverage working teams with different schedules or staggered arrival / departure) to minimize contact across workers and reduce congestion at entry points

Libraries should reduce operating hours to allow for on-going off-hour sanitation and cleaning

Close all seating areas and prohibit the use of public computers, printers, and other shared technology

Workers must stay home if feeling ill

Workers who are particularly vulnerable to COVID-19 according to the Centers for Disease Control (e.g., due to age or underlying conditions) are encouraged to stay home

Workers are strongly encouraged to self-identify symptoms or any close contact to a known or suspected COVID-19 case to the employer

Encourage workers who test positive for COVID-19, to disclose to the employer of the office for purposes of cleaning / disinfecting and contact tracing. If the employer is notified of a positive case at the workplace, the employer shall notify the local Board of Health (LBOH) in the city or town where the workplace is located and assist the LBOH as reasonably requested to advise likely contacts to isolate and self-quarantine. Testing of other workers may be recommended consistent with guidance and / or at the request of the LBOH

Post notice to workers and patrons of important health information and relevant safety measures as outlined in the Commonwealth’s Mandatory Safety Standards for Workplace

CLEANING & DISINFECTING

Incorporate robust hygiene protocols

 

Conduct frequent cleaning and disinfection of site (at least daily and more frequently if feasible)

Once returned, remove books from service for 24 hours (before it can be checked out by another patron)

Keep cleaning logs that include date, time, and scope of cleaning

Conduct frequent disinfecting of heavy transit areas and high-touch surfaces (e.g., doorknobs, bathrooms, baskets, carts, staff break rooms)

In event of a positive case, shut down site for a deep cleaning and disinfecting of the workplace in accordance with current CDC guidance

Phase II Downloads and Translations

Additional resources below, including easy print versions of the sector-specific circular and checklist.

Additional Resources

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