Contact info changes and reports for municipalities

GIC Coordinator, municipality head, or address change

Please be sure to update new MAGIC with GIC Coordinator and Municipality Head name, e-mail, and/or address changes. This will ensure that the municipality continues to receive GIC materials and updates.

GIC reports and reconciliation process

The GIC sends all GIC Coordinators the following reports on a monthly basis.  Be sure to follow the following procedures:

Monthly municipal billing roster 

These reports are an alphabetical list of employees by agency/municipality, who are insured with the Group Insurance Commission for the Health Insurance coverage. 

Each month, review and verify the following information shown on the report 

• Names and employee ID for all insureds should agree with your municipality’s records.
• Coverage for each insured should agree with your municipality’s records.
• The premium due for each insured should agree with your municipality’s records.

Municipality has discrepancies

1. If the Monthly Municipal Billing Roster contains incorrect GIC-ID numbers, names, coverage, or premium due GIC, indicate these discrepancies on the Statement of Verification (discrepancy report) with the following information:
   • agency/division number (as it appears on the report)
   • The premium due month
   • Check off box “Discrepancies are as listed”
   • Employee’s ID number as it appears on the report – (EMPL – ID)
   • Employee’s name (last, first, middle initial)
   • Premium Amount (see premium reconciliation procedure)
   • Explanation of discrepancy:
     • Briefly describes the discrepancy.
     • Include the date and reason for all terminations of insurance coverage.
     • Include the retirement date for an employee who has retired.
   • Signature of Authorized Official and Date
2. Photocopy the Statement of Verification for your file.
3. Send the original Statement of Verification to the Group Insurance Commission by the date requested.

Municipality does not have discrepancies

1. If the Monthly Insurance Billing Report contains no discrepancies, send the Statement of Verification (discrepancy report) to the Group Insurance Commission with the following information:
   • The agency/division number
   • The premium due month
   • Check off box “Agency has no discrepancies”
   • Signature of Authorized Official and Date
2. Photocopy the Statement of Verification for your file.
3. Send the original Statement of Verification to the Group Insurance Commission by the date requested.