Filing an EEC grant amendment

If you want to increase or decrease a budget category by more than 10% of the category, you need to submit a Budget Amendment.

Amending a grant

If you received a grant from the Department of Early Education and Care (EEC) for Fiscal Year 2018 (FY18), and want to change the budget, you must first submit a budget amendment request to EEC if you plan to increase or decrease any line item by more than 10%. 

You must submit a Budget Amendment request to EEC at least 30 days before the proposed change and/or no later than April 27, 2018 for final budget amendments. Amendments received after April 27, 2018 will not be accepted.

Please note:

  • You may not implement proposed changes until your Budget Amendment has been fiscally and programmatically approved.
  • You may only amend your budgets up to two times per year.
  • Any changes to grant budgets must continue to adhere to the administration cost cap (no more than 10%).
  • You must adhere to amendment guidelines and Budget Amendment Instructions for your specified grant program.
  • Proposed Programmatic changes: A Budget Amendment must be filed if the justification for programming and implementation of the grant will change significantly, even if there is no funding change on the line items.
  • The total cost of the amendment must equal the lead agency budget + the subcontractor(s) budgets. 

Access FY 2018 Budget Amendment online application 

Your FY 2018 Budget Amendment is located within your FY 2018 online application, use your username (if applicable) and password to login to specific online grant application:

Complete a budget amendment

  • Click the Budget Amendment button and complete the lead agency budget.
  • Please select the subcontractor budget amendment and click “SAVE”, even if you are not amending any subcontractor budgets. 
  • You must click the "SUBMIT” in order for your Budget Amendment to be submitted to EEC. Once you click the submit button, there will be a "Submission date" and "time" at the top of each page.
  • Please email EECSubmission@massmail.state.ma.us to notify us of your budget amendment. 

You can read FY 2018 Budget Amendment Instructions with screenshots to walk you through the budget amendment process.

The Budget Amendment will be reviewed programmatically by the assigned Policy Analyst in tandem with Grants Administration for approval of fiscal revisions. The approval will not occur until both have reviewed the requested changes.

Please do not send any hard copies of your budget amendment until your electronic version has been approved by EEC.

Additional Resources for Amending a grant

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