Late or non-reporting of these employment changes often lead to employees seeking refunds that are not approved. Here are HRCMS step by step procedures for reporting a termination or leave of absence. Here are offline agency step by step procedures for reporting a termination or leave of absence. Be sure to enter the correct deduction code(s), deduction amount(s) and end date deduction(s) when entering terminations/leaves of absence.
Request a FSA Refund
To request a payroll refund, send the request via secure or portal email to ASIFlex within 60 days.
Include the following information in your request to ASIFlex:
- Employee Name
- Employee ID
- Deduction code(s) and amount(s) of refund; e.g. DCAP $50, HCSAF $2.50
- Reason for refund; e.g. terminated state service, deduction taken in error
ASI Flex will research the refund request and forward to the GIC for approval or denial.
- Offline Agencies: If approved, a refund check will be made payable to the Commonwealth of Massachusetts. ASIFlex will notify the offline agency of the refund. The offline agency must then refund the employee.
- UMass and HRCMS payroll systems: The GIC will review and authorize the processing of the payroll reversal with OSC for HRCMS agencies. Payroll reversals will only be processed within the same calendar year.