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Position Title: Retirement Board Assistant
Statement of Duties
Manages the Town’s Retirement Office and provides policy guidance to the Retirement System’s five member board to ensure that the provisions of Chapter 32 of the Mass General Laws are enacted properly and that public employee retirement regulations are carried out; provides technical and policy guidance regarding retirement benefits, and programs to the Town’s employees. Employee performs responsible work requiring independent judgment and in depth knowledge of federal and state retirement laws, state regulations and applicable Town policy and procedures. Employee develops administrative procedures for the implementation of new or revised laws, regulations and policies.
Retirement Board Administrator works under the general direction of, and as authorized by, the Retirement Board, and is directly supervised by the Town Accountant. Employee functions independently and with minimum supervision in accordance with standard practices and previous training. Employee is expected to solve most problems of detail or unusual situations by adapting methods or interpreting instructions to resolve the particular problem. Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines and priorities. Unusual situations are brought to the Town Accountant or the Chair of Board for discussion. Work is generally reviewed only for technical accuracy, appropriateness of actions or decisions and conformance with policy, or other requirements. Employee has access to retiree personal data. Employee has no supervisory responsibility.
Employee in this position must be able to manage an independent municipal department involved with a high volume of transactions with individuals and financial institutions. Employee schedules, meets and maintains both a daily and monthly routine and maintains integrity of records. Employee uses judgment to analyze specific situations and to determine appropriate actions.
Employee has frequent contact with both active retirees and current employees both in person, via email and on the phone. The position has daily contact with the Town Accountant and shares Town Accountant office space. Employee has frequent contact with the Town Treasurer and occasional contact with the Board’s legal counsel, the Board members, Public Employee Retirement Administration Commission (PERAC) officials, the Town’s health and benefit providers, and the Board’s Financial Advisors. The purpose of the contact is to give or receive information and assistance and/or to provide counsel or information to the Board members. Contact usually occurs in person, in writing, or on the phone.
Errors can result in legal repercussions, or monetary loss.
The essential functions or duties listed below are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to, or extension of, the position.
Recommended Minimum Qualifications
Physical and Mental Requirements
Employee works in a quiet office setting and is required to sit, talk, listen/hear, stand and walk. Employee occasionally lifts up to 30 lbs. Normal vision and hearing is required for this position. Equipment operated includes office machines and computers.
Education and Experience
A candidate for this position should have a Bachelor’s degree in Finance, Business Administration, Accounting or related field plus three (3) to five (5) years of experience in accounting or finance preferably in the municipal sector retirement field or possess the equivalent in education and/or experience.
Knowledge, Skills and Abilities
A candidate for this position should have knowledge of the following:
And the ability to: