How to determine the condition of surplus property

Condition Codes are meant to provide a reasonable description of the general condition of surplus property shown on the Current Surplus Property Listing

Condition Codes

Below are special guidelines relating to the condition "Worthless."

  • A-1 - New or unused property in excellent condition. Ready for use and identical or interchangeable with new items delivered by a manufacturer or normal source of supply.
  • A-2 -New or unused property in good condition. Does not quite qualify for A-1; may be slightly shopworn, soiled, or similar, but condition does not impair its use.
  • A-3 - New or unused property in fair condition. Soiled, shopworn, rusted, deteriorated, or damaged to the extent that use is slightly impaired.
  • E-1 - Used property, but repaired or renovated and in excellent condition.
  • E-2 - Used property that has been repaired or renovated and while still in good condition, has become worn from further use and cannot quality for excellent condition.
  • E-3 - Used property that has been repaired or renovated, but has deteriorated reconditioning and is in fair condition. Further repairs or renovation required or expected to be needed in near future.
  • O-1 - Property that has been slightly or moderately used, no repairs required, and still in excellent condition.
  • O-2 - Used property more worn than O-1, but still in good condition with considerable use left before any important repairs would be required.
  • O-3 - Used property that is in fair condition and usable without repairs; however, somewhat deteriorated, with some parts (or portions) worn and which should be replaced.
  • R-1 - Used property still in excellent condition, but minor repairs required. Estimated cost of repairs would cost no more than 10% of the acquisition cost.
  • R-2 - Used property in good condition, but considerable repairs required. Estimated cost of repairs would be from 11% to 25% of acquisition cost.
  • S* - Salvage Personal property that has some value in its basic material content, but which is in such condition that it has no reasonable prospect for use for any purpose as a unit and its repair or rehabilitation for use as a unit is clearly impractical.
  • W* - Worthless Property that has no value at all.

* List Salvage or Worthless property on separate OSD 25 forms.


Authorization Required for Transfer

No department may transfer, donate, destroy, or otherwise dispose of surplus property without the authorization of the SSPO Coordinator. The transfer guidelines require that the donating organization:

  • Notify the SSPO Coordinator immediately of any change in the reported location;
  • Allow inspection by receiving parties;
  • Obtain authorization from the SSPO Coordinator prior to transfer;
  • Record transfer authorizations in inventory records;
  • Sign, as proof of transfer, a copy of the authorization letter within 10 days of transfer; and
  • Submit proof of transfer to the SSPO Coordinator within 30 days.

Direct Transfer
In the event your department is aware of another department that needs your surplus property, your department may submit a letter to the SSPO officer requesting authorization for transfer.

Worthless Property
To declare surplus property worthless, the Executive Department must appoint, whenever practical, a three-member team composed of the department head, fiscal officer, and a third person.

Team members are required to personally inspect and determine the value of the property. If the property is deemed worthless, each member must sign a certification to be sent to the SSPO Coordinator.

Once the SSPO
Coordinator authorizes destruction, the department should remove any part of an assembly that may be used or stocked for repair of other articles. The department then is authorized to destroy the worthless property.