Learn about MEMA's Common Grant Guidance

MEMA grant programs share common grant administrative requirements which sub-recipients must be aware of and adhere to

Grants offered through MEMA are typically funded through federal sources that allow MEMA to pass-through dollars to eligible Subrecipients (Cities, towns, certain non-profits, state agencies). Subrecipients must meet state and federal requirements when receiving and expending MEMA grants, as well as maintain their own internal controls and procedures in compliance with local by-laws and requirements. The links below provide information related to MEMA Grant Legal Requirements and Common Application/Administrative materials for all MEMA grants, as well as links to the actual documents/requirements described

Laws and Requirements

The key federal and state requirements related to MEMA grants are:

2 CFR 200: Comprehensive federal regulations that apply to recipients and subrecipients of federal grant dollars. Familiarity with 2 CFR 200 is critical to managing grants in compliance with federal requirements.

815 CMR 2.00:  State regulations that apply to MEMA administration of grants

815 CMR 9.00: State regulations regarding Debt Collection procedures

These requirements are incorporated into MEMA grant applications and contracts, but are listed here as a Subrecipient resource for detailed information

Additional Resources for


The forms below constitute the base application materials required for all MEMA grants.  Each should be reviewed, printed, and submitted along with all other required program application materials.  

State Standard Contract: required contract document that must be executed for all grants. 

State Terms and Conditions: (may be on file for existing Subrecipients) must be completed in order to receive any funding from MEMA.  

W-9 Form: Tax ID and DUNS number required for payment.  

EFT Authorization: MEMA funds must be paid via Electronic Funds Transfer based on information provided on this form. 

Contractor Authorized Signatory Listing Form: Subrecipient authorization for signatory on all grant forms.  

Federal Assurances: Required for Construction, Non-Construction, and Ant-lobbying activities.  

FFATA Reporting Form: Required for all Subrecipients expending $25,000 or more in MEMA grant funds

SPARQ Form: Completion of form and submission of required information for all Subrecipients.  

Federal Procurement Notification for Federal Grant Sub-Recipients: Completion of Certification of Compliance with Federal Procurement Standards required.

Additional Resources for