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Program Administrator, Professional Training and Certification Program

Posting is closed.

The Office of the Inspector General (“OIG”) seeks a self-motivated, highly organized and detail-oriented individual to administer its training and certification program, known as the Massachusetts Certified Public Purchasing Official program (“MCPPO Program”). The MCPPO Program operates year-round and includes live classes, online trainings and outside speaking engagements.  Since its creation in 1997, the program has trained over 23,000 students on a wide range of topics that help state and local governments to operate more effectively.  Working in a collaborative team environment, the successful candidate will be responsible for the day-to-day operations of the MCPPO Program.

Responsibilities

  • Supervise and mentor MCPPO administrative staff.
  • Oversee all program logistics, including class schedules, registrations, invoices and payments.
  • Assure the quality of the work performed within the MCPPO Program, including the production of class materials.
  • Schedule and coordinate classes and outside speaking engagements, including planning all travel, site and equipment arrangements.
  • Manage relationships with videoconference locations, vendors, outside speakers, instructors and other stakeholders.
  • Ensure that the program’s databases and records are up-to-date and accurate.
  • Work closely with the Division Director to develop budget projections, marketing plans and marketing materials.
  • Ensure compliance with internal controls, program policies and accreditation standards.
  • Prepare, review and edit correspondence, registration materials and other documents.
  • Perform additional duties as assigned.

Required Qualifications

  • Bachelor’s degree in business, marketing, program management, communications or related field.
  • At least five years of directly relevant experience, including at least two years of experience administering or operating a professional certification, continuing education, training or other comparable program.
  • Demonstrated ability to work and collaborate as part of a team.
  • Proven supervisory or management skills.
  • Exceptional organizational skills, including a strong attention to detail and accuracy.
  • Ability to communicate effectively with a wide audience and in an array of settings.
  • Excellent problem-solving skills.
  • Strong written, verbal and interpersonal skills.
  • Demonstrated experience using databases and case management systems.
  • Strong Microsoft Office/Excel skills.
  • Demonstrated ability to multi-task, prioritize and meet deadlines.
  • Valid driver’s license.
  • Occasional in-state travel may be required (including overnight stays).

Preferred Qualifications

  • Familiarity with Time Matters or a comparable case management system.
  • Experience working with Microsoft Publisher or other publishing software.
  • Advanced computer skills.
  • Marketing experience.
  • Experience handling confidential records and matters professionally.

Other Information

Salary Range: $75,000 - $85,000  Annually

How To Apply:

Posting is closed.

Mary Beth Farrelly, Chief Financial Officer
Office of the Inspector General
One Ashburton Place, Room 1311
Boston, MA 02108

IGO-Employment@state.ma.us

The Office of the Inspector General is an Equal Opportunity Employer. The OIG actively seeks to increase the diversity of its workforce.

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