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The Massachusetts Department of Conservation and Recreation (DCR) accepts applications for Recreational Trails Grants on an annual basis. The next due date/deadline for all RTP grants is February 1, 2018. Only application materials delivered or post-marked by February 1 will be accepted.
The Recreational Trails Program will award approximately 2-3 new grants focused on statewide trail education initiatives per year. RTP Education Grants (ONLY) will be accepted on a rolling basis throughout the year. For more information, go to Recreational Trails Program - Education Grants
The Massachusetts Recreational Trails Program (RTP) generally provides grants for project costs ranging from $2,000 to $50,000. However, larger projects of up to $100,000 will be considered if the project is proven to directly impact multiple communities upon completion. The RTP is a REIMBURSEMENT grant program, meaning grantees must first pay for expenditures themselves and then submit for reimbursement using the required documentation. Grants are awarded for a variety of trail protection, construction, and stewardship projects throughout Massachusetts. RTP is part of the national Recreational Trails Program, which is funded through the Federal Highway Administration (FHWA). Funds are disbursed to each state to develop and maintain recreational trails and trail-related facilities for both non-motorized and motorized recreational trail uses. In Massachusetts, the RTP is administered by the Department of Conservation and Recreation (DCR), and grants are reviewed and awarded in partnership with the Massachusetts Recreational Trails Advisory Board(MARTAB).
Recreational trails grants are 80-20 challenge grants. In other words, 80% of the project costs are reimbursed to grantees, but at least 20% of the total project value must come from other sources.
Program legislation requires that portions of funds be reserved for different types of projects. The Recreational Trails Program allocates 30% of its funds to motorized use, 30% to non-motorized use, and 40% to diverse use projects. The Recreational Trails program also requires that projects be primarily recreation- rather than transportation-oriented, and will give priority to projects creating or facilitating physical, on-the-ground trail improvements, which protect or enhance the site's natural and cultural resources, and link individuals and communities to these resources.
This list is intended to inspire your creativity, not to limit your options.
Suggested Activities for Recreational Trails Projects include:
Suggested Types of Trails for Recreational Trails Projects:
Ineligible Project Categories:
*Planning activities, including but not limited to feasibility studies, conceptual designs, alternatives analyses, strategic planning, land protection prioritization and development strategies are ineligible for funding under the RTP program. However, if an activity defined as planning constitutes less than 25% of the total proposed project value, it can be permitted and the project can be eligible for funding. The end result of the project must be on-the-ground trail creation or maintenance, or completion of all steps leading to that point in the project. If the end result of an activity is a written document or graphic output that is meant to guide decision-making, it is likely a planning activity.
Engineering and other activities that are deemed necessary for construction are eligible activities. Engineering includes, but may not be limited to, surveying, engineering plans, permitting, cost estimating and development of bid specifications. If the end result of an activity is to allow a project to be quantified, bid and constructed, it can be viewed as an “engineering” activity and thus is eligible.
Examples of planning projects (Ineligible):
Examples of engineering projects (Eligible):
2018 RTP trails grant application
signature verification form
terms and conditions
1. Timeline: FOUR (4) unbound copies of your application (see list of application materials on the right sidebar of this page), including all supporting materials, must be submitted If the full grant is also available in electronic form (including maps and pictures), then four hardcopies can be sent in with one electronic copy. All grant funds must be expended and grant-funded work completed within 24 months after the contract start date (which will be signed after the grant award is announced). No grant work may begin until the grant contract and agreement has been finalized/signed. An award letter is not a signed contract.
2. Eligibility: All state, regional, municipal, and some federal government agencies, as well as IRS-approved non-profit organizations are eligible for grants under the program. State and federal agencies should call for additional details on eligibility.
3. Permitting: It is the applicant’s responsibility to ensure that any necessary permits (e.g. Natural Heritage, Mass Historic, Wetlands Protection Act) are in place prior to beginning any work on the project. Failure to obtain necessary permits may prevent grant payment. Permits are not required to be in place at the time of application.
4. Land Ownership: Proposals for projects that will take place on land that is not owned or managed by the applying organization must include a signed statement from the landowner or manager specifically authorizing the project and ensuring that the property is open for continuing public access. If another entity holds a Conservation Restriction (CR) on the land, they must also be notified and provide written approval. If the project will take place on private land, an easement for public access with a commitment of no less than 10 years must be in place prior to the grant award.
5. Community Outreach: It is anticipated that all projects will or have undergone community outreach before applying for grant funds. It is the applicant’s responsibility to communicate with the landowners, stakeholders and abutters and have all permissions and approvals in place prior to trail construction or maintenance work. Receipt of grant funds is not to be construed as authorization of the project.
6. Acquisitions: All real property acquisitions must comply with federal and state law. They must be done in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. § 4601 et seq. In addition, the applicant will be required to have an appraisal prepared, which must be reviewed by an independent review appraiser, certifying that the appraisal meets the standards of the Uniform Appraisal Standards for Federal Land Acquisitions. These standards can be found at http://www.justice.gov/sites/default/files/enrd/legacy/2010/11/16/Uniform-Appraisal-Standards.pdf . Both the appraisal and review must be submitted prior to funding approval.
7. Equipment Purchases: Equipment may only be purchased with grant funding if its use will be on-going for at least five years and integral to the project, such as snowmobile trail grooming. Equipment must be purchased in full as a condition of reimbursement. Proof of ownership must be submitted with the reimbursement request.
8. Signage: All RTP-funded project sites must display a permanent RTP acknowledgement sign. The sign should be constructed of sturdy material that is permanent, large enough to be clearly visible and located at a prominent access point to the trail area. The suggested language identifies the site as a cooperative venture (i.e. “A Cooperative Trail Project between the ‘Name of Municipality/Org.’ and the Recreational Trails Program”). Any printed materials such as trail brochures, celebration announcements or website information should also identify the financial partnership that made the project a reality. Stickers or decals must be printed and displayed on all equipment purchased with RTP funding.
9. Match: The project application must include estimates for the matching portion of the project cost. The match must cover a minimum (greater amounts are encouraged) of 20% of the total value of a project. For example, an $8,000 grant funding request would require at least $2,000 in matching contributions, for a total project value of $10,000 (80% of $10k = $8k, 20% of $10k = $2k). If your project is selected for a grant, the match will need to be documented with invoices, time sheets, or other acceptable records. The actual, documented value of the match must equal at least 20% of the total project value before the final grant payment can be made and the grant closed out. If submitting multiple reimbursement requests throughout the grant contract period, each individual request must include a match of 20% of that reimbursement request.
10. Disadvantaged Business Enterprise Program and Assurances of Non-Discrimination: The requirements at 49 Code of Federal Regulations (CFR) Part 26: Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs apply to all RTP grants as do the Federal Highway Administration Assurances for Title VI and Other Non-discrimination Statutes and Regulations. Upon grant award, compliance with these regulations and completion of their subsequent documentation will be required by each grantee, under the instruction and assistance of the RTP Coordinator, before any reimbursement of funds is authorized.
11. BUY AMERICA: If proposing to buy a piece of equipment or construction supplies that are made with steel or iron, this activity will fall under the U.S. DOT Buy America provision. Steel or iron must be purchased from a U.S. source in order to comply.
12. Upon grant award, all grantees must review and sign the Massachusetts RTP Grant Agreement. This does not need to be signed and submitted with the application materials. However, it is advised that all applicants review this agreement before submitting proposals, to become familiar with the responsibilities and requirements associated with the grant program.
To evaluate and select proposals, DCR and the Massachusetts Recreational Trails Advisory Board will use the following criteria to assess whether the proposal:
In addition to the standard criteria considered above, all grant projects must comply with the following:
In addition to the standard criteria considered above, all grant projects are encouraged to include the following, where applicable:
For more information about the program or its requirements, please contact:
Recreational Trails Program Coordinator
136 Damon Road
Northampton, MA 01060
(413) 586-8706 ext. 19