Supreme Judicial Court Job Opportunity - Office of the Clerk for the County of Suffolk - Coordinator of Attorney Services

SUPREME JUDICIAL COURT MISSION STATEMENT:

To promote the rule of law and foster public trust by leading an independent judiciary that assures every person equal access to the fair, timely, and impartial resolution of disputes in courts managed with efficiency and professionalism.

POSITION SUMMARY:

The Coordinator of Attorney Services assists the Head Administrator for Attorney Services & Technology in the management of matters related to attorney admission to the bar, law student practice, foreign attorney limited practice, and foreign legal consultant licensure. Responsibilities include the performance of a broad range of administrative duties to ensure the proper processing, e-filing and management of electronic court documents and case information.

This is not a remote position. Work hours are 8:30 a.m. to 4:30 p.m., Monday-Friday.

MAJOR DUTIES:

The following represents an exemplar list of the duties and responsibilities performed by individuals in this position. Specific duties will vary depending on the needs of the Attorney Services Department:

• Electronically review, accept, and docket all e-filed petitions for admission to the bar, and process all associated fees; 
• Electronically process certificates of admission and good standing, requests for certified copies of court records, court correspondence, changes to attorney names and/or addresses, etc.;
• Perform extensive data entry and data scrutiny of a wide range of case information recorded within the case docket and document management system;
• Organize both weekly remote and biannual in-person formal bar admission ceremonies;
• Coordinate and supervise the organizing, categorizing, indexing, storing and retrieval of all court records, both on and offsite;
• Provide assistance and information regarding court procedures in connection with SJC Rule 3:01 (Attorneys), SJC Rule 3:03 (Student Practitioners), and SJC Rule 3:04 (Foreign Practitioners), and SJC Rule 3:05 (Foreign Legal Consultants);
• Provide support in the management and supervision of the bar admission docket;           

• Collaborate with Head Administrator for Attorney Services & Technology to identify any filed pleadings warranting impoundment or sealed status; and
• Answer questions regarding filing documents via court’s e-filing system.

MINIMUM REQUIREMENTS:

• Bachelor's degree from an accredited college or university or an associate degree combined with at least three years of work experience in an administrative support position.
• Experience with case docketing, court administrative functions, or e-filing systems is highly desirable.

SKILLS, ABILITIES, and EXPERIENCE:

• Excellent organizational skills and ability to process a high volume of work in an organized and efficient manner;
• Excellent writing skills and a demonstrated ability to draft memoranda and correspondence;

• Ability to maintain well-organized, complex, and accurate files, records and correspondence;
• Ability to learn quickly and effectively utilize a variety of software systems, including case management, document management and e-filing platforms;
• Ability to work independently, as a member of a team, and without direct supervision;
• Ability to take initiative, solve problems and assist others in accomplishing their assignments;
• Ability to maintain effective, respectful, courteous, and considerate professional working relations with the clerks, attorneys, coworkers, and the general public;
• Ability to analyze, explain and communicate effectively with attorneys, the general public, outside agencies, contractors, courts, and bar officials, both verbally and in writing;
• Substantial experience with desktop computer applications such as Office 365 (Word, Excel, Outlook, etc.) and Adobe Acrobat Pro;
• Substantial experience in performing both electronic and manual administrative tasks and duties; and
• Demonstrated record of punctuality and reliability.

RESIDENCY:

By statute, only persons who are residents of the Commonwealth of Massachusetts may serve as employees of the judicial branch. 

SALARY:

OPEIU Local 6 Salary Schedule (Effective July. 4, 2022)

Position Grade 16: $68,130.64 (Step 1) - $89,847.79 (Step 8)