VIP EDRS for Medical Facilities

Information for medical facilities using the Vitals Information Partnership (VIP) Electronic Death Registration System (EDRS)

Responsibilities

Medical facilities should coordinate the certification of the death records that occur in their facilities in order to provide the funeral home with a copy of the certified medical portion of the death record for transportation of the decedent.

Medical data entry staff or a physician or a nurse practitioner, can initiate the death certificate process and is primarily responsible for documenting the decedent’s cause(s) of death.  The electronic death record should be certified by the medical certifier within 24 hours from the time of death.  In some cases, the certification of the electronic death record will need to be completed sooner in order to meet religious obligations.

At times, the intended certifier of the death record will be unavailable to certify the death record when ready. In these circumstances, hospital staff should facilitate the reassignment of the death record for certification by another member of the decedent’s care team or a designated medical director.

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