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VIP EDRS for Long Term Care Facilities

Information for Long Term Care Facilities using the Vitals Information Partnership (VIP) Electronic Death Registration System (EDRS)

Responsibilities

Long Term Care Facilities should coordinate the certification of the death records that occur in their facilities in order to provide the funeral home with a certified medical portion of the death record as soon as possible. Facilities may provide the funeral home with the completed and signed pronouncement form for transportation of the decedent. The current paper pronouncement form is still in use. However, there is an online pronouncement process that can also be accommodated.

Medical data entry staff or a physician or a nurse practitioner, can initiate the death certificate process and is primarily responsible for documenting the decedent’s cause(s) of death.  The electronic death record should be certified by the medical certifier within 24 hours from the time of death.  In some cases, the certification of the electronic death record will need to be completed sooner in order to meet religious obligations.

At times, the intended certifier of the death record will be unavailable to certify the death record when ready. In those circumstances, the facility staff should facilitate the reassignment of the death record for certification by another member of the decedent’s care team as necessary.

Learn how to enroll

Downloads

Guide

  • VIP Enrollment Guide for Medical Facilities PDF (Doc)
    • Note: Physicians or Nurse Practitioners who will certify deaths should follow the enrollment guide located in the Medical Certifier section. The enrollment process for medical certifiers is different from enrolling medical data entry staff.

Training

Quick Guides for Medical Certifiers & Medical Staff

Tools

Resources

Contact   for VIP EDRS for Long Term Care Facilities

Online

Amendments Email Registry of Vital Records and Statistics - V.I.P. Project Team at vip-amend@state.ma.us
RVRS Customer Service Email Registry of Vital Records and Statistics - V.I.P. Project Team at vital.recordsrequest@state.ma.us
Delayed records Email Registry of Vital Records and Statistics - V.I.P. Project Team at vital.regulation@state.ma.us
Vitals Information Partnership (VIP) Email Registry of Vital Records and Statistics - V.I.P. Project Team at vip@state.ma.us
Vitals Information Partnership (VIP) accounts Email Registry of Vital Records and Statistics - V.I.P. Project Team at vip-accounts@state.ma.us
Data and Publications Email Registry of Vital Records and Statistics - V.I.P. Project Team at vital.datarequest@state.ma.us
RVRS Communications Email Registry of Vital Records and Statistics - V.I.P. Project Team at RVRSCommunications@mass.gov

Phone

Call Registry of Vital Records and Statistics - V.I.P. Project Team Call Registry of Vital Records and Statistics - V.I.P. Project Team, Call Registry of Vital Records and Statistics - V.I.P. Project Team at (617) 740-2600

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