VaxMillions Giveaway Promotion Privacy Policy

Effective: 06/29/2021

This VaxMillions Giveaway Promotion Privacy Policy should be considered a complement to the VaxMillions Giveaway Terms and Conditions and the Mass.gov Site Policies, including the Mass.gov Privacy Policy. Although giveaway registration will occur via vaxmillionsgiveaway.com, the Mass.gov site policies will apply.

Before registering for the VaxMillions Giveaway Promotion or submitting any personally identifiable information (defined below), please review this Privacy Policy carefully. Your privacy with respect to the use of Mass.gov results from a partnership between the Commonwealth and you, the user. At Mass.gov, we attempt to protect your privacy to the maximum extent possible. This policy informs you of the information that we collect from you for the VaxMillions Giveaway Promotion, what we do with it, to whom it may be disseminated, and how you can access it. Based on this information, you can make an informed decision about registering. You can maximize the benefits of your privacy partnership with the Commonwealth by making informed decisions about whether to share personally identifiable information with us for the purpose of registering for the VaxMillions Giveaway Promotion.

Personally identifiable information

We use the term “personally identifiable information” to mean any information that could reasonably be used to identify you, including your name, address, telephone number, email address, Social Security number, birth date, bank account information, credit card information, or any combination of information that could be used to identify you.

Personally identifiable information we collect for the VaxMillions Giveaway Promotion is used to validate your vaccine status and to contact you, or if you are under 18, your parent or guardian, in the event you are selected as a potential VaxMillions Giveaway Promotion winner. You are required to provide certain information in the course of registering as a condition of participating in the VaxMillions Giveaway Promotion drawing.

  • Information you provide that is required for preregistration:
    • Your first name and last name
    • Your date of birth
    • Your street address, city and zip code
    • A primary and a secondary telephone number for contact
    • Your vaccine status
    • If you are under 18, the following information of a parent or legal guardian:
      • Name
      • Address
      • Phone number
      • Email address
  • In the event you are a potential winner, you will be required to provide:
    • Proof of identity and residency and you will be required to affirm eligibility on all other elements prior to being declared an Official Winner 

Internet Activity Information 

When you visit, use, and interact with the VaxMillions Giveaway Promotion page, we may receive certain information about your visit, use, or interactions. For example, we may monitor the number of people that visit the page, peak hours of visits, which page(s) are visited, the domains our visitors come from and which browsers people use to access the page, broad geographical information, and navigation pattern. For more information about information automatically collected and stored by Mass.gov, cookies, and data analytics, please see the Mass.gov Privacy Policy.

How we use personally identifiable information for the VaxMillions Giveaway Promotion

We may use personally identifiable information for the following purposes:

  • To administer the VaxMillions Giveaway Promotion. When you enter your first name, last name, date of birth, and other required information, we will use the information you provide to contact you, or if you are under 18, your parent or guardian, in the event you are selected as a potential VaxMillions Giveaway Promotion winner.  We will also use this information to validate your vaccine status to confirm your eligibility to win a prize.
  • Your name, and possibly your likeness, will be announced and published on mass.gov and vaxmillionsgiveaway.com and distributed in other channels if you are validated as an official winner under the rules of the Promotion.
  • To analyze how you interact with the VaxMillions Giveaway Promotion;
  • To maintain and improve the VaxMillions Giveaway Promotion and content related to the Promotion, and any other purposes consistent with the Terms and Conditions;
  • To prevent fraud, spam, criminal activity, or abuses or misuses of the VaxMillions Giveaway Promotion, and to ensure the security of our IT systems, architecture, and networks; and
  • To comply with legal obligations and legal process and to protect our rights, privacy, safety, or property, and/or that of our affiliates, you, or other third parties.

Aggregated Information 

We may aggregate personally identifiable information and use the aggregated information to analyze the effectiveness of the VaxMillions Giveaway Promotion, to improve and add features to our web page and/or process, to develop new services consistent with the Commonwealth’s vaccination rollout plan, for research, to respond to requests for information, and for other similar purposes. In addition, from time to time, we may analyze the general behavior and characteristics of those registering for the Promotion and share aggregated information like general user statistics. We may collect aggregated information through the VaxMillions Giveaway Promotion page, through cookies, and through other means described in this Privacy Policy.

Dissemination of personally identifiable information

We do not sell any personally identifiable information collected through Mass.gov or submitted to the Commonwealth in conjunction with using functions on Mass.gov or vaxmillionsgiveaway.com, and there is no direct or online public access to the information. However, once you voluntarily submit personally identifiable information to us related to your use of Mass.gov or vaxmillionsgiveaway.com, control of the information is governed by the “Fair Information Practices Act” (Massachusetts General Laws Chapter 66A), and other applicable laws and regulations. We will protect your personally identifiable information to the full degree provided for under the Fair Information Practices Act and these other laws and regulations, but there are circumstances where we may be required to make limited disclosures in order to comply with court orders, legal process, or to protect our own rights or the rights of third parties. 

Otherwise, the information that you voluntarily submit will be disclosed only to Commonwealth employees or officials, or those under contract with the Commonwealth, with a “need to know” for purposes of fulfilling their job responsibilities. The information will be used for such purposes as:  administering the VaxMillions Giveaway Promotion; answering your questions; responding to any requests for assistance; generating summary statistics about usage; auditing applications and detecting fraud, spam, abuses or misuses of the services; aiding in the planning, design and development of Mass.gov; and fulfilling the Commonwealth's legal obligations.

Your opportunity to correct

If you believe you have made an error in your VaxMillions Giveaway Promotion registration, you may resubmit your registration.  Pursuant to the Terms and Conditions, prior to each drawing, the entry list will be reviewed, and all duplicate entries will be removed, with only the most recent entry eligible for the drawing. 

Data Retention

We keep personally identifiable information for as long as reasonably necessary for the purposes described in this VaxMillions Giveaway Promotion Privacy Policy, while we have a business need to do so, or as required by law, whichever is longer.

Security

Because information that you send to the Commonwealth is not encrypted, you should not send messages containing information that you consider highly sensitive to Mass.gov, or through vaxmillionsgiveaway.com. We use standard security measures to ensure that information provided by you, including your personally identifiable information, is not lost, misused, altered, or unintentionally destroyed. We also use software to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. Except for authorized law enforcement investigations, no attempts are made to identify individual users or their usage habits.

Changes to the VaxMillions Giveaway Promotion Privacy Policy

The VaxMillions Giveaway Promotion may change from time to time, and we may change this VaxMillions Giveaway Promotion Privacy Policy at any time accordingly. When we do, we will post an updated version on this page.  Changes to the Mass.gov Privacy Policy will proceed in accordance with the provisions articulated in that policy.

Contact us

If you have any questions about our VaxMillions Privacy Policy or information practices, please feel free to contact us at our designated request address: support@vaxmillionsgiveaway.mass.gov.

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