About the Program
MassDEP Sustainable Materials Recovery Program (SMRP) Municipal Grants offer funding to cities, towns and regional entities - as well as certain non-profit organizations that provide services to them - for recycling, composting, reuse and source reduction activities that will increase diversion of municipal solid waste and household hazardous waste from disposal. Grants are available for recycling and composting equipment; Pay-As-You-Throw programs; waste reduction enforcement; school recycling; and local/regional waste reduction projects. MassDEP accepts applications between early April and mid June annually.
How & When to Apply
Note: While applications, guidance and eligibility criteria for the next round of SMRP grants will be available in Spring 2014, the following information from the 2013 grant cycle is provided for reference purposes.
Applying for a Sustainable Materials Recovery Program (SMRP) Muncipal Grant:
- Review the Application Guidance
The SMRP Municipal Grant Application Guidance provides critical information on SMRP Municipal Grants including eligibility criteria, terms and conditions, and how grant funds may be used.
- Attend a Grant Information Session
MassDEP presented six information sessions across the state in April and May 2013.
- Verify That You Meet Minimum Eligibility Criteria
- Applicants were required to certify that they had "buy recycled" by-laws, ordinances or policies in place; indicate whether their purchasing function was centralized or decentralized; and certify that everyone with purchasing authority was aware of the "buy recycled" requirement.
- Before submitting a grant application, municipal applicants had to have completed MassDEP Municipal Solid Waste & Recycling Surveys for calendar years 2011 and 2012 at Re-TRAC Connect™. Regional and non-profit applicants were required to certify that each municipality to be served by the grant proposal had filed these documents.
- Municipal applicants were required to certify that they had active recycling programs that provided recycling containers for paper, cans and bottles in all offices and meeting spaces in all municipal buildings. All other applicants were required to certify that they had active programs providing for office recycling of paper, cans and bottles.
- Complete & Submit a Grant Application
The application deadline for the most recent grant cycle was 11:59 p.m. on Wednesday, June 12, 2013. Applications had to be submitted electronically online via Re-TRAC Connect™, an online reporting tool. MassDEP does not accept applications in any other format.
- A Re-TRAC Connect™ account has been established for each municipality. If you have forgotten your account login, contact Emily Martin.
- Applicants without established accounts first need to "Register" with Re-TRAC Connect™ and then "Join" the MassDEP program.
See the Re-TRAC Connect™ User Guide file size 1MB file size 1MB for details.
- Waste Reduction & Organics Capacity Projects: Mandatory Proposal Outline
When applicants requested funds for Waste Reduction or Organics Capacity projects, the Re-TRAC Connect™ prompted them to attach written proposals, which were required to follow this outline. MassDEP strongly encouraged applicants to contact Brooke Nash before developing their proposals, to discuss project concepts.
- School Recycling Assistance: Commitment Letter Template
Requests for School Recycling Assistance had to be accompanied by letters of commitment further described in the SMRP Municipal Grant Application Guidance . If you have questions about School Recycling Assistance or this template, contact Ann McGovern.
- School Recycling Assistance: Sample Recycling Policy Template
Before expending funds, School Committees or Districts were required to pass mandatory School Recycling policies, further described in the SMRP Municipal Grant Application Guidance .Applicants whose policies were passed by the time they submitted their grant applications were favorably evaluated. If you have questions about School Recycling Assistance or this template, contact Ann McGovern.
- Reference Copy of SMRP Municipal Grant Application
This is provided for reference only. Do not attempt to submit this reference version in any format. MassDEP does NOT accept applications submitted by mail, fax or email attachment. Applications must be submitted via Re-TRAC Connect™.
- Re-TRAC Connect™ User Guide file size 1MB
file size 1MB
How to create and activate a new account, login to the system, and submit a grant application.
Grant Information Sessions
The schedule for 2014 sessions will be provided here when available.
Grant Application Timeline
- April 2013: MassDEP released SMRP grant application.
- June 12, 2013: Municipalities, regional entities & non-profits had to apply by this date.
- October 2013: MassDEP announced grant awards.
Contacts for Help
- SMRP Municipal Grants & Eligibility
Tina Klein at 617-292-5704 or email@example.com
- Submitting Applications Using the Re-TRAC Connect™ System
Emily Martin: 617-348-4004 or firstname.lastname@example.org
- School Recycling Assistance Grants
Ann McGovern: 617-292-5834 or email@example.com
- Other Information & Questions
Contact the MassDEP Municipal Assistance Coordinator for your part of the state.