About the Program
MassDEP Sustainable Materials Recovery Program (SMRP) Municipal Grants offer funding to cities, towns and regional entities - as well as certain non-profit organizations that provide services to them - for recycling, composting, reuse and source reduction activities that will increase diversion of municipal solid waste and household hazardous waste from disposal. Grants are available for recycling and composting equipment; Pay-As-You-Throw programs; waste reduction enforcement; school recycling; and organics capacity development projects. MassDEP accepts applications between early April and mid June annually.
How & When to Apply
Applying for a Sustainable Materials Recovery Program (SMRP) Municipal Grant:
- Review the Application Guidance
The SMRP Municipal Grant Application Guidance provides critical information on SMRP Municipal Grants including eligibility criteria, terms and conditions, and how grant funds may be used.
- Attend a Grant Information Session
MassDEP will present six information sessions across the state. See the schedule below.
- Verify That You Meet Minimum Eligibility Criteria
- Applicants must certify that they have "buy recycled" by-laws, ordinances or policies in place; indicate whether their purchasing function is centralized or decentralized; and certify that everyone with purchasing authority is aware of the "buy recycled" requirement.
- Before submitting a grant application, municipal applicants must have completed MassDEP Municipal Solid Waste & Recycling Surveys for calendar years 2012 and 2013 at Re-TRAC Connect™. Regional and non-profit applicants must certify that each municipality to be served by the grant proposal has filed these documents.
- Municipal applicants must certify that they have active recycling programs that provide recycling containers for paper, cans and bottles in all offices and meeting spaces in all municipal buildings. All other applicants are required to certify that they have active programs providing for office recycling of paper, cans and bottles.
- Complete & Submit a Grant Application
- The application deadline is 11:59 p.m. on Wednesday, June 11, 2014. Applications have to be submitted electronically online via Re-TRAC Connect™, an online reporting tool. MassDEP does not accept applications in any other format.
- A Re-TRAC Connect™ account has been established for each municipality. If you have forgotten your account login, contact Emily Martin.
- Regional authority and non-profit applicants without established accounts first need to "Register" with Re-TRAC Connect™ and then "Join" the MassDEP program. See the Re-TRAC Connect™ User Guide file size 1MB file size 1MB for details.
- Waste Reduction & Organics Capacity Projects: Mandatory Proposal Outline
If you are requesting funds for Waste Reduction or Organics Capacity projects, the Re-TRAC Connect™ system will prompt you to attach a written proposal, which must conform to this outline. MassDEP strongly encourages applicants to contact Brooke Nash before developing their proposals, to discuss project concepts.
- School Recycling Assistance: Commitment Letter Template
If you are requesting School Recycling Assistance, you will need to submit a letter of commitment, further described in the SMRP Municipal Grant Application Guidance . This template is provided to help you compose that letter. If you have questions about School Recycling Assistance or the template, contact Ann McGovern.
- School Recycling Assistance: Sample Recycling Policy Template
If awarded a grant, the School Committee or District must pass a mandatory School Recycling policy, further described in the SMRP Municipal Grant Application Guidance . An applicant whose policy has been adopted at the time of grant application submittal will be favorably evaluated. If you have questions about School Recycling Assistance or this template, contact Ann McGovern.
- Reference Copy of SMRP Municipal Grant Application - 2014 file size 1MB
This is provided for reference only. Do not attempt to submit this reference version in any format. MassDEP does NOT accept applications submitted by mail, fax or email attachment. Applications must be submitted via Re-TRAC Connect™.
- Re-TRAC Connect™ User Guide file size 1MB
file size 1MB
How to create and activate a new account, login to the system, and submit a grant application.
Grant Information Sessions
Join MassDEP at one of the following two-hour information sessions on the Sustainable Materials Recovery Program (SMRP) Municipal Grant program in April and May 2014. Topics to be covered include the new Recycling Dividends Program, a review of all grant categories (highlighting changes this year), minimum eligibility criteria and the Re-TRAC Connect™ filing process (submitting applications via Re-TRAC is mandatory). For additional information, see the SMRP Municipal Grant Information Sessions Flyer .
|Date & Time||City/Town||Location|
|Wednesday, April 16, 2014|
10:00 a.m.-12:00 p.m.
|Mansfield||Mansfield Town Hall|
6 Park Row
|Tuesday, April 22, 2014|
|Northborough||Northborough Free Library|
34 Main Street
|Tuesday, April 29, 2014|
|Wilmington||Wilmington Memorial Library|
175 Middlesex Avenue
|Wednesday, April 30, 2014|
|Springfield||Pioneer Valley Planning Commission|
60 Congress Street
|Wednesday, May 7, 2014|
|Braintree||Braintree Town Hall|
One JFK Memorial Drive
|Thursday, May 8, 2014|
|Barnstable||Barnstable County Complex|
3195 Main Street
Grant Application Timeline
- April 2014: MassDEP releases SMRP grant application.
- June 11, 2014: Municipalities, regional entities & non-profits must apply by this date.
- September 2014: MassDEP announces grant awards.
Contacts for Help
- SMRP Municipal Grants & Eligibility
Tina Klein at 617-292-5704 or firstname.lastname@example.org
- Submitting Applications Using the Re-TRAC Connect™ System
Emily Martin: 617-348-4004 or email@example.com
- School Recycling Assistance Grants
Ann McGovern: 617-292-5834 or firstname.lastname@example.org
- Other Information & Questions
Contact the MassDEP Municipal Assistance Coordinator for your part of the state.