Download the printable version: Time Submission & Approval Deadlines 
Time Approval for SSTA
- With the implementation of Self-Service Time & Attendance (SSTA), all employees using self service will be paid based on actual time entered into the self-service application and approved by their time approver. If an employee or their time approver fails to act, the employee is at risk of being paid incorrectly
- Plans to mitigate the risks of incorrect payment are in place by ensuring appropriate levels of payroll monitoring by the MassHR Employee Service Center and Agency payroll departments. The DYNACASH emergency advance accounts will remain in place to deal with anomalies
- Time Approval Guidelines:
- Time approvers must approve time on line in SSTA
- As best practice, time entry/submission and approval (for time submitted the day before) are encouraged daily
- Time Approvers must approve reported time each week prior to Friday at 12pm
- There is a second approval deadline for approving time submitted after the Friday 12pm deadline. If the approver is scheduled to work Sunday time should be approved prior to Sunday 6pm to avoid showing up on Monday 9am notification to Agency HR/Payroll regarding over/under scheduled hours and unresolved unreported and unapproved time. If the approver is not scheduled to work Sunday the time should be approved prior to Monday at 10am and will be included in the Monday 9am notification to Agency HR/Payroll
- Notifications for time approval include:
- A first notice will be sent to time approvers following the Friday 12pm Time Admin run including employees with unapproved time and employees with no reported time
- A second notice will be sent following the Sunday 12pm Time Admin run including employees with unapproved time and employees with no reported time
- Time submitted and/or approved after 6pm Sunday is included in the Monday 9am notification to Agency HR/Payroll regarding over/under scheduled hours and unresolved unreported and unapproved time
Time Reporting & Approval Deadlines
Thursday
9am: Employee weekly submission reminder
5pm: Employee weekly time reporting deadline
5pm: 1st Unreported time notification to employees
Time Admin: Runs daily at 8am, 10am, 12pm, 2pm, 4pm, 6pm (except Tuesdays)
Friday
10am: 2nd Unreported time notification to employees
12pm: Approver weekly time approval deadline
12pm: 1st Unreported & Unapproved time notification to approvers
4pm: Employees with Friday as last day of schedule deadline to make changes to forecasted time entered on Thursday. Employee to notify the Time Approver of the update/change
COB: Approver weekly time approval of adjustments deadline
Time Admin: Runs daily at 8am, 10am, 12pm, 2pm, 4pm, 6pm (except Tuesdays)
Saturday
Time Admin: Runs daily at 8am, 10am, 12pm, 2pm, 4pm, 6pm (except Tuesdays)
Sunday
12pm: 2nd Unreported & Unapproved time notification to approvers
6pm: 2nd Approver deadline for time approval of employees that work Friday/Saturday 24x7 shifts
Time Admin: Runs daily at 8am, 10am, 12pm, 2pm, 4pm, 6pm (except Tuesdays)
Monday
9am: Notification to Agency HR/Payroll Over/Under Scheduled Hrs and unresolved Unreported and Unapproved time
12pm: Agency HR/Payroll Restricted TRC Entry & Payable Time approval deadline
12pm: Final Notification: Unreported & Unapproved Reported and Payable Time Notification to Agency HR/Payroll
Time Admin: Runs daily at 8am, 10am, 12pm, 2pm, 4pm, 6pm (except Tuesdays)
Tuesday
Wednesday
After payroll runs, Agency HR/Payroll should leverage the TL Exceptions report to review outstanding exceptions / timesheet errors requiring adjustment and follow up with employees accordingly to adjust
Time Admin: Runs daily at 8am, 10am, 12pm, 2pm, 4pm, 6pm (except Tuesdays)