Guide Guide for Viewing and Updating Payroll and Compensation Information

The following information is designed for users to view and manage their Payroll and Compensation Data in Employee Self-Service.

All employees will have access within Employee Self-Service that will allow the ability to update their W-2/W-2c preferences. As an employee, you may consent to receive an electronic W-2/W-2c version of your Annual W-2/W-2c Federal tax form. If you consent to receiving an electronic copy, it will replace the paper copy that will be mailed out. The electronic W-2/W-2c form is a legally file-able copy for your Federal Tax filings.

Once you have consented, you may view, save, or print your W-2/W-2c form. There will be two years of Federal Tax forms available online through Employee Self Service.

Important Reminders:

  • Employees who have more than four Box 14 items will receive a notice to expect two W-2 Forms. The second form will contain only additional optional reporting information.
  • Employees of Agencies that utilize the MassHR Employee Service Center (ESC) should contact the ESC with W-2/W-2c related questions by calling 1-855-4HR-SPPT (1-855-447-7778) or for TTY users: (617) 248-0546.
  • Employees of Agencies that do not use the ESC should contact their Agency Human Resources or Payroll Department with W-2/W-2c related questions.

Submit your W-2/W-2c Consent:

Step Action
1. Log in to Employee Self-Service with your user ID (employee ID) and password.
2. From the Employee Self-Service homepage, select the MAIN MENU link located at the top of the page.
3. On the SELF SERVICE menu, select the PAYROLL AND COMPENSATION menu.
4. To Submit your W-2/W-2c consent to receive an electronic form, select the W-2/W-2c CONSENT link.
5. You will arrive at the W-2/W-2c Consent Form page. Please scroll down through the text box, in order to review all of the information on the page.
6. To Submit your W-2/W-2c consent to receive an electronic W-2 or W-2c form, select the Check Box, “Check here to indicate you have read and consent to receive electronic W-2 and W-2c forms.”

Then select SUBMIT.
7. You will be directed to the VerifyIdentity page. You will need to verify your identity by typing in your password. You will notice that your User ID is pre-populated for you.

Enter your Self Service password and select CONTINUE.
8. Select the OK button to confirm the submit was successful.
9. Once you have verified your identity, you will return to the W-2/W-2c Consent Page.

You will now see your current consent status:

Your Current Status: Consent received.

This confirms that you will receive an electronic W-2/W-2c form.
10. Select the HOME link once you have completed your consent.

 

Withdraw your W-2/W-2c Consent:

Step Action
1. Log in to Employee Self-Service with your user ID (employee ID) and password.
2. From the Employee Self-Service homepage, select the MAIN MENU link located at the top of the page.
3. On the SELF SERVICE menu, select the PAYROLL AND COMPENSATION menu.
4. To Withdraw your W-2/W-2c consent to receive an electronic form, select the W-2/W-2c CONSENT link.
5. You will arrive at the W-2/W-2c Consent Form page. Please scroll down through the text box, in order to review all of the information on the page.
6. To Withdraw your consent to receive electronic W-2 or W-2c form, select the Check Box, “Check here to withdraw your consent to receive electronic W-2 and W-2c forms.

Then select SUBMIT.
7. You will be directed to the Verify Identity page. You will need to verify your identity by typing in your password. You will notice that your User ID is pre-populated for you.

Enter your Self Service password and select CONTINUE.
8. Select the OK button to confirm the submit was successful.
9. Once you have verified your identity, you will return to the W-2/W-2c Consent Page.

You will now see your current consent status:
  • Your Current Status: Consent Withdrawn.
This confirms that you will not receive an electronic W-2/W-2c form.
10. Select the HOME link once you have completed your consent.

 

View your W-2/W-2c:

Step Action
1. Log in to Employee Self-Service with your user ID (employee ID) and password.
2. From the Employee Self-Service homepage, select the MAIN MENU link located at the top of the page or select the View W2 link under Quick Links to skip step 3.
3. On the SELF SERVICE menu, select the PAYROLL AND COMPENSATION menu.
4. To view your current W-2/W-2c form, select the VIEW W-2/W-2c FORMS link. The system will prompt you to answer your security question.

(Your security question is set up in Main Menu > My System Profile, click the link Change or set up forgotten password help)
5. You will arrive on the VIEW W-2/W-2c FORMS page, where you will be allowed to review your most recent W-2/W-2c form.
6. The Select Year End Form table will allow you to view your current year's W-2/W-2c forms. Select VIEW A DIFFERENT YEAR to view prior years. The areas available for view are the following:

Tax Year: The tax year in which the W-2/W-2c form is completed for, presented in a YYYY format.
W-2 Reporting Company: Will display COM for the Commonwealth of Massachusetts.
Tax Form ID: Will display either W-2 or W-2c.
Issue Date: The date in which the W-2/W-2c is issued.
Year End Form: The link that will open the W-2/W-2c form.
Filing Instructions: The Federal Instructions to an Employee on the back side of a W-2/W-2c form.

Select the YEAR END FORM link, in order to view your selected W-2/W-2c form.

 

Electronic W-2/W-2c View: You have the option to save or print your W-2/W-2c form.

For detailed information on how to understand your W-2/W-2c form, please refer to the annual W-2 Brochures, which can be located on the Comptroller’s Website (See Additional Resources).

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Additional Resources

All employees have access in Employee Self-Service that allows the ability to update their 1095-C forms delivery preferences. You may consent to receive electronic 1095-C as well as 1095-C correction forms. If you consent to receiving electronic copies, these will replace the paper copy delivery. The electronic 1095-C and 1095-C Correction forms are legal copies that you can retain for your Federal Tax records.

Once you have consented, you may view, save, or print your 1095-C and1095-C Correction form, as needed.

Important Reminders:

  • Employees who were determined to be full-time employee of the Commonwealth under the Affordable Care Act (ACA) rules will be reported on the form 1095-C for the calendar year.
  • Employees of Agencies that utilize the MassHR Employee Service Center (ESC) should contact the ESC with 1095-C/1095-C Correction form related questions by calling 1-855-4HR-SPPT (1-855-447-7778) or for TTY users: (617) 248-0546.
  • Employees of Agencies that do not use the ESC should contact their Agency Human Resources or Payroll Department with 1095-C/1095-C Correction form related questions.

 

Submit your 1095-C forms Consent:

Step Action
1. Log in to Employee Self-Service with your user ID (employee ID) and password.
2. From the Employee Self-Service homepage, select the MAIN MENU link located at the top of the page.
3. On the SELF SERVICE menu, select the BENEFITS menu.
4. To Submit your 1095-C consent to receive an electronic form, select the 1095-C CONSENT link.
5. You will arrive at the 1095-C Consent page. Please scroll down through the text box, in order to review all of the information on the page.
6. To Submit your 1095-C consent to receive an electronic 1095-C form, select the Check Box, “I consent to receive Form 1095-C electronically.”

Then select SUBMIT.
7. You will be directed to the Verify Identity page. You will need to verify your identity by typing in your password. You will notice that your User ID is pre-populated for you.

Enter your Self Service password and select CONTINUE.
8. Select the OK button to confirm the submit was successful.
9.

Once you have verified your identity, you will return to the 1095-C Consent Page.

You will now see your current consent status:

"You will now receive Form 1095-C statements electronically

Your Consent Form to receive an electronic Form 1095-C has been submitted. If you prefer to receive a paper Form 1095-C, you must submit a Withdrawal of Consent Form. After you submit the Withdrawal of Consent Form, it is valid until you submit a Withdrawal of Consent Form. If you have any questions, please contact your Benefits Administrator.”

This confirms that you will receive an electronic 1095-C form.

10. Select the HOME link once you have completed your consent.

 

Withdraw your 1095-C forms Consent:

Step Action
1. Log in to Employee Self-Service with your user ID (employee ID) and password.
2. From the Employee Self-Service homepage, select the MAIN MENU link located at the top of the page.
3. On the SELF SERVICE menu, select the BENEFITS menu.
4. To Withdraw your 1095-C consent to receive an electronic form, select the 1095-C CONSENT link.
5. You will arrive at the 1095-C Consent Form page. Please scroll down through the text box, in order to review all of the information on the page.
6. To Withdraw your consent to receive electronic 1095-Cform, select the Check Box, “Select the checkbox to withdraw your consent to receive Form 1095-C electronically.

Then select SUBMIT.
7. You will be directed to the Verify Identity page. You will need to verify your identity by typing in your password. You will notice that your User ID is pre-populated for you.

Enter your Self Service password and select CONTINUE.
8. Select the OK button to confirm the submit was successful.
9.

Once you have verified your identity, you will return to the 1095-C Consent Page.

You will now see your current consent status:

"You will now receive Form 1095-C paper statements by mail

You have withdrawn your consent to receive an electronic Form 1095-C. You will receive a paper Form 1095-C by mail. If you have any questions, please contact your Benefits Administrator.”

This confirms that you will not receive an electronic 1095-C form.

10. Select the HOME link once you have completed your consent.

 

View your online 1095-C and 1095-C Correction form:

Step Action
1. Log in to Employee Self-Service with your user ID (employee ID) and password.
2. From the Employee Self-Service homepage, select the MAIN MENU link located at the top of the page.
3. On the SELF SERVICE menu, select the BENEFITS menu.
4.

Select on View Form 1095-C.

5. You will arrive on the VIEW 1095-C/1095-C Correction form FORMS page where you will be allowed to review your most recent forms.
6. Select the Tax Form and/or Filing Instructions for Calendar year to view your 1095-C/1095-C Correction forms.

Calendar Year: The tax year in which the 1095-C/1095-C Correction form is completed for, presented in YYYY format.
ALE Member: Will display Commonwealth of Massachusetts.
Issue Date: The date in which the 1095-C/1095-C Correction form is issued.
Form ID: Will display either 1095-C or 1095-C Correction.
Form Status: Will display the form status – Preliminary, Original or Correction
Tax Form: The link that will open the 1095-C/1095-C Correction form.
Filing Instructions: The Federal Instructions to an Employee on the back side of a 1095-C/1095-C Correction form.

Electronic 1095-C and1095-C Correction form view: You have the option to save or print your 1095-C and 1095-C Correction form.

For detailed information on how to understand your 1095-C or 1095-C Correction form, please refer to the 1095-C Brochures, which can be located on the Comptroller’s Website (See Additional Resources).

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Additional Resources

Updating W-4 Tax Information

Employees will have access within Employee Self-Service that will allow the ability to view and/or update their Form W-4 Tax Information.

You must complete Form W-4 so the Payroll Department can calculate the correct amount of tax to withhold from your pay. Federal income tax is withheld from your wages based on marital status and the number of allowances claimed on this form. You may also specify that an additional dollar amount be withheld. You can file a new Form W-4 anytime your tax situation changes and you choose to have more, or less, tax withheld. Whether you are entitled to claim a certain number of allowances or exemption from withholding is subject to review by the IRS. Your employer may be required to send a copy of this form to the IRS.

Important Reminders:

  • For detailed information on how to complete your W-4, please refer to the IRS W-4 page: http://www.irs.gov/file_source/pub/irs-pdf/fw4.pdf
  • Your online W-4 submission updates your Federal Tax Data only. If you need to update your State Withholdings, you must submit a written request.
  • Employees of Agencies that utilize the MassHR Employee Service Center (ESC) should contact the ESC with W-4 related questions by calling 1-855-4HR-SPPT (1-855-447-7778) or for TTY users: (617) 248-0546.
  • Employees of Agencies that do not use the ESC should contact their Agency Human Resources or Payroll Department with W-4 related questions.

W-4 Tax Information:

Step Action
1. Log in to Employee Self-Service with your user ID (employee ID) and password.
2. From the Employee Self-Service homepage, select the MAIN MENU link located at the top of the page.
3. On the SELF SERVICE menu, select the PAYROLL AND COMPENSATION menu.
4. Select the W-4 TAX INFORMATION link.
5. Home Address and Mailing Address:
  • Please be sure to verify the Home and Mailing address, if both are present, on your W-4 Tax Information. If you need to update either your Home and/or Mailing Address, please refer to the Job Aid on the MassHR Employee Service Center Website: Employee Self-Service: Updating Personal Information.
6. W-4 Tax Data: Complete as necessary for your Tax Information.
  • Enter total number of Allowances you are claiming
  • Enter Additional Amount, if any, you want withheld from each paycheck
  • Indicate Marital Status: Single or Married
  • Select the check box: Select Single status if married but withholding at single rate. Note: If married, but legally separated, or spouse is a nonresident alien, select 'Single' status.
  • Select the check box: Check here if your last name differs from that shown on your social security card. You must call 1-800-772-1213 for a new card.
7. Claim Exemption: Complete if necessary for your Tax Information.

In order to claim an exemption from Federal Withholding, as an employee, you must meet BOTH conditions list below:
  • Last year I had a right to a refund of ALL Federal income tax withheld because I had NO tax liability; AND
  • This year I expect a refund of ALL Federal income tax withheld because I expect to have NO tax liability.

If you satisfy both conditions, you will need to indicate the tax year the exemption is in effect for and you must select the box which states:
  • Check 'Exempt' here if you meet both conditions.

Important: If you claim exemption, you will have NO Federal Wages showing in Box 1 Wages, tips, and other compensation of the W2. In addition, employees who claim Exempt must resubmit their Exempt Status by February 15 every year.
8. Please be sure to verify the information you have entered is accurate.
9. Select the SUBMIT button in order to certify your W-4 selection. By selecting submit, you certify, “Under penalties of perjury, I declare that I have examined this certificate and to the best of my knowledge and belief, it is true, correct, and complete.”
10. Once you have selected the submit button, you will be directed to the Verify Identity page. You will need to verify your identity by typing in your password. You will notice that your User ID is pre-populated for you.

Enter your Self Service password and click CONTINUE.
11. Select the OK button to confirm the submit was successful.
12. Select the HOME link once you have completed your W-4 Tax Information.

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Updating Direct Deposit

All employees will have access within Employee Self-Service that will allow the ability to view, add, update, and/or delete direct deposit information

Important Reminders:

  • To make any changes to your Direct Deposit you'll need to have a Mobile phone, that phone number must be entered in your personal information in HR/CMS, and it must be able to receive texts. If any of the above criteria isn't met, you will be unable to make any changes to your Direct Deposit information online. Note that if you change or add a Mobile phone number in HR/CMS it will take 24 hours for that to take affect. If you do not have a mobile phone or need assistance contact the Employee Service Center or if you are not supported by the ESC, contact your Agency Payroll Department.
  • Do not use a bank deposit slip to add/edit your direct deposit information. Your routing and account numbers are not on your Debit/ ATM card. Obtain the information from a Personal Check, if available. Click the Check Image link if you are unable to define the routing/account numbers. The Routing Number is the first set of 9 digits at the bottom of your check. Your Account Number is listed directly to the right after the Routing Number. Do not include the check number, which is to the right of the account number. If you still require assistance, contact your financial institution for help in determining your banking information
  • You can only update your Direct Deposit information once a day. Once you navigate off the Direct Deposit page, you need to wait until the next day to make changes.
  • Direct Deposit account changes made the Wednesday before Pay Day through the following Wednesday before 6PM, will take effect in your next pay advice. Changes on other days may result in a paper check.

Image of  Direct Deposit account changes made the Wednesday before Pay Day through the following Wednesday before 6PM, will take effect in your next pay advice.  Changes on other days may result in a paper check.

You are responsible for the accuracy of your data; please review carefully before saving page.

  • Employees of Agencies that utilize the MassHR Employee Service Center (ESC) should contact the ESC with direct deposit related questions by calling 1-855-4HR-SPPT (1-855-447-7778) or for TTY users: (617) 248-0546.
  • Employees of Agencies that do not use ESC should contact their Agency Human Resources or Payroll Department with direct deposit related questions.

 

Add Direct Deposit:

Note: If you are enrolling into direct deposit for the first time, the first account you create must have a "Deposit Type" of "Balance". You can then create additional accounts as necessary. The "Balance" account will receive 100% of your net pay funds if no other accounts are created.

Step Action
1. Log in to Employee Self-Service with your user ID (employee ID) and password.
2. From the Self-Service homepage, select the SELF SERVICE link located in the menu box.
3. On the SELF SERVICE page, select the PAYROLL AND COMPENSATION link to access your Payroll and Compensation page.
4. Select the DIRECT DEPOSIT link. You will be prompted that an authorization code will be sent to your mobile phone. Verify your phone number and select SEND CODE. Enter the code into the Security Code field and select submit. You will arrive on the Direct Deposit page.
5. To add a new direct deposit account, select the ADD ACCOUNT button.
6. You will arrive on the Add Direct Deposit page. The areas available for view and updates are the following:
  • Routing Number: Enter the Routing Number of your banking institution.
  • Account Number: Enter the Account Number of your banking institution.
  • Account Type: Enter in your account type: Checking or Savings
  • Deposit Type: Enter in your deposit type:
  • Amount: A flat dollar amount; i.e. $10
  • Balance: The final net pay you are to receive, after all taxes, deductions, and other deposits have occurred. If this is your first direct deposit account, always enter in the Balance Direct Deposit account type first.
  • Percent: A percentage; i.e. 25%
  • Amount or Percent: Enter the dollar or percentage you wish to have allocated, if your Deposit Type is listed as Amount or Percentage.
  • Deposit Order: If you have more than one direct deposit account, enter the order in which you wish to have your direct deposit submitted to your bank accounts. The Balance Deposit Type will always default to 999. Do Not Change. This means that the system will remit the remainder of your net pay funds into your main direct deposit account that you have selected. You can select a number from 1- 998 for all other accounts. If you select 1, for example, it will be the first account to have direct deposit presented into it and all other accounts will follow sequentially.
7. Please be sure to verify the information you have entered is accurate.
8. Select the Save button once you have completed adding a direct deposit account.
9. Select the OK button to confirm.

-You will receive an email from Mass HR confirming the Direct Deposit change.

NOTE: An email address should be set up in your system profile and/or your personal data. If you do not have an email address available in HRCMS system profile data and/or your Personal data you will not be able to make any changes in Direct Deposit. The system will prompt the following error message:

"You cannot make changes at this time. Please contact your department or the Employee Service Center for assistance."

 

View a Direct Deposit Account:

Step Action
1. Select the DIRECT DEPOSIT link. You will be prompted that an authorization code will be sent to your mobile phone. Verify your phone number and select SEND CODE. Enter the code into the Security Code field and select submit. You will arrive on the Direct Deposit page.
2. Once within DIRECT DEPOSIT page, you have the option to VIEW any existing Checking or Saving Direct Deposit Accounts that are present.
3. Within the Account Type column in the Direct Deposit Detail, select the account type LINK (Checking or Savings) that you wish to view. You will now be in the Direct Deposit Detail page.
4. You will be able to review the Routing Number, Account Number, Account Type, Deposit Type, Amount or Percent selected, and the Deposit Order of the Direct Deposit selected.
5. To go back to the Direct Deposit page, select the DIRECT DEPOSIT link in the Main Menu navigation links at the top of the page.

 

Edit Direct Deposit:

You have the ability to edit an existing direct deposit account.

Step Action
1. Select the DIRECT DEPOSIT link. You will be prompted that an authorization code will be sent to your mobile phone. Verify your phone number and select SEND CODE. Enter the code into the Security Code field and select submit. You will arrive on the Direct Deposit page.
2. Once within DIRECT DEPOSIT, you have the option to EDIT any existing Direct Deposit Accounts that are present.
3. To edit an existing Checking or Savings Direct Deposit Account, select the EDIT button in the far right column the Checking or Savings Account.

-A security message will prompt you to answer a security question.

-Select OK to Proceed and answer the security question in the Response field and submit.
4. You will arrive on the Change Direct Deposit page. The areas available for view and updates are the following:
  • Routing Number: Enter the Routing Number of your banking institution.
  • Account Number: Enter the Account Number of your banking institution.
  • Account Type: Enter in your account type: Checking or Savings
  • Deposit Type: Enter in your deposit type:
  • Amount: A flat dollar amount; i.e. $10
  • Balance: The final net pay you are to receive, after all taxes, deductions, and other deposits have occurred.
  • Percent: A percentage; i.e. 25%
  • Amount or Percent: Enter the dollar or percentage you wish to have allocated, if your Deposit Type is listed as Amount or Percentage.
Deposit Order: If you have more than one direct deposit account, enter the order in which you wish to have your direct deposit submitted to your bank accounts. The Balance Deposit Type will always default to 999. Do Not Change. This means that the system will remit the remainder of your net pay funds into your main direct deposit account that you have selected. You can select a number from 1- 998 for all other accounts. If you select 1, for example, it will be the first account to have direct deposit presented into it and all other accounts will follow sequentially.
5. Please be sure to verify the information you have entered is accurate.
6. Select the Save button once you have completed editing a direct deposit account.
7. Select the OK button to confirm.

-You will receive an email from Mass HR confirming the Direct Deposit change.

 

Delete Direct Deposit:

You have the ability to delete an existing direct deposit account.

  • Important: Employees will be unable to delete a direct deposit account that is marked as a Balance account.
Step Action
1. Select the DIRECT DEPOSIT link. You will be prompted that an authorization code will be sent to your mobile phone. Verify your phone number and select SEND CODE. Enter the code into the Security Code field and select submit. You will arrive on the Direct Deposit page.
2. Select the DELETE button next to the Checking or Savings Direct Deposit Account you wish to delete.

Note: You cannot delete a Balance account.
3. Select the YES-DELETE button in order to confirm the delete request. If you select YES, you will return to the Direct Deposit page, showing the account was deleted as requested.
4. Select the NO-DO NOT DELETE button to cancel the delete request. If you select NO, you will return to the Direct Deposit page, showing that no accounts were deleted.
5. Select the OK button to confirm.

-You will receive an email from Mass HR confirming the Direct Deposit change.

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View Paycheck

Employees can view current paychecks within Employee Self-Service as a PDF and historical paychecks as a Webpage (HTML).

Important Reminders:

  • Employees of Agencies that utilize the MassHR Employee Service Center (ESC) should contact the ESC with paycheck related questions by calling 1-855-4HR-SPPT (1-855-447-7778) or for TTY users: (617) 248-0546.
  • Employees of Agencies that do not use ESC should contact their Agency Human Resources or Payroll Department with paycheck related questions.

View Paycheck:

Step Action
1. Log in to Employee Self-Service with your user ID (employee ID) and password.
2. From the Employee Self-Service homepage, select the MAIN MENU link located at the top of the page or click the VIEW PAYCHECK link under QUICK LINKS to skip step 3.
3. On the SELF SERVICE menu, select the PAYROLL AND COMPENSATION menu.
4. select on the VIEW PAYCHECK link to access your pay and compensation history.
5. You will arrive on the VIEW PAYCHECK page, where you will be allowed to review your available paychecks.
6. The Select Paycheck Table will allow you to view the historical paychecks. The areas available for view are the following:
  • Check Date: The date in which the payment is completed, presented in a YYYY-MM-DD format.
  • Company: Will display the Commonwealth of Massachusetts.
  • Pay Begin Date: The date in which the two-week pay period began, in a MM-DD-YYYY format.
  • Pay End Date: The date in which the two-week pay period ended, in a MM-DD-YYYY format.
  • Net Pay: The take home pay received after all taxes and deductions have been deducted
  • Paycheck Number: The number provided on all pay advices
  • PDF File: Indicates if a PDF file is available for view/download/print via a check box marker

Understanding your Paycheck:

select the specific check date YYYY-MM-DD CHECK DATE link within the VIEW PAYCHECK page to access the desired paycheck you wish to view.

Important Information:

  • If the Check Box is filled with a check mark, only a PDF is available. Ensure that your Pop-Up Blocker is turned off within your Internet Preferences to access.
  • If the Check Box is empty, a PDF is not available. The paycheck is only available to view as a web page.

PDF File Check View: Your Paycheck will display in a PDF format.

Image of PDF Check view; please refer the table below that lists out the areas highlighted with a description.

Area Description
1. Indicates the pay-period for which you are being paid, as well as the date your pay is issued.
2. Your name and address prints here. This is the "Home Address" and is used for W2 Mailings as well.
3. Contains your Employee ID, Dept. and location of employment, job title and pay-rate.
4. Identifies your Federal and State tax information as reported on your W-4/M-4 form.
5. Details of earnings paid in the current period and all earnings paid Year to Date (YTD).
6. Details of taxes paid in the current period and all taxes paid YTD.
7. Details of before-tax deductions paid in the current period and all before-tax deductions paid YTD.
8. Details of after-tax deductions paid in the current period and all after-tax deductions paid YTD.
9. Details of Commonwealth paid deductions in the current period and all Commonwealth paid deductions YTD.
10. Your paycheck totals are in this section, including your year-to-date gross and tax amounts.
11. Leave Balances are available to view on your Self-Service Timesheet.
12. Your direct deposit distribution is shown here (Note: Your bank account number is not shown here)

Web Page (HTML) Check View: Your Paycheck will display in a HTML format.

Image of HTML Check view; please refer the table below that lists out the areas highlighted with a description.

Area Description
1. Indicates the net pay received, the pay-period for which you are being paid, as well as the date your pay is issued.
2. Your name, Employee ID, and address prints here. This is the "Home Address" and is used for W2 Mailings as well.
3. Contains your Dept. and location of employment, job title and pay-rate.
4. Identifies your Federal and State tax information as reported on your W-4/M-4 form.
5. Your current paycheck summary totals are in this section.
6. Details of earnings paid in the current period.
7. Details of taxes paid in the current period.
8. Details of before-tax deductions paid in the current period.
9.

Details of after-tax deductions paid in the current period.

10. Details of Commonwealth paid deductions in the current period.
11. Your direct deposit distribution is shown here (note: your bank acct number is not shown here)

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Additional Resources

Verifying Your Leave Balances

You have the ability to log in to Employee Self-Service to view a copy of your timesheet in order to verify your leave balances.

Important Reminders:

  • You are not able to edit the leave balances.
  • Leave balances will display in ‘real time’. If leave time is present for the current week, the balances will reflect those hours used. The leave balances will display the up-to-date remaining time available for use.
  • If you have any questions or need assistance regarding your leave balances, please contact the MassHR Employee Service Center (ESC). If your Agency is not supported by the ESC, please contact your Agency Human Resources/Payroll Department for password reset and questions about leave balances.
Step Action
1. Log in to Employee Self-Service with your user ID (employee ID) and password.
2. From the Employee Self-Service homepage, select the MAIN MENU link located at the top of the page or click on the TIMESHEET link under QUICK LINKS to skip step 3.
3. On the SELF SERVICE menu, select the TIME REPORTING menu, then click on the REPORT TIME menu.
4. select on the TIMESHEET link to display your current week’s timesheet.
5. Below your timesheet, select the LEAVE/COMPENSATORY TIME tab to view Personal, Sick, and Vacation leave balances complete with Comp (if applicable). Note: This tab only shows current leave balances.
6. If you need to correct something regarding your leave balances, please contact the MassHR Employee Service Center (ESC). If your Agency is not supported by the ESC, please contact your Agency Human Resources/Payroll Department for questions about leave balances.
  After you have reviewed your LEAVE BALANCES, please select the SIGN OUT link, in the upper right corner, to log out of Employee Self-Service.

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