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COMMBUYS Enhancements

Drawing on valuable feedback from our user community, the COMMBUYS Operations Team at the Operational Services Division has implemented a number of enhancements to COMMBUYS. Select Buyer Enhancements or Vendor Enhancements below to learn about these changes effective February 29, 2016.


Buyer Enhancements

Enhancements

  • Ability to manage attachments associated with documents, allowing sorting and downloading, and introducing a newly improved visual display;
  • Improved functionality to download all new Bid Tab attachments from a quote to one file (compressed folder);
  • PO and Bid Print Form Improvements:
    • PO Print Form
      • New Time/Date stamp to validate when a document was processed to a "sent" status and when a document is printed;
      • Display of Alternate ID (ALT ID) and Short Description fields;
      • Ability to print Notes as a separate page. Notes only will appear on the vendor copy if the buyer selects the Show to Vendor box;
      • PO type will display at the top of the page;
      • Clarification of Terms and Conditions.
    • Bid Print Form
      • Time/Date stamp to validate the bid open and print time frames;
      • To include Bidders List, as well as new ALT ID, and Description fields;
      • Clarification of Terms and Conditions.

New Requirements

  • Executive Departments will be prompted to identify Small Business Purchasing Program (SBPP) Bids during the bid set-up process, enabling SBPP bid search functionality for businesses. Read more about this enhancement on the OSD blog;
  • Modifications to Blanket POs will require a Change Order and appropriate approvals;
  • Approval Path Change - In the past, users were required to select both the Requisition and PO Release checkboxes when creating or editing Approval Paths in order to capture Direct Release and PunchOut Requisitions. With this upgrade, users will be required to select only the PO Release checkbox under PO Document Type when formatting Approval Paths. OSD will reach out to organizations impacted by this change in a separate communication.

Fixes

  • Removal of the "No Recommended Vendor" warning message on Release Requisitions;
  • Convert to Bid button will display as expected after approving a Solicitation Enabled Release via the List and Approve function.

 

Vendor Enhancements

SBPP Search Capability

Effective immediately, Executive Departments will be prompted to identify Small Business Purchasing Program (SBPP) Bids during the bid set-up process, introducing the ability for businesses to search for Small Business bids in COMMBUYS.

The SBPP was established to increase the Commonwealth's spending with participating small businesses. SBPP participants are provided special consideration when agencies procure non-construction commodities and services with total values up to $150,000.* The new SBPP search functionality enables interested Small Businesses to easily identify SBPP bidding opportunities.

 
Learn More

  • Link to OSD's blog - Finding Small Business Opportunities in COMMBUYS Just Got Easier - to read more about the new search functionality and find SBPP enrollment resources;
  • Visit our SBPP Frequently Asked Questions page on the OSD website

* Excludes non-recurring purchases with a total value of less than $10,000.

 

PO Print Form Improvements

Vendors may notice new information on the recently improved PO Print form. Among the changes to the form are the display of the Alternate ID (ALT ID) field, in which buyers may relay PO-related information to the vendor, and the provision of  Notes to the vendor.

 

We will continue to be responsive to feedback from our customers and refine COMMBUYS to meet the needs of our users. If you have questions about these enhancements, contact the COMMBUYS Help Desk at  COMMBUYS@state.ma.us

 


Latest Statistics as of 5/24/2016 Totaled*:
 

Buyers Accessing System125,486
Vendors Accessing System176,420
Catalog Orders Daily:  51,083
Non-Catalog Orders Daily4,921
Vendors Registered: 15,832
Bids (Solicitations) posted:   7,752
Catalog line items available for ordering:        634,290
Catalog PO Value$327,259,194
Non-Catalog PO Value $128,092,978

*Note: The statistics reported has been revised to fully capture the total amount spent on purchase orders through COMMBUYS

View the latest Bid and Contract (MBPPO) opportunities, go to: www.commbuys.com