Job Aids for Buyers Using COMMBUYS

This Job Aid shows how to Navigate common features in COMMBUYS that can be accessed without logging in to the system. These features are available to anyone who enters the URL commbuys.com.

This Job Aid shows how to: Navigate common features in COMMBUYS that can be accessed after logging in to the system. These features are available to anyone who has been provided with a COMMBUYS user account.

The following Job Aid shows how to Use the Statewide Contract Index to search for Items (by keyword), Contracts, or Vendors.

This Job Aid shows how to Assign and Remove a Proxy user.

This Job Aid shows how to Access “ready for approval” documents, Approve, disapprove, and cancel documents routed for approval, and Add additional approvers to an approval path.

This Job Aid shows how to Add or make changes to COMMBUYS users, roles, and privileges.

This Job Aid shows how to Create, manage, and adjust approval paths in COMMBUYS.

This Job Aid shows how to Create and maintain departments and locations in COMMBUYS.

This Job Aid shows how to Create and Maintain a Document Library in COMMBUYS.

This Job Aid shows how to Insert a customized agency or municipality logo onto a Purchase Order (PO).

This Job Aid shows how to Assign and maintain commodity codes for purchasers in your organization.

This Job Aid shows how to Create, manage, and adjust approval paths to add a multi-organization (multiorg) approver.

This Job Aid shows how to Create a multi-organization (multiorg) approver user.

This Job Aid shows how to Add bidder notification to a bid and Generate an email notification to selected bidders in COMMBUYS.

This Job Aid explains how to Ensure that confidential vendor documents submitted with quotes do not display publicly after award.

This Job Aid shows how to How to score and award a bid using the bid tabulation function.

This job aid focuses on cloning a bid created in COMMBUYS and Edit and create a “Sent” Bid.

This job aid will walk through the process of making changes to a current bid by creating a bid amendment.

This job aid shows how to create a bid from scratch starting at the point of creating a new bid, without a requisition.

This Job Aid Shows How to Create a Rolling Enrollment Bid using the Create Bid from Scratch Option.

This Job Aid shows how to Re-open a previously awarded Rolling Enrollment bid in order to accept additional quotes from vendors who wish to be added as awarded vendors.

This Job Aid shows how to Create an Open Market Requisition in COMMBUYS and Convert a requisition to a bid.

This Job Aid Shows How To Create a Rolling Enrollment Bid from an approved Requisition.

This Job Aid Shows How To Create an Open Enrollment Bid from an approved Requisition.

This Job Aid shows how to Create a WTO Notice of Intent to Post from an approved requisition in COMMBUYS.

This Job Aid Shows How to Create a solicitation enabled bid using a release requisition, Convert the requisition to a bid and Request quotes from eligible vendors.

This Job Aid shows how to: Locate a Grant Posting and Access the related attachments for review.

This job aid will start at the point of creating a new bid for posting Grants, which is a very similar process to posting any other bid document.

This Job Aid shows how to: Find and open an evaluated and awarded COMMBUYS Bid and Create a Master Blanket Purchase Order (Contract) from an awarded Bid in COMMBUYS.

This Job Aid shows a Basic Purchasing user how to Create a Master Blanket Purchase Order and Submit a purchase order (PO) for approval and/or send PO to vendor.

This Job Aid shows how to Make changes to a Purchase Order (also known as a Change Order) in COMMBUYS.

This Job Aid shows a Basic Purchasing user how to: Search for migrated departmental contracts, Review and download attachments, Clone migrated (vCurrent) blanket purchase orders (POs), Update an MBPO, and Submit a PO for approval and/or send a PO to a vendor.

This Job Aid shows how to cancel items on a PO and the completed receipt with a Receipt Number assigned in an updated status of Approved for Invoice.

This Job Aid shows how to process a partial receipt using one (1) PO. When completed, a Receipt Number is assigned with an updated status of Approved for Invoice.

This Job Aid shows how to receive all items on a PO and the completed receipt with a Receipt Number assigned in an updated status of Approved for Invoice.

This Job Aid shows how to return items on a purchase orders (POs) in COMMBUYS.

This Job Aid shows how to Create an Open Market Requisition, Submit the requisition for approval, and Convert the requisition to a PO.

This job aid shows hot to Create a Release Requisition in COMMBUYS, Submit the Requisition for approval in COMMBUYS, and Send the Vendor a Release Purchase Order.

This Job Aid Shows How to Create an RPA Release Requisition in COMMBUYS. This is accomplished after a purchase has already been made.

This Job Aid shows how to Order from a G2B (Government to Business) Contract.

This Job Aid Shows how to Create an Request for Payment Authorization Requisition (RPA) in COMMBUYS.

This Reference Guide: Provides the minimum information required to add items to a Bid Solicitation using the Export Items and Upload Items features in COMMBUYS.

This Reference Guide: Provides two different instructions on how to award a vendor a bid opportunity on COMMBUYS.

This Reference Guide: Provides instruction on how to award a bid to a Vendor when they submitted their quote by means other than the COMMBUYS Quote Portal.

This Reference Guide: Describes the process for creating a requisition and purchase order using the Punchout (G2B) functionality in COMMBUYS. (G2B – Government to Business)

This Reference Guide: Provides the minimum information required to create an RPA Release requisition. If you require more detail refer to the job aid “How to Record a Contract Purchase Previously Made”.

This Reference Guide: Provides the minimum information required to post a bid on COMMBUYS to receive quotes against vendors on a Statewide Contact (SWC).

This Reference Guide: Provides the minimum information required to request quotes from vendors on Statewide Contract (SWC).

Provides the minimum information required to post a bid notice on COMMBUYS.

RPA requisitions are used in situations where the normal procurement process is impractical due to impending need (emergency purchases) and for one-time incidental purchases up to $10,000.