Occupational Schools Info
Updates – June 7, 2017
- DPL has updated the Program Cost Worksheet. These updates will provide guidance to schools as to how they should complete the worksheet if a student does not know the exact amounts that she will be using to pay for her education. Please note that the Program Cost Worksheet example, the blank worksheet example, and the FAQs have all been updated to reflect this guidance.
- Below is a link to the School Closure Plan that all schools are required to complete as part of their ongoing licensing requirements.
- DPL is pleased to announce that electronic licensing is now available for all private occupational schools. DPL will be reaching out to licensed schools regarding what steps they should take next in order to access this valuable resource. However, until DPL has reached out to individual schools regarding the changes for instructor/staff approvals, renewals, interims, and other licensing changes, please continue to send all application material to DPL as usual. If individual schools have any questions about this, please reach out to your licensure specialist, or call Clinton Dick at 617-727-5970.
School Closure Plan
In accordance with 230 CMR 13.02(1)(k), a private occupational school must include a School Closure Plan with its initial application for licensure. In addition, a school must submit an updated plan with each renewal application. For any licensed school that is not expiring September 30, 2017, then they should file their School Closure Plan with their licensure specialist no later than August 31, 2017. For schools that are expiring September 30, 2017, they should file their School Closure Plan with their renewal material.
Technical Assistant Handout for Enrollment Agreements
The Division of Professional Licensure is pleased to provide schools with an updated technical assistance handout for enrollment agreements. All schools are required to use the updated enrollment agreement for programs beginning after July 1, 2017 (not April 1, 2017). This additional time should allow schools to review the updated agreement and to provide feedback. Schools are encouraged to use the agreement prior to July 1.
DPL Policy on Sales Representatives, Admissions Representatives, and Administrators
The Division of Professional Licensure will be issuing a policy that will clarify the definition of a sales representative and provide guidance for schools regarding who should be licensed as a sales representative and who should be classified as either an Admissions Representative or an Administrator. This website will be updated when that policy has been issued.
The Program Cost Worksheet
The Program Cost Worksheet is now available for schools to use. For any programs (1) beginning after July 1, 2017, and (2) exceeding $2,000 in total cost, schools must use the Program Cost Worksheet. The link also includes a memo about the Program Cost Worksheet and some FAQs that are meant to guide schools. Schools are encouraged to contact DPL with any questions.
***The Division of Professional Licensure has received feedback regarding the Program Cost Worksheet. In turn, DPL has updated the worksheet to (1) clarify that the title should always be “Program Cost Worksheet”; (2) added a place for both the student’s name and, if applicable, a student’s ID; (3) clarified that grants can be both state and federal; and, finally, (4) added a Word version so schools can make changes, as needed, for their own school.
New Regulations Are Now in Effect
Effective December 30, 2016, the Division of Professional Licensure (DPL) has issued new regulations for licensed private occupational schools; as such, the previous regulations at 603 CMR 3.00 are no longer in effect. Over the next few months, DPL will be updating this site with FAQs, updated forms, and information about upcoming conference calls regarding the new regulations. In the meantime, the new regulations can be accessed via “Statutes and Regulations” on the left side of the page.
Please see below for a link to the “Ethics Training for Sales Representatives, Admissions Representatives, and Administrators of Licensed Private Occupational Schools” (Ethics Training ). All sales representatives must submit evidence of having completed the Ethics Training at initial licensure and at each renewal. In addition, at each renewal licensed private occupational schools must submit evidence that their admissions representatives and administrators have completed the Ethics Training. Evidence of completion consists of reading the Ethics Training slides and then signing the last page and forwarding that page to DPL.
Welcome to the home page for the DPL Office of Private Occupational School Education.
Unless otherwise noted on the Division of Professional Licensure’s website, an occupational school’s license may remain current beyond its expiration date if that school has submitted a timely and sufficient application for renewal.
Effective August 1, 2012, DPL has assumed responsibility for the licensing and regulation of private occupational schools (also known as "proprietary schools") and sales representatives, pursuant to G.L. c. 112, § 263.
DPL will bring to occupational schools its mission of protecting the public health, safety, and welfare by licensing qualified businesses and individuals to provide occupational education to students, and by fair and consistent enforcement of the licensing laws and regulations.
Among other things, G.L. c. 112, § 263 authorizes DPL to:
• License qualified private occupational schools and sales representatives;
• Adopt rules and regulations governing the licensure and operation of
private occupational schools;
• Approve curriculum, instructors, and staff;
• Investigate complaints and conduct inspections;
• Discipline licensees for noncompliance; and
• Sanction unlicensed individuals and entities for operating without a license.
Previously, occupational schools and sales representatives were licensed and regulated by the Department of Elementary and Secondary Education (DESE). G.L. c. 112, § 263 provides that regulations promulgated by DESE (603 CMR 3.00) will remain in effect unless and until they are revised or rescinded by DPL. Likewise, DPL has determined that DESE policies and procedures generally will remain in effect until they are modified by DPL.
DPL will work with the Advisory Council created by G.L. c. 112, § 263 to develop new regulations, policies, and procedures.
Students who believe that a school or a sales representative is not complying with the law can call the DPL telephone line for occupational schools at (617) 727-6917, or file a written complaint.
Schools, sales representatives, students, and other affected individuals and entities are encouraged to consult this web site and its links to ensure that they have the latest information on applicable regulations, policies, and procedures. Schools and sales representatives must use current DPL forms to apply for licensure and for other purposes. Important information about the occupational schools licensed by DPL may be found on the About Occupational Schools page.