Please be sure to update new MAGIC with GIC Coordinator and Municipality Head name, e-mail, and/or address changes. This will ensure that the municipality continues to receive GIC materials and updates.
GIC reports and reconciliation process
The GIC sends all GIC Coordinators the following reports on a monthly basis. Be sure to follow the following procedures:
Monthly municipal billing roster
These reports are an alphabetical list of employees by agency/municipality, who are insured with the Group Insurance Commission for the Health Insurance coverage.
Each month, review and verify the following information shown on the report
- Names and employee ID for all insureds should agree with your municipality’s records.
- Coverage for each insured should agree with your municipality’s records.
- The premium due for each insured should agree with your municipality’s records.
Municipality has discrepancies
- If the Monthly Municipal Billing Roster contains incorrect GIC-ID numbers, names, coverage, or premium due GIC, indicate these discrepancies on the Statement of Verification (discrepancy report) with the following information:
- agency/division number (as it appears on the report)
- The premium due month
- Check off box “Discrepancies are as listed”
- Employee’s ID number as it appears on the report – (EMPL – ID)
- Employee’s name (last, first, middle initial)
- Premium Amount (see premium reconciliation procedure)
- Explanation of discrepancy:
- Briefly describes the discrepancy.
- Include the date and reason for all terminations of insurance coverage.
- Include the retirement date for an employee who has retired.
- Signature of Authorized Official and Date
- Photocopy the Statement of Verification for your file.
- Send the original Statement of Verification to the Group Insurance Commission by the date requested.
Municipality does not have discrepancies
- If the Monthly Insurance Billing Report contains no discrepancies, send the Statement of Verification (discrepancy report) to the Group Insurance Commission with the following information:
- The agency/division number
- The premium due month
- Check off box “Agency has no discrepancies”
- Signature of Authorized Official and Date
- Photocopy the Statement of Verification for your file.
- Send the original Statement of Verification to the Group Insurance Commission by the date requested.
Contact for Contact info changes and reports for municipalities
Online
Phone
M-F 8:45 a.m.-5 p.m.