File a Chief Procurement Officer (CPO) Form
Contact for File a Chief Procurement Officer (CPO) Form
Chapter 30B Contact Information
The Details of File a Chief Procurement Officer (CPO) Form
What you need for File a Chief Procurement Officer (CPO) Form
A local jurisdiction that wishes to use Chapter 30B’s request for proposals process to procure supplies or services must appoint a Chief Procurement Officer (CPO) to oversee the procurement of all supplies or services.
The CPO is responsible for all activities related to buying, leasing, renting or otherwise acquiring supplies or services for all departments regardless of the contract value. This responsibility includes overseeing the solicitation; evaluating quotes, bids and proposals; and awarding contracts. The CPO ensures that the local jurisdiction’s contracting practices are carried out in accordance with state law and local requirements. Centralization of purchasing under a CPO can result in greater efficiency, improved quality of supplies and services, and cost savings.
Appointing a CPO
Before a CPO is appointed, you should review all local charters, bylaws and ordinances and make any changes needed to centralize purchasing for all departments. Once you appoint the CPO, be sure to complete the CPO Appointment form and return the form to the OIG as soon as possible. Under Chapter 30B, the CPO is appointed as follows:
- In a city or town that has appointed a statutory purchasing agent pursuant to M.G.L. c. 41, § 103, the purchasing agent will automatically be the CPO under Chapter 30B. For any other municipality, the CPO can be appointed in accordance with the applicable charter or bylaw provisions, by the city or town manager if there are no applicable charter or bylaw provisions, or by the board of selectmen if there is no town manager.
- In a county with a county executive, the county executive can appoint the CPO; in a county with no county executive, the county commissioners can make the appointment.
- In a district, the prudential committee or the commission can appoint the CPO.
- In a regional school district, the district committee can appoint the CPO.
- In a housing authority, redevelopment authority or other local jurisdiction subject to Chapter 30B, the governing board can appoint the CPO.
CPO delegations of purchasing authority
Chapter 30B allows a CPO wide latitude to delegate powers and duties to other employees. A delegation can be specific and limited to a particular purchase or class of purchases, or it can be more general. Any delegation of the CPO’s responsibilities, and any amendment to or revocation of a delegation, must be in writing, signed by the CPO, and submitted to the OIG.
If your local jurisdiction has a charter, bylaw or ordinance governing the exercise of purchasing powers, any delegation of Chapter 30B powers and duties is subject to those provisions.
How to submit File a Chief Procurement Officer (CPO) Form
Mail the original to:
Office of the Inspector General
Attn: CPO Appointments
1 Ashburton Place, Room 1311
Boston, MA 02108-1518
Next steps for File a Chief Procurement Officer (CPO) Form
More info about File a Chief Procurement Officer (CPO) Form
See The Chapter 30B Manual: Procuring Supplies, Services and Real Property for additional information on the role of a CPO.