Membership:
April 27, 2015
Fire Call Force & Police Reserve, will be able to receive creditable service if such person meets the requirement of section 4(2)(b) & (b1/2), and will have retirement deductions withheld from their earnings.
Units
Town of Greenfield
Franklin County Technical School
Greenfield Housing Authority
Eligibility
Minimum of 20 hours per week
Permanent basis
Nurses, Tutors and Permanent Building Substitutes hired for the school year for 20 hours per week, have earnings of $5,000 or more per year, and who do not qualify for MTR membership
Ineligible
Temporary, Seasonal or Intermittent Employees
Crossing Guards
Poll workers
Tobacco Grants
Teachers
School Nurses
Substitute Teachers & Long Term Substitute Teachers
As of July 1. 2009, earnings less than $5,000 per year including elected officials
Creditable Service:
October 24, 2012
Payments may be made by a lump sum payment or a rollover from a deferred compensation plan. The Payment must be completed within five years from the agreement.
June 24, 2010
All full time and part time members who work a minimum of twenty hours per week and earn $5,000 or more per year, shall be granted one full year of creditable service for each year employed. Any service in the State, County or a Municipality receiving compensation of less than $5,000 annually, which service occurs on or after 7/1/09, shall not constitute creditable service and cannot be bought back.
As of July 1, 2009, full-time creditable service will be given to all inspectors: electrical, plumbing, sealer of weights and measures if they qualify for membership.
The Board shall credit as full time service not to exceed five years, upon receipt of the appropriate payment, that period of time during which a reserve or intermittent police officer or reserve, permanent intermittent or call fire fighter was on his/her respective list and was eligible for assignment to duty. In addition to the five years of creditable service allowed, the Board shall credit one day of service for each day worked in any year subsequent to the fifth year. Credit for such service shall not be conditioned upon the appointment as a permanent member of the police or fire department. (Chapter 32, section 4(2)(B) & 4(2)(B1/2)). Town accepted 4/16/03.
Prior to July 1, 2009, upon becoming a member an employee may buy back time worked at less than twenty hours per week when they were ineligible for membership. Members who have their hours reduced to less than twenty hour per week shall continue membership with their creditable service prorated.
Prior to May 24, 2004 the previous part time proration for school employees and members working less than 37 1/2 hours per week will be followed for buybacks and transfers.
Effective May 24, 2004, proration of part time creditable service (less than 20 hours per week) shall be based on full time equivalency of twenty hours per week.
Regular Compensation:
Shall Include
June 24, 2010
Holiday Pay for Police and Fire only
September 2009
MEMA drill pay
October 19, 2007
Beeper pay/stand by DPW.
October 12, 2007
- Stand-by pay for acting fire chief/Officer in charge pay,
- Detective stipends for being on call,
- K9 pay (through payroll only, PERAC)
February 23, 2007
Hazardous Material Pay (excluding overtime)
May 8, 2002
- Base pay
- Longevity
- Incentive
- Shift Differential
- Pay above grade
- Retroactive pay increases on the above pay types
Shall Not Include
- Overtime
- Roll Call — Police Department
- Pays received m lieu of working
- Bonus, Contract Renewal Incentives, PERAC Approved 10/21/14
- Early Retirement Incentives
- Payments as a result of the member giving notice of retirement
- Range pay — Police Department
- Dry cleaning
- Time Bank
- FLSA pay — PERAC Approved 5/12/05
- Clothing allowance stipend (through payroll only), PERAC Approved 10/12/07 Pen. Reform removed 7/1/09.
Miscellaneous:
October 8, 2025
Electronic Signatures -Pursuant to 840 CMR 28.00
1.01 Purpose:
The purpose of this supplemental regulation is to address the use of any electronic signature created, generated, sent, communicated, received, or stored by the Greenfield Retirement System.
1.02 Statutory and Regulatory Authority:
M.G.L. c. 32, § 21(4)
M.G.L. c. 110G
840 CMR 14.02
840 CMR 28.00, et seq.
1.03 Definitions:
The following words shall have the following meanings:
“Biometrics” means unique physical characteristics, such as fingerprints, that can be used for automated recognition.
“The Board” means the Greenfield Retirement Board.
“Electronic signature” means:
an electronic sound, symbol, or process attached to or logically associated with a record and executed or adopted by a person with the intent to sign the record;
a digital signature that encrypts documents with digital codes that are particularly difficult to duplicate;
a signature which is received by the Board via fax, so long as the signature and the document are legible; and
a signature which is received by the Board as part of a scanned document, so long as the signature and the document are legible.
“Faxed document” means an image of a document made by electronic scanning and transmitted as data by telecommunication links.
“Prescribed form” means any form promulgated by PERAC, or any form required by the Board and subject to the approval of PERAC.
“Record” means information that is inscribed on a tangible medium or that is stored in an electronic or other medium and is retrievable in perceivable form.
“Security procedure”, a procedure employed for the purpose of verifying that an electronic signature, digital signature, record, or performance is that of a specific person or for detecting changes or errors in the information in an electronic or digital record. The term includes a procedure that requires the use of algorithms or other codes, identifying words or numbers, encryption, or callback or other acknowledgment procedures.
“Scanned document” means a physical document which has been converted into a digital image using a scanner.
“Wet signature” means a signature created when a person marks a physical document as evidence of that person's personal witness and certification of the content of all, or a specified part, of the document.
1.04 Use of Electronic Signatures
In addition to the use of wet signatures, the Board will make use of electronic signatures for any signature on any document for which the Board requires a signature for which electronic signatures are not proscribed by law or regulation, and is accepted in our internal policy.
The Board shall only make use of an electronic signature if it is unique to one individual and shall not be reused by or reassigned to anyone else.
Before certifying an individual’s electronic signature, the Board shall verify the identity of the individual.
Any person using an electronic signature shall, upon the Board’s request, provide additional certification that a specific electronic signature is the legally binding equivalent of the signer’s wet signature.
A member of a retirement system, or a person becoming a member of a retirement system, or a person who needs to sign a form for a retirement system or PERAC for any reason, retains the right to sign a prescribed form with a wet signature upon his or her request. Likewise, the Board retains the right to require a wet signature for any signature on any document for which the Board requires a signature.
1.05 Security Procedures
With regard to any utilization of electronic signatures, the Board will institute and maintain appropriate security procedures.
Electronic signatures that are not based upon biometrics shall:
employ at least two distinct identification components, such as an identification code and a password;
be used only by their genuine owners; and
be administered and executed to ensure that attempted use of an individual’s electronic signature by anyone other than its genuine owner is not possible.
Electronic signatures that are based upon biometrics shall be designed to ensure that they cannot be used by anyone other than their genuine owners.
1.06 Legal Effect and Enforceability
An electronic signature may not be denied legal effect or enforceability solely because it is in electronic form if it is generated in accordance with these supplemental regulations.
1.07 Attribution of Electronic Signatures
An electronic signature is attributable to a person if it was the act of the person. The act of the person may be shown in any manner, including a showing of the efficacy of any security procedure applied to determine the person to which the electronic signature was attributable.
The effect of an electronic record or electronic signature attributed to a person is determined from the context and surrounding circumstances at the time of its creation, execution, or adoption, including the parties’ agreement, if any, and otherwise as provided by law.
1.08 Notarization, Acknowledgement, Verification, or Oath Requirements
If a law requires a signature or record to be notarized, acknowledged, verified, or made under oath, the requirement is satisfied if the electronic signature of the person authorized to perform those acts, together with all other information required to be included by other applicable law, is attached to or logically associated with the signature or record.
February 25, 2014
All adjustments going forward where the Board utilizes G.L. c. 32, section 20(5)(c)(2), and the member or beneficiary receives an adjustment and petitions the Board for interest, the member shall be entitled to receive interest at the rate annually determined by the Public Employee Retirement Administration Commission pursuant to G. L. c. 32, s. 22(6). The interest rate will be applied to calculate overpayments as well as underpayments
October 24, 2012
Veteran's Buy-Backs Pursuant to Chapter 71 of the 9Acts of 1996
A veteran has 180 days to respond after being notified of his/her right to purchase his/her military service. Veteran shall provide a form DD-214 showing eligibility as a "Veteran". A maximum of 4 years may be purchased. Payments may be made by a lump sum payment or a rollover from a deferred compensation plan. Payments must be completed prior to retirement.
May 8, 2002
Calculations:
Part-time members shall have their three-year average based on creditable service awarded. For instance a paraprofessional would have four school terms used to calculate their three-year average.
Full-time members shall have their three-year average calculated on their highest consecutive three years.
Retirement Payroll
The retiree’s payroll will be dated the last working day of the month.