Job Posting: Winthrop Retirement Board

TOWN OF WINTHROP
JOB OPENING
Retirement Coordinator

Winthrop Retirement Board Job Description -RETIREMENT COORDINATOR

The Winthrop Retirement Board is seeking candidates for the position of Retirement Coordinator. The Retirement Coordinator will be responsible for the day to day operation of a busy one-person office and for prioritizing and scheduling the workload to meet or exceed organizational goals. The Pension Administrator reports to the to the five-member Winthrop Retirement Board and works under the authority of the Board.  

Qualifications:

• Bachelor’s degree in business or related field preferred
• Strong math, accounting, and analytical skills
• Knowledge of Massachusetts General Law Chapter 32 and PERAC regulations
• Familiarity with Pension Technology Software, Microsoft Word and Microsoft Excel
• Must possess excellent communication and interpersonal skills
• Understanding of Massachusetts Open Meeting Law
   

Duties of the Retirement Coordinator:

• Promptly report to the Retirement Board members all pertinent and significant information as it relates to the daily administration of the Retirement Office
• Maintain working knowledge of PERAC policy updates and memoranda, changes to G.L. C. 32, and 840 CMR, attend seminars and conferences related to retirement topics
• Functions as the Keeper of the Records of the Winthrop Retirement System, maintains working knowledge of federal, state, and confidentiality public records laws, disseminates information responsive to requests accordingly while safeguarding members' privacy
• Responsible for maintenance of all financial records of the System, including preparation of monthly cash books to be submitted to PERAC, as well as general ledger and trial balances, within established time deadlines
• Reconciliation of cash account with the Treasurer's Office
• Responsible for ensuring that sufficient cash is available for funding the monthly retiree payroll and operations of the system
• Preparation of Annual Statement of Financial Condition of the System
• Responsible for the preparation of the annual budget, and for advising the Board of current account balances and of any necessary supplemental appropriations
• Answering benefit questions from members, retirees and beneficiaries
• Counseling members in regard to potential retirement benefits
• Calculation of estimated and final retirement allowances for members
• Assisting members in completing established forms and required paperwork
• Responsible for processing disability applications from application to final approval
• Review Worker's Compensation Settlements for consistency with statute and regulations
• Preparation of the transfer of funds to other systems
• Preparation of withdrawals for former members
• Responsible for buy back calculations
• Provides annual Annuity Savings Fund balance statements to all active and inactive members of the System
• Prepare and process Forms 1099-Rs annually to retired and terminated members of the system and submit to the IRS as required
• Responsible for preparing the monthly Board meeting agenda and distributing all pertinent information to members of the Board, properly posting all meeting notices
• Responsible for the timely dissemination of Board decisions to all interested parties
• Preparation of the minutes of all Retirement Board meetings and executive sessions
• Maintain working knowledge of Open Meeting Law
• Compiles and submits annual appropriation data to PERAC, advises governmental units of annual appropriation requirements
• Prepare and review for discrepancies, actuarial valuation data for submission to PERAC and addresses any data issues
• Assists PERAC auditors and the Town's independent auditors in the analysis and explanation of the Retirement System's financial records
• Provide data relative to retirement demographics, benefits and insurance or other information to the Town of Winthrop as needed for OPEB valuations and/or other purposes, as needed to effectuate the Town of Winthrop's financial business and reporting requirements
• Responsible for preparing Request for Proposals as needed
• Responsible for compliance with all procurement laws
• Responsible for conducting all Retirement Board elections in accordance with 840 CMR 7

Additional duties as required, and as instructed by the Board.

Miscellaneous Information:

The candidate selected for this position must agree to a background check and CORI.

Salary commensurate with experience.

Please submit a letter of interest and a copy of your resume by July 31, 2025, will accept interests until August 7, 2025:

Mrs. Karin Chavis, Chairman
Winthrop Retirement Board
Town Hall, Room B3
1 Metcalf Square
Winthrop, Massachusetts 02152

Or via email to:

mchurch@winthropma.gov

When submitting resume via email please be sure to put “Retirement Coordinator Applicant” in the subject line.

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.