Memorandum

Memorandum #6: Mandatory Retirement Board Member Training – 1st Quarter 2022

Date: 01/12/2022
Referenced Sources: PERAC Website

PERAC Memo #6, 2022

Contact for #6: Mandatory Retirement Board Member Training – 1st Quarter 2022

Public Employee Retirement Administration Commission

Phone

Hours: 9:00 a.m. to 5:00 p.m., Monday through Friday

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Table of Contents

To All Retirement Boards:

TO:                 All Retirement Boards

FROM:           John Parsons, Esq., Executive Director

RE:                 Mandatory Retirement Board Member Training – 1st Quarter 2022

DATE:            January 12, 2022

 

Chapter 32 mandates retirement board members to complete training during each year of service on the retirement board. This requirement has two elements: 18 credits over the course of the member’s term and at least 3 credits in each year of the term. Failure to meet either of these statutory standards will prohibit the member from serving beyond the conclusion of the term for which the training requirement was not met. We urge board members to utilize the full array of training choices in order to remain eligible to serve. All classes, webinars, seminars, and conferences listed will earn three credits each unless otherwise noted.

In light of recent issues we have come across, we are offering two new sessions this quarter, Cybersecurity Training & Internal Control Plan Development offered in collaboration with the State Comptroller and the State Police. We strongly encourage all board members and staff to attend these trainings which will be offered in February and March respectively. We will send out an email when these dates have been confirmed.

Ways to receive your credits:

  • Credits for attending live PERAC webinars are updated by PERAC staff approximately one week after the event.
    • All attendees must register through the links available on our website.
    • Board members seeking educational credits – it is important that you register with your full name and the email address we have on record so we can accurately update your account.
  • Viewing a recorded session requires a Training Affidavit, which must be submitted through PROSPER.
  • If a Certificate of Completion is offered for any training not directly provided by PERAC, you must submit the certificate through PROSPER to receive credit.
  • You must submit a completed Training Affidavit in PROSPER for all other trainings, including pre-recorded PERAC webinars and pre-approved webinar and conference attendance. Any session listed under sections I, II, and III are pre-approved.

The Commission would be remiss if we did not thank all the members of the retirement boards who are making a good faith effort to fulfill their duties and responsibilities throughout this prolonged pandemic. Dependent on official guidance, we may resume in-person sessions later this year.

I. Training Schedule Dates (pre-registration is required)

Date

Topic/Organization

Location / Registration Information

January 18

NCPERS 2022 State & Federal Legislation

Webinar

1:00 p.m.

National Conference of Public Employee Retirement Systems

tinyurl.com/0118-ncpers

January 26

Open Meeting Law

Webinar

9:30 a.m.

AGO

tinyurl.com/0126-AGO

January 27

Conflict of Interest Law Training*

Webinar

10:00 a.m.

State Ethics Commission

tinyurl.com/0127-ethics

February 8

Open Meeting Law

Webinar

12:30 p.m.

AGO

tinyurl.com/0208-OML

February

Cybersecurity Training**

Webinar

Date TBD

MA Comptroller / State Police

 

February 16

Open Meeting Law

Webinar

9:30 a.m.

AGO

tinyurl.com/0216-AGO

February 26-28

NASRA Winter Meeting (Washington D.C.)

In-person Conference

 

National Association of State Retirement Administrators

NASRA.org/meetings

March 10

Preparing the Annual Statement & Cash Books | Submitting SFI in PROSPER***

Webinar

10:00 a.m.

PERAC

tinyurl.com/0310-PERAC

March 24

Conflict of Interest Law Training*

Webinar

10:00 a.m.

State Ethics Commission

tinyurl.com/0324-ETHICS

March

Internal Control Plan Training**

Webinar

Date TBD

MA Comptroller

 

*Board members must complete the Conflict of Interest Law training at least once every two years, however, the live session may be taken for credit every year.  A certificate of completion is required to receive credit for the Conflict of Interest training.

**We will send out an email when these events have been confirmed.
***This live event will be recorded and available to view on demand at a later date.

II. Recently Added PERAC Produced Online Training (available on demand)

Additional recorded webinars presented by PERAC are available on the website.

III. Other Recently Added or Recurring Pre-Approved Online Training
(available on demand)

Organization

Topic

How to find webinar:

State Ethics Commission

Conflict of Interest Law*

select either State and County or Municipal links

https://go.usa.gov/xpPxD and view appropriate webinar

Office of the Inspector General

Inspector General Videos
You must watch all three videos

mass.gov/service-details/inspector-general-educational-videos

Office of the Attorney General

Open Meeting Law Training
You must watch all six videos

https://go.usa.gov/xpPx5

National Council on Teacher Retirement

New Webinars Added:

  • IRS Withholding Form W-4P

See our website for the links: mass.gov/service-details/perac-online-training

 

 

Links to all of the above webinars can be found on PERAC’s Education page at
mass.gov/perac-education.

* Board members must complete the Conflict of Interest Law training once every two years.
A certificate of completion is required to receive credit for the Conflict of Interest training. Credit for the recorded session may only be awarded once every two years.

 

IV. Other Opportunities to Obtain Educational Credit

The Commission is willing to approve other educational credits for a variety of events sponsored by “…local, state, regional and national organizations recognized by the Commission as having expertise in retirement issues of importance to retirement board members or other entities…”.

Additionally, the Commission has approved education credit for participating in webinars.  In 2022, we will again entertain requests for credit in relation to relevant webinars provided that such a request is made well in advance of the session.

Approval for credit must take place well in advance of the date of the event or webinar.  This will enable the Commission to analyze the program and provide a general notice to other retirement board members to maximize participation. Once approved, you must complete the Training Affidavit in PROSPER to ensure proper credit. Board members experiencing Extenuating Circumstances in meeting educational requirements should review Memo 15 of 2019 and contact PERAC with any questions.   

The following list of local and national organizations provide additional educational opportunities that may be relevant for retirement board members:

  • American Society of Pension Professionals and Actuaries (ASPPA)
  • City/Town Sponsored Conflict of Interest or Open Meeting Law Training
  • Government Finance Officers Association (GFOA)
  • International Foundation of Employee Benefit Plans (IFEBP)
  • MA Association of School Committees Open Meeting Law Training
  • MA Town Clerks Association Ethics Training
  • National Association of State Retirement Administrators (NASRA)
  • National Conference on Public Employee Retirement Systems (NCPERS)
  • National Council on Teacher Retirement (NCTR)
  • National Pension Education Association (NPEA)

Commission Members:

Philip Y Brown, Esq., Chairman
Auditor 
Suzanne M. Bump
Kathleen M. Fallon
Kate Fitzpatrick
James M. Machado
Richard MacKinnon, Jr.
Jennifer F. Sullivan

Downloads for #6: Mandatory Retirement Board Member Training – 1st Quarter 2022

Contact for #6: Mandatory Retirement Board Member Training – 1st Quarter 2022

Referenced Sources:
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