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Asset Management Planning Grant Program - MCWT

The purpose of this grant program is to assist eligible entities with completing or updating asset management plans for wastewater, drinking water and stormwater systems.

The Massachusetts Clean Water Trust (the Trust) will provide up to $ 2 million in grant funds to qualifying applicants for the preparation of Asset Management Plans (AMP) for existing water infrastructure that includes either one, two or all three of the following: drinking water, wastewater and stormwater systems. The Trust will provide a grant award of $150,000 or 60% of eligible project cost, whichever is less. The eligible entities will provide the remaining amount with both In-Kind Services (IKS) and a capital contribution. The Trust in an effort to streamline the process has prequalified consulting engineering firms that have both the capacity and experience to complete these projects. Eligible entities will be required to utilize one of the firms listed below. Projects may use Clean Water or Drinking Water SRF loans to finance cash contributions if needed. The number of projects will be subject to the $2 million appropriated by the Massachusetts Clean Water Trust Board of Trustees for this purpose.

Purpose

The purpose of this grant program is to assist eligible entities with completing or updating asset management plans for wastewater, drinking water, stormwater utilities or any combination of the three. Additionally, the program is aimed at assisting eligible entities with meeting  federally required Fiscal Sustainability Planning.

Goals
  • Improve upon existing maintenance practices to ensure the regular replacement of mechanical systems prior to failure.
  • Develop and identify equipment replacement costs for Commissioners or overseers to establish and evaluate annual budget line items.
  • Outline the annual cost effects on a rate charge system and line item in annual budgets when an asset management plan is established.
  • Provide the eligible entity with an opportunity to prepare a Storm Water Utility Plan that will outline costs and methods for implementing regular maintenance to the storm water system.
  • Establish an inventory of existing equipment that will allow a replacement program to be developed.
  • Provide an AMP that will ensure that the operational continuity of the water resource infrastructure systems is in place to protect public health.
  • Assist with acquiring computer software and hardware for data collection, to track and organize asset management priorities more efficiently.

AMP Grant Program Description

Eligible Entities and Activities

Eligible Entities 

Eligible Entities are those defined as Eligible Borrowers in MGL Chapter 29C, and includes: any city, town, special district, or other existing municipal governmental sub-unit which owns and controls a drinking water, wastewater, stormwater or water re-use treatment or conveyance system.

Funding Eligible Activities
  1. Asset Inventory and Condition Assessment: (Includes Criticality Analysis and Useful Life)
  2. Field Assessment of Assets
  3. Priority List of Assets (In 5-year periods)
  4. Annual Charge System Cost (In 5-year periods)
  5. Asset Management Software | Hardware
  6. Training for Software | Hardware
  7. Management Plan
  8. Stormwater Utility Plan
Priority Consideration

The Trust will provide priority consideration in the form of added points to a grant score for:

  1. Those eligible entities included in the 2016-2019 Intended Use Plans.
  2. Those eligible entities who submit an application that outlines an evaluation and proposal of combining the two/three water information resource systems into a common software and data collection system capable of being utilized singularly by the eligible applicant.
  3. Those eligible entities that propose to develop a Stormwater Utility Plan.
  4. Those eligible entities who wish to implement or update a Geographic Information System or the EPA’s Check Up Program for Small System (CUPSS).
  5. Those eligible entities made eligible for principal forgiveness under the most recent Affordability Calculation Tiers provided by the Trust.
  6. Those eligible entities who are considered a small system as defined by the US EPA.

Grant Funding

The Massachusetts Clean Water Trust Board of Trustees has allocated $2 million in grant funding to this program. The total award provided by the Trust will be $150,000, or 60% of eligible project cost, whichever is less. Projects may use Clean Water or Drinking Water SRF loans to finance cash contributions. Eligible entities are required to provide a matching contribution that can be made up of no more than 50% In-kind Services (IKS). Small systems will be allowed to increase their IKS contribution up to 70% of the total match. Note that eligible entities are not required to use the full IKS allowance, and may supplement the additional cost of the match with an increased cash contribution or SRF loan.

Prequalified Engineering Firms

The Trust has prequalified engineering consultants that have demonstrated experience in developing AMPs. The list of firms is detailed below. The applicant must choose one of the prequalified firms to assist them throughout the process, from helping prepare the application and agreeing to projects costs, to submitting a final and approved AMP. 

Engineering Firm Manager  Phone  Email 
CDM Smith Michael J. Walsh 617-452-6000 Walshmh@cdmsmith.com
Comprehensive Environmental Inc. (CEI) Michael Ohl 508-281-5177 Mohl@ceiengineers.com
GHD Inc Marc Drainville 774-470-1630 Marc.drainville@ghd.com
Kleinfelder, Inc Kirsten Ryan 617-498-4778 KRyan@Kleinfelder.com
Stantec Erica Lotz 781-221-1163 Erica.lotz@stantec.com
Tata & Howard Karen Gracey 508-219-4021 Kgracey@tataandhoward.com
Tighe & Bond Daniel Roop 781-708-9827 DORoop@tigheBond.com
Weston & Sampson Margaret McCarthy 978-532-1900 x2359 Stantonl@wseinc.com
Woodard & Curran, Inc. Jessica Richard 978-478-7874 Jrichard@woodardcurran.com
Wright & Pierce Kevin Olson 978-416-8900 kevin.olson@wright-pierce.com

Application Process

Grant applications will be accepted through MassDEP's SRF project solicitation. Applications are due by August 24, 2018.

Use the following link to access the online PEF:  

For more information about the solicitation process please review here.

If you need assistance in filling the online PEF, please contact MassDep's SRF Data Support Team srfmadep@gmail.com.

  1. Complete the on-line application
  2. Upload the following documents:
    •  Cover Letter (form provided as part of application) – providing town contact information, requested amount of grant funds, details proposed match, and identification of the prequalified engineering firm. Cover letter will need to be signed by a governing authority with the power to issue appropriate funding.
    • Project Team (No more than 2 pages) – identification of each member.
    • Proposal (No more than 6 pages) – including the following
      • Scope of Services
      • Task and Milestones for the eligible AMP activities
    • Cost Proposal (No more than 1 page):
      • Overall Cost.
      • In Kind Services Cost and details on who and how it will be carried out.
      • Cash contribution by community, with authorization to spend grant funds.

Additional Resources for Application Process

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