W-2 Health Insurance Data

Reporting Health Insurance Benefits on Employees' W-2 Forms

Offline Agencies and Municipalities

If your agency or municipality employs 250 or more employees, under federal health reform, you are required to report the value of each employee’s health insurance benefit on their W-2 form. The GIC will send you this data upon request. The value of the employer’s contribution to health coverage continues to be excludable from an employee's income and is not taxable.

Request Data for Your Employees’ W-2 Forms

You may use your own records to identify the value of the GIC health care provided by your agency/community or upon request, the GIC can provide you with this data. If you wish to have the GIC send the data to you for your W-2s, please send a request in writing by December 15th of every year.

This request must be on letterhead and signed by the appropriate legal representative of the public authority, as defined in M.G.L. c.32B s.2.

• Cities: the request must be signed by the city manager or the Mayor.
• Towns: the request must be signed by the chairman of the Board of Selectmen.
• Regional School Districts: the request must be signed by the Chairman of the Regional School District Committee.
• Offline Agencies: the request must be signed by the agency head. Please include your agency/division number.

The data will be provided in a standard format via the Commonwealth’s Secure Email delivery system (SFED).

Request Via E-mail

You may attach the written request to an email and send it to Stacie Hickey, GIC Operations Division.

Request Via Mail

If sending by mail, include an email address for the data transfer. Send a written request to:

         Stacie Hickey, GIC Operations Division

         PO Box 556 Randolph, MA 02368